HomeMy WebLinkAbout010623 Friday Staff Report
City Manager’s Office
215 E. McKinney St., Denton, TX 76201 (940) 349-8307
OUR CORE VALUES
Inclusion Collaboration Quality Service Strategic Focus Fiscal Responsibility
MEMORANDUM
DATE: January 6, 2023
TO: The Honorable Mayor Hudspeth and Council Members
FROM: Sara Hensley, City Manager
SUBJECT: Staff Report
Upcoming Meetings
A. Public Utilities Board on Monday, January 9, 2023, at 9:00 a.m. in the Council
Chambers.
B. Development Code Review Committee on Monday, January 9, 2023, at 10:00 a.m. at the
Development Service Center.
C. Library Board on Monday, January 9, 2023, at 5:30 p.m. in the conference room at the
South Branch Library.
D. Board of Ethics on Monday, January 9, 2023, at 6:00 p.m. in the City Council Work
Session Room.
E. Parks, Recreation and Beautification Board on Monday, January 9, 2023, at 6:00 p.m. in
the Civic Center Community Room.
F. Work Session of the City Council on Tuesday, January 10, 2023 at 2:00 p.m. in the City
Council Work Session Room followed by a Regular Meeting at 6:30 p.m. in the Council
Chambers.
G. Economic Development Partnership Board on Wednesday, January 11, 2023, at 11:00
a.m. at the Development Service Center.
H. Airport Advisory Board on Wednesday, January 11, 2023, at 3:00 p.m. in the Airport
Terminal Meeting Room.
I. Work Session of the Planning and Zoning Commission on Wednesday, January 11, 2023,
at 5:00 p.m. in the City Council Work Session Room followed by a Regular Meeting at
6:30 p.m. in the Council Chambers.
J. Health and Building Standards Commission on Thursday, January 12, 2023, at 3:00 p.m.
at the Development Service Center.
K. Community Services Advisory Committee on Friday, January 13, 2023, at 12:00 p.m. at
the Development Service Center.
General Information & Status Updates
A. Pending Council Requests Work Session Topics – Pursuant to Ordinance No. 21-1837, the
following items will be discussed during the Jan. 10 Council Work Session:
1) Update on homelessness efforts after opening of new shelter, focusing on safety and
the downtown area.
Staff contact: Monica Benavides, City Manager’s Office
B. Candidate Information for May 6, 2023 General Election – The City’s VOTE page has
been updated to include dates/deadlines, candidate packet, and other important information
pertaining to filing for City Council candidacy in 2023. Staff is currently scheduled to hold
a discussion on polling locations on Jan. 24 and Council is scheduled to consider the calling
of the May 2023 election on Feb. 7. Staff contact: Rosa Rios, City Secretary’s Office
C. March 21 Council Meeting and Denton County Days – The City Council is currently
scheduled to hold a regular meeting on March 21, 2023. As Council members may be
aware, this occurs at the same time as the first day of the 2023 Denton County Days in
Austin (webpage and schedule). With a number of Council members expressing interest in
attending Denton County Days, staff reviewed the possibility of moving this meeting date,
and further discussed different scheduling options at the Jan. 5 Agenda Committee
meeting. Due to the additional constraints of the DISD Spring Break (occurring the week
prior to March 21) and the National League of Cities Congressional Cities Conference
(occurring early the following week and typically well-attended by Council members), the
March 21 meeting will remain on the calendar. To make travel easier for any Council
members who wish to attend portions of Denton County Days that do not conflict with the
Council meeting, we will work to maintain as light of an agenda as possible for the March
21 meeting. As a reminder, in-person quorum of four Council Members is required to hold
any Council meeting. Staff contact: Ryan Adams, City Manager’s Office
D. Engage Denton Notifications – In mid-December, staff noticed an increasing number of
technical issues within the Rock Solid platform that hosts Engage Denton. Staff sought
technical assistance from Rock Solid’s customer service representatives at that time, but
were recently made aware of an issue where tickets were automatically reopening after
being closed or otherwise changing status. This resulted in residents receiving repeated
notifications on certain tickets. To ensure residents do not receive multiple notifications,
tickets exhibiting this issue will be left open with residents receiving a comment within
their affected tickets advising them of the issue and that their city-related request has indeed
been resolved by city staff. Staff are in frequent communication with Rock Solid to ensure
a rapid patch to these issues experienced and have strongly expressed our concerns and a
quick resolution. Rock Solid staff are working to provide an expedited solution ensuring
residents and staff will only be affected temporarily. Staff contact: Jennifer Rainey, City
Manager’s Office
E. Extension of Hotel Voucher Program – Since March 25, 2020, the City has funded
temporarily shelter for people experiencing homelessness in local hotels for COVID-19
health and safety reasons. Using CARES Act funding, the City started an Emergency Hotel
program and extended the program on a voucher basis in December 2020. Due to
continuing health risks of COVID-19, funding from the first year ARP award was allocated
to extend the program at the end of 2021 and into 2022 to coincide with the opening of the
Loop 288 shelter. Throughout the program, the City has partnered with Our Daily Bread
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(formerly MKOC) to operate the program. A portion of the second year ARP award has
been allocated to extend the current program through Dec. 2024 to fund rooms for special
populations whose needs may exceed the services available at the Loop 288 building. The
City is contracting with Our Daily Bread to continue to provide services (ID 22-2591, Jan.
24, 2023).
The ongoing economic impact of COVID-19 has resulted in an increase in family
homelessness and the temporary family shelter hotel program is intended to meet the
growing need. Between March 2020 and March 2022, family homelessness increased by
305% in Denton County. The ongoing economic impact of COVID-19 continues to
jeopardize the financial stability of low-income households, and the number of families
living unsheltered or in their vehicles in Denton continues to increase. Family shelter
options in Denton are extremely limited, and a temporary family shelter program using
ARP funds will allow community partners to support vulnerable families as the economic
effects of the pandemic continue to develop. A portion of the second year ARP award has
also been allocated to expand Hotel Voucher Program to include dedicated temporary
shelter rooms in the Hotel Voucher Program for families experiencing homelessness. The
City will partner with Giving Grace to provide supportive services for families in the
program (ID 22-2590, Jan. 24, 2023).
Our Daily Bread will continue to be the lead agency for operations, including referrals to
the program for individuals and families, and case management for individuals at the hotel,
while Giving Grace will assist with providing case management for families. Staff contact:
Megan Ball, Community Services
F. Community Development Grant Program Application Open – The 2023-24 Community
Development Grant Program application opened Tuesday, Jan. 3, 2023, and will close
Monday, Jan. 30, 2023. Local nonprofit agencies and organizations interested in serving
low to moderate-income residents are encouraged to apply. The joint application is for
human services projects, public facility projects, and housing projects designed to improve
the quality of housing, neighborhoods, and the quality of life for individuals and families
living within Denton city limits. Information regarding the 2023-2024 grant application
and training dates were shared with local nonprofit organizations, City departments,
interested parties, and posted in the paper and on social media, and available on the City’s
website. Applications will be evaluated by the Community Services Advisory Commit tee
in Feb. and March of this year. Staff contact: Alaina Graff, Community Services
G. City of Denton Consolidated Plan for Housing and Community Development Update –
The Community Development Division is initiating the process of updating the City of
Denton’s Consolidated Plan as required by the U.S. Department of Housing and Urban
Development. Staff are conducting activities to gather feedback for the 2023-27
Consolidated Plan. Residents may attend a public hearing at the MLK Jr. Rec Center (1300
Wilson Street) Thursday, Jan. 12, 2023, at 6 p.m. A survey is also available on the City’s
website. This information is being shared via the Denton Record-Chronicle, email, social
media, DTV, and the City’s website. The attached flyer is also posted in library and
recreation facilities throughout the City. Staff contact: Courtney Douangdara, Community
Services
H. Meeting with Denton Housing Authority – Following the Nov. 15 joint meeting of the City
Council and the Denton Housing Authority (DHA), it was requested that City staff meet
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with DHA representatives to discuss available options that might allow DHA to record or
broadcast its board meetings. On Dec. 18, 2022, staff from Marketing and
Communications/DTV met with representatives from DHA to answer questions and offer
several options relating to meeting recordings and availability. City staff are available
should additional assistance be needed. Staff contact: Stuart Birdseye, Marketing and
Communications
I. Digital Forensic Analyst – The Denton Police Department is pleased to announce that our
very own Selina Russell is the 2023 recipient of the Digital Forensics Scholarship for
Women in Law Enforcement, covering tuition for the upcoming Basic Computer Forensic
Examiner (BCFE) course in Orlando, Florida. Selina recently transferred from her role as
a Crime Scene Investigator to the first and only Digital Forensic Analyst (DFA) position
at the City of Denton Police Department. Her submission essay exhibited her drive to
provide the best service to her community. As the first DFA for the Denton Police
Department, she is building the unit from the ground up. The BCFE course will be Selina’s
first formal and comprehensive training in computer forensics, and the City is excited to
see Selina’s impact on our community safety. Staff contact: Doug Shoemaker, Police
J. Aquatics Master Plan Update – The Parks and Recreation Department (PARD) kicked off
an Aquatic Master Plan on Sep. 29, 2022, utilizing the consultants Kimley Horn and the
Counsilman-Hunsaker Group. Meetings have since been conducted with stakeholder
groups including DISD, UNT, and TWU. A hybrid public meeting was held in October
2022 as well as numerous engagement opportunities to solicit feedback on various needs
within Denton for aquatics. PARD will present findings to the Parks, Recreation, and
Beautification Board on Monday, Jan 9. A final virtual public meeting will be held at 6
p.m. on Jan. 12. Staff will provide an Informal Staff Report to Council in late Jan. 2023,
prior to bringing the plan forward for Council approval in Spring 2023. Staff contact:
Monica Martin, Parks and Recreation
K. Parks and Recreation Aquatics Capital Projects Update – For FY 22-23, the City’s Capital
Budget included funding to cover numerous capital maintenance projects across Water
Works Park (WWP), Civic Center Pool (CCP), and the Natatorium. During the first quarter
of the fiscal year, staff completed the renovation of the Natatorium second-floor classroom.
Projects at WWP include re-engineering three booster pump stations around the lazy river.
Construction has begun to divert equipment into raised stations, which removes them from
sub-surface, confined chambers. The pumps currently have exceeded their lifecycle and
will be replaced.
The kiddie area at WWP will undergo reconstruction of the zero-depth entry to fix ground
heaving, grates, and other needed maintenance. A post-season survey of members and
users of WWP indicated a need for a bathhouse refresh. Both men’s and women’s
restrooms have received new flooring as of this week. Walls will be refreshed with paint
and benches repaired/painted as a part of the effort to update these areas.
The beach area of the wave pool will be repaired of cracks and traction coating. This project
kicks off the week of Jan. 9, 2023, to complete repairs and repaint the beach and walls of
the wave pool prior to opening for the 2023 season.
Staff are coordinating with the Historical Landscape Commission for various concrete
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repairs at the CCP to address separation and heaving issues. Furniture replacement and
restocking have been completed to increase the seating options at WWP and CCP for 2023.
The first shipment of lounge chairs arrives next week, with additional tables arriving in the
spring. Staff will continue working on shade fabric replacement at the outdoor facilities,
landscape refreshing, signage updates, and other projects as staff prepare for a Memorial
Weekend opening. Staff contact, Monica Martin, Parks and Recreation
L. Free Week Trial Memberships – As residents embark on New Years resolutions, Denton
Parks and Recreation senior centers and recreation centers are offering a free week trial to
try out gym and group exercise offerings. The trial pass includes access to weight rooms,
cardio fitness equipment, group exercise classes, and rec pass activities, at Denia Rec
Center, Denton Senior Center, MLK Jr. Rec Center, North Lakes Rec Center, and
American Legion Hall Senior Center. It also includes North Lakes Gym’s Child Watch.
Staff contact: Alicia McDaniel, Recreation Supervisor
M. Midnight in Paris – On Friday, Dec. 30 from 4 p.m. to 6 p.m., the Denton Senior Center
hosted a New Year’s Eve party for its patrons with a “Midnight in Paris” theme. The Young
at Heart Band entertained the crowd of about 75 participants with jazz and swing music.
The staff passed out toasting glasses with sparkling cider and we all counted down to
midnight in Paris, 5 p.m. central time. Residents rang in the new year with music, dancing,
and a catered meal from Olive Garden. Staff contact: Nicole Brasher, Parks and Recreation
N. DTV Videos for December - In addition to producing public meetings, staff has
collaborated on and released several videos this month that raise awareness. Each month
we will highlight a few in the Friday Report.
1. Denton’s Community Shelter Operated by Our Daily Bread ribbon cutting:
YouTube Facebook
After nearly 10 years of planning, organizing, and hard work, Denton’s Community
Shelter Operated by Our Daily Bread is finally open.
2. Wreaths Across America 2022 – Denton, Texas: YouTube Facebook
Denton Parks and Rec hosts Wreaths Across America for the first time at the Oakwood
Cemetery!
3. Employee Spotlight – Dusty McGehee: YouTube Facebook
As a Field Service Supervisor with Solid Waste, Dusty McGehee helps oversee service
to over 40,000 residential and valet customers.
All videos air on DTV, are shared via social media channels, and are available on the City’s
YouTube channel. Staff contact: Billy Matthews, Marketing and Communications
O. Frosted Glass at Animal Shelter – The Animal Shelter made a major enhancement to
animal welfare with new frosted glass installed at the kennels. A significant decrease in
barking from dogs in the Adoption Center has occurred after the installation. Stayin g in a
kennel can be frustrating and stressful, especially when people and other animals are visible
throughout the day. This slight reduction in visible stimulus gives the animals a break from
the action, allowing the dogs inside to relax a little bit and be less reactive to anyone passing
by the window. The frosting was also used on the cat condos and the display rooms at the
front of the building. This greatly reduces the stress of the cats in the condos, as dogs are
frequently in the lobby right next to the condos. They are hiding less and are much more
interactive with visitors. For more information about the Linda McNatt Animal Care and
Adoption Center, please call (940) 349-7594 or visit online. Staff contact: Shelly Meeks,
Animal Services
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Responses to Council Member Requests for Information
A. Northwest Water Transmission Main Project – On Dec. 13, Council Member Watts
requested information regarding the amount of impact fee funding utilized for the
Northwest Water Transmission Main Project. The project total is $15.6 million, of which
$2.7 million is funded by impact fees. The 2018 Water and Wastewater Impact Fee Study
stated the project is eligible for $2.7 million dollars. Staff contact: Nick Vincent, Finance
B. Mingo Road/Ruddell Street/Quiet Zones Improvement Project/Bell Avenue Closure – On
Dec. 21, Council Member Byrd inquired about the Mingo Road and Ruddell Street
upgrades in relation to the closing of Bell Avenue to vehicular traffic. The Mingo
Road/Ruddell Street/Quiet Zones Improvement Project is currently in the planning phase
and will be included in the Council’s discussion of a possible 2023 bond program. Due to
the size and complexity of this project, a CMAR delivery method will most likely be
leveraged and could take up to a year to design. During design, utility clearances will be
conducted, right of way will be obtained and permits from the railroad will be secured.
Construction will commence once the design is complete. The Bell Avenue Bicycle and
Pedestrian Corridor Improvements are not associated with the Mingo Road/Ruddell
Street/Quiet Zones Improvement Project. There will be coordination with Texas Women’s
University on right-of-way acquisition. Either project could start at any point pending a
finalized scope, secured funding, and City Council approval, and are not contingent upon
each other. Staff contact: Trevor Crain, Capital Projects/Engineering
C. Carriage Hill Signage – On Dec. 28, Mayor Hudspeth forwarded a resident email about a
detour sign in their yard on Carriage Hill. This detour sign is a part of the 2020 Street
Bundle Sector 1 construction project which is slated for completion in Q2 of 2023. The
project manager conducted a site visit along with the contractor and secured a better
location for the detour sign. All signage on the project was then checked for proper
placement. Staff contact: Trevor Crain, Capital Projects/Engineering
D. Teasley Lane Speeding and Tree Removal – On Dec. 30, a resident reached out to Council
Member McGee with concerns regarding the removal of trees and speeding on Teasley
Lane. The trees were removed as a part of the City of Denton water line relocation in the
easement. The removal was necessary to access/maintain the City’s utilities in this
easement. Teasley Lane was recently reconstructed and widened by the Texas Department
of Transportation (TxDOT) and reopened in the Fall of 2022. Teasley Lane was not
included as part of the 2022 Citywide Speed Study because it was under construction at
the time the study was conducted. As part of the reconstruction and widening project,
TxDOT will complete a speed study to determine the appropriate speed for Teasley Lane.
Typically, a speed study is not completed until six months after construction to allow
drivers to adjust to the new road conditions. Staff contact: Brett Bourgeois, Capital
Projects/Engineering
E. Engage Denton and TxDOT Mapping – On Jan. 3, Mayor Pro Tem Beck inquired on the
ability to add features into Engage Denton, including a pop-up map noting roads that are
TxDOT-controlled, as well as a redirect for residents submitting TxDOT-controlled road
requests. Staff investigated the functionality within Engage Denton to determine if these
options were possible. Engage Denton does not have the technical capabilities to add these
types of functions at this time, however, staff provide the following assistance to residents
when Engage Denton requests are TxDOT-related:
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• Staff facilitate submission of the request via staff TxDOT contacts, to ensure
appropriate parties are aware of the concern.
• Staff also respond to the request via Engage Denton, linking the resident directly to the
TxDOT request submission form online should they want to provide additional details,
information, or TxDOT submissions.
Staff contact: Jennifer Rainey, City Manager’s Office
F. Bowling Green Privet Removal – On Jan. 5, Mayor Pro Tem Beck reached out to staff
regarding privet removal at Bowling Green Park. Previously, the Environmental Services
and Sustainability Department worked with Parks and Recreation to develop a standard
operating procedure (SOP) for privet removal and habitat restoration on park property. The
goal of performing targeted removal of privet is to promote long-term solutions to eliminate
this plant and restore the characteristics and functions of the open space and hab itat. The
SOP (attached) focuses on pre-activity inspection, removal strategies, public education
and involvement, restoration planning, and follow-up activities. In addition, staff have
created a Discuss Denton page dedicated to privet removal communication. Staff contact:
Christine Taylor, City Manager’s Office, Michael Gange, Environmental Services and
Sustainability, and Gary Packan, Parks and Recreation
G. Elementary School on Riney Road – On Jan. 5, Mayor Hudspeth asked about the
orientation of Denton ISD’s proposed elementary school on Riney Road. The site plan for
Denton ISD’s proposed elementary school on Riney Road is under review but has not yet
been approved. The current plan to orient the building to Riney Road is consistent with
Site Design standards in Denton Development Code Section 7.10.5B.2: “Buildings shall
have their primary orientation toward the street rather than the parking area.” Orientati on
of the building to the park is not allowable per the City’s Development Code.
Staff is collaborating with DISD to ensure adequate pedestrian connections to ensure
students can safely walk or bike to school.
Key elements of the site plan include:
• As designed, the school includes two parent drop-off loops: one on the north side of
the building and one on the west side of the building. Denton ISD’s design team is
working with Transportation and Planning to ensure there is adequate car capacity and
to keep pedestrians and cars separate as much as possible.
• Busses will access the site via the Bonnie Brae driveway.
• The playgrounds and field are located south of the building and are contained with a 4-
foot fence.
• Parking is broken up into three areas: the north lot primarily for visitors and teachers,
the west lot primarily for teachers, and the south lot for teacher overflow.
• The accessible pedestrian route through the site is denoted with a gray dashed line. It
includes connections to the school building and future public sidepaths on Riney Road
and Bonnie Brae.
Additionally, the City has entered into an agreement with DISD for the reconstruction of a
portion of Riney Road (funded by DISD) as a part of the Bonnie Brae Phase 6 project.
Construction of this project is expected to begin in Q2 of 2023 and has a 2-year completion
time. Staff is evaluating the costs of funding the full reconstruction of Riney Road and will
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bring forward options for Council consideration during the CIP Budget discussion in June.
Staff contact: Cassey Ogden, City Manager’s Office
Information from the City Manager
From time to time, I would like to share with the City Council local government-related resources
that I find insightful, interesting, or timely. These may be studies, periodicals, reports, or web
resources. My intent is to make the Council aware of broad perspectives and discussions and not
to suggest any particular policy or service change. - Sara
A. Mayor and Council Members: You may find this article on the future of landfill services
in the western portion of DFW enlightening. I share it with you to highlight the future
challenges that our regional growth may pose to this and a number of services. Our staff,
through our planning efforts and partnerships, are actively engaged in these issues and will
continue to project service demands far into the future. With regard to landfill services, our
team is actively a part of the conversations to lay out a regional strategy for the future.
Upcoming Community Events and Meetings
A. Outdoor Skills Workshop – Learn or refresh your outdoor skills during an outdoor skills
session taught by certified and experienced instructors on Saturday, Jan. 7 from 9 a.m. to
4 p.m. at Denia Recreation Center (1001 Parvin Street). In four separate sessions at $5
each, participants can learn the basics of orienteering, how to cook outdoors, how to set up
a tent, and how to tie fishhooks, all with an additional emphasis on the importance of
leaving no trace. Registration is available through Civic Rec. Staff contact: Carin Zeman,
Parks and Recreation
B. KDB Community Appearance Index – Join Keep Denton Beautiful on Jan. 13 from 9 a.m.
to 4 p.m. at the Civic Center to help identify littered areas in our community in our annual
Community Appearance Index effort. Volunteers are asked to help by riding in a city
vehicle and visually rating the amount of litter on roadways, so that staff can identify and
remediate problem areas. Lunch is provided for volunteers. Those considering helping
should be physically able to sit for long periods of time while looking out of a moving
vehicle. This volunteer opportunity is not recommended for individuals who experience
motion sickness. Individuals interested in volunteering can register through Civic Rec.
Staff contact: Austin Eldred, Parks and Recreation
C. Adapted Rec Social Connections –Denton Parks and Recreation is hosting its monthly
Adaptive Recreation social event this Jan. 13 from 11 a.m. to 1 p.m. at North Lakes
Recreation Center. This month’s event is bingo. Adaptive Rec Social Connections is a
program designed for individuals over age 16 who are living with disabilities. Registration
is free and available on Civic Rec, as well as future Adaptive Recreation social events
scheduled for February, March, and April. Staff contact: Mia Macy, Parks and Recreation
D. Kids Rock: The Return – Kids Rock is returning after a short break. Each month, kids
enjoy a night out while parents enjoy the night off. The program runs 7 – 11 p.m.
Experienced staff plan each month around a unique theme, then create play stations that
include games and activities, mini-sports tournaments, unique inflatable fun, ping-pong,
and video games on a large screen. Of course, it is never a party without a DJ and dance
contests! No need to buy dinner on the way, because staff provide 2 free slices of pizza and
a free drink for attendees. Staff also sell additional concessions and glow
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products. Preregistration is required. The cost is $25 per child, with a $5 late fee if
registering the day of after 5 p.m., with upcoming program dates of Jan. 13, Feb. 17, March
2, and Apr. 21. Staff contact: Sara Farris, Parks and Recreation
E. Sustainable Saturday – Join Sustainability and the Parks and Recreation Department at
Clear Creek Nature Heritage Center every second Saturday of the month for activities that
focus on nature, conservation, and our local environment. The next event takes place on
Jan. 14 from 10 a.m. to noon, focusing on incorporating conservation and sustainable
practices into daily life. Sustainable Saturday events are free, but do require registration
through Civic Rec. Staff contact: Dan Friedman, Environmental Services and
Sustainability
F. Martin Luther King, Jr. Day Commemoration Program – The Parks and Recreation
Department will host the annual Martin Luther King, Jr. Day Commemoration Program on
Monday, Jan. 16. This year’s theme is taken from the title of Dr. King’s 1964 book, Why
We Can’t Wait. Pastor Reginald Logan, pastor of New Galilee Baptist Church in Sanger,
Texas will serve as the keynote speaker. The program will also feature presentations from
the DAVID Ministerial Alliance and the Catherine C. Bell Award, entertainment and more.
The program begins at 3:30 p.m. at the MLK Jr. Recreation Center, following marches
from UNT and TWU that begin at 2 p.m. and end at the Recreation Center. Immediately
following the event, refreshments will be served. Staff contact: Cheylon Brown, Parks and
Recreation
Attachments
A. Privet Removal SOP ...........................................................................................................10
B. Community Services Survey...............................................................................................18
Informal Staff Reports
A. 2023-001 Briercliff Park .....................................................................................................19
B. 2023-002 Pecan Creek Regional Trail ................................................................................46
C. 2023-003 ARPA Update .....................................................................................................94
D. 2023-004 Fleet Delegation ..................................................................................................98
Council Information
A. Council Requests for Information .....................................................................................102
B. Public Meeting Calendar...................................................................................................104
C. Future Work Session Items ...............................................................................................107
D. Street Construction Report ................................................................................................109
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1
Standard Operating
Procedure for Ligustrum
species (Privet) Removal
and Habitat Restoration on
PARD Property
SOP Owner Environmental Services and Sustainability
and Parks and Recreation
Revision #Initial
Implementation Date November 11, 2022
Last Reviewed/Update Date November 1, 2022
Approval
1. Background
Privet (Ligustrum species) are a non-native, invasive thicket forming shrub causing notable reduction of
ecological quality and recreational use to open spaces and natural habitats across the region, especially in
forested areas and near waterways. Once established the shrub quickly overtakes the space, crowding out
native understory vegetation and threatening the long-term health and recruitment of native vegetation by
shading out most saplings and understory. Mature plants result in a dense monoculture with reduced
diversity of pollinators and wildlife and a thicket that blocks visibility and limits the use of the area.
Privet removal is necessary to improve the health of the natural area and increase the use and enjoyment
of public land. This SOP outlines the procedures for targeted removal that promotes long-term solutions
to eliminate this plant and restore the characteristics and functions of the open space and habitat.
There are many variables influencing the success of removing invasive plants and restoring land to
similar native conditions. This SOP outlines a procedure for professional input, allowing for best-practice
decisions to be made during the process for each specific and unique site.
2. Goal and Scope
The goal is to align with the Parks, Recreation and Trails System Master Plan and to achieve privet
eradication on property owned by PARD. It is important to acknowledge progress toward this goal is a
continuous process as existing privet on other properties will continue to re-invade Parks property.
The scope of this SOP includes pre-activity inspections and reports, identifying when it is appropriate to
have a site-specific plan appropriate for the area with targeted removal strategies, providing public
education and involvement regarding the activity, developing a site-specific restoration plan appropriate
for the area, performing follow-up inspections and performing follow up activities.
3. Applicability Criteria
This SOP is specific to the removal and restoration of privet invasion in natural open spaces and
confirmed habitats on City of Denton property owned by Parks and Recreation Department (PARD).
Incidental plant removal during routine maintenance of developed or regularly maintained Parks
property does not require guidance from this SOP.The following are definitions applicable to this
SOP.
x Environmentally Sensitive Areas (ESAs). Potential ESAs are shown on the city’s Interactive GIS
Map. The actual presence, location and extent of the ESA can only be confirmed through an ESA
Field Assessment. Parks property will follow procedures outlined in the ESA Primer to make a
final determination and updated the Official ESA Map.
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2
Standard Operating
Procedure for Ligustrum
species (Privet) Removal
and Habitat Restoration on
PARD Property
SOP Owner Environmental Services and Sustainability
and Parks and Recreation
Revision #Initial
Implementation Date November 11, 2022
Last Reviewed/Update Date November 1, 2022
Approval
x Small area. A small area is defined as a planned privet removal and restoration activity of less
than 1 acre, is not located within an ESA, and has insignificant environmental or wildlife
concerns as documented through the activity-initiation procedures in Section 6.
x Planned privet removal activity. Planned privet removal and restoration activities include new
park land improvement activity, a budgeted activity for maintenance to improve an existing park
land previously identified to be in decline, and budgeted maintenance for areas where trash and
debris removal is necessary for public safety.
x Emergency privet removal activity. Emergency privet removal and restoration activities are
performed in situations where privet is aggravating hazardous environmental situations such as
fire or flooding, or when privet is aggravating public safety concerns, such as visibility.
x Public safety concerns. Areas where public safety concerns exist are identified through
collaboration with Public Safety Officers and Public Safety committees.
4. Responsibilities
Parks and Recreation Department
PARD performs initial investigations and determines applicability, engages Environmental Services and
Sustainability (ESS), engages the public and provides public education with the assistance of ESS (as
stated in the following paragraph), enacts the site-specific privet removal and restoration plan, and
performs follow-up restoration activities as provided by follow-up inspections and reports.
Environmental Services and Sustainability Department
ESS performs a pre-planning site inspection and confirms applicability, assists in public education and
engagement planning, when appropriate develops a site-specific privet removal and restoration plan, and
performs follow-up inspections and reports.
5. Prerequisites
Maintenance inspectors, supervisors, and crews will have knowledge of the City of Denton Integrated
Pest Management Plan (IPM) and methods outlined in the plan, be able to identify common native
vegetation of North Texas, have knowledge of tree size measurement procedures, and have knowledge of
tree protection procedures.
6. Activity-Initiation Procedures
The following activity initiation procedures will be followed for all planned activity. In emergency
situations, as defined above, the departments will document as much information as possible before,
during and after the privet removal activity. By using work orders in both situations.
1911
3
Standard Operating
Procedure for Ligustrum
species (Privet) Removal
and Habitat Restoration on
PARD Property
SOP Owner Environmental Services and Sustainability
and Parks and Recreation
Revision #Initial
Implementation Date November 11, 2022
Last Reviewed/Update Date November 1, 2022
Approval
A. PARD initiates a privet removal and restoration project by collecting and preparing the
following by completing Attachment A, initial information checklist:
1) Identify if this is a planned activity or an emergency activity.
2) Identify if the planned activity is a small area as defined in Section 3
3) Compile any site-specific complaints, police reports, and other external records of
concerns regarding the area.
4) Prepare a summary of the initial site inspection, to include:
a) a description of the site concerns,
b) evidence of wildlife through staff observations, public reports, and other documents
available for staff review,
c) comprehensive site photos that show:
(1) wide-angles from multiple directions showing the extent of the privet removal
area
(2) photos of site features, such as ESAs, areas of native species, major topographic
changes, tree species and density, evidence of wildlife, and other important
features that should be documented, and
d) a map of the area of concern will include:
(1) the extent of the PARD property,
(2) the extent of the area of concern and/or extent of the proposed privet removal and
restoration,
(3) any water bodies, or other important environmental features at or near the area of
concern and/or extent of proposed activity.
B. ESS will review the initial information provided by PARD and perform an environmental
investigation. ESS will supplement the initial PARD information with:
1) A site assessment will document:
a) A brief survey of vegetative species, summary of tree size(s), and density.
b) the extent and density of privet.
c) a review, and if needed, expansion of wildlife findings, including any nesting
migratory birds or rookeries. When necessary, ESS will engage the Texas Parks and
Wildlife Department for consultation on wildlife findings.
2) Any ESAs confirmed through an ESA Field Assessment.
3) A map review and enhancement with:
a) General location of trees of similar size and density.
b) General locations of privet density –in some locations across the project the density
may be more than other areas.
c) General topography and soil conditions.
4) ESS will evaluate the information gathered and make a final determination of the need to
perform the privet removal and restoration activity.
2012
4
Standard Operating
Procedure for Ligustrum
species (Privet) Removal
and Habitat Restoration on
PARD Property
SOP Owner Environmental Services and Sustainability
and Parks and Recreation
Revision #Initial
Implementation Date November 11, 2022
Last Reviewed/Update Date November 1, 2022
Approval
7. Public Education and Engagement Plans
Privet removal should always be preceded with public education. PARD will determine the scope of an
engagement plan.
Public education and engagement may include:
x creating a webpage dedicated to privet removal and tracking projects,
x producing a Friday report,
x posting signage onsite that provides basic information and directs the public to the webpage,
x creating social media,
x informing and engaging appropriate agencies ahead of outreach,
x hosting neighborhood meetings, when warranted.
PARD with ESS assistance will provide a public education and engagement plan that:
x Informs the public of the need to address this invasive plant, including providing information on
the long-term threat to habitat and trees within the park and that privet has far-reaching dispersal
properties that threatens adjacent natural spaces.
x Informs the public of the specific project, including timing, extent, expected short-term
conditions and expected long-term conditions of the privet removal area.
8. Privet Removal Procedures
A. Timing. Research suggests the more effective time to remove privet is in the fall. To
maximize efforts, PARD will prioritize initial removal activities during late fall months and
continue to evaluate the situation. When removing privet across large areas it may be more
effective to consider phasing the area in sections. When prioritizing phasing, it is more
important to try to address mature plants or re-growth plants that have started
flowering/producing berries to reduce future distribution.
B. Equipment.
1) Small equipment may be used to remove privet when environmental conditions permit
the use. When conditions cannot be met, privet shrubs will be removed by hand.
Conditions that may inhibit the use of small equipment include:
a)Any stand of trees over 6” DBH and the equipment could negatively impact
beneficial tree canopy.
b) Areas where native vegetation dominates and few privet have invaded the space.
c) Areas with major topographic changes, making safe equipment mobility difficult.
d) The equipment may not be operated within two feet of the trunk of a tree 6” or
greater DBH. Privet branches located within the 2-foot boundary must be hand-cut.
2) Small equipment may include a skid steer with a mulcher. Other parameters include:
2113
5
Standard Operating
Procedure for Ligustrum
species (Privet) Removal
and Habitat Restoration on
PARD Property
SOP Owner Environmental Services and Sustainability
and Parks and Recreation
Revision #Initial
Implementation Date November 11, 2022
Last Reviewed/Update Date November 1, 2022
Approval
a) The skid steer must have tracks.
b) A drum mulcher is preferred.
c) Mats are required when operating in wetland areas.
3) Chaining may be appropriate when the area is greater than 40 acres and tree density (6”
or greater DBH) is less than 10% of the area.
C. Privet disposal from initial removal. Larger material resulting from the activity will be
managed to allow restoration to occur. Depending on resulting volume, the material could be
shredded to reduce volume or collected to transport to a compost facility.
D. Herbicide use. Whether mechanically cut or hand-cut, all privet cut stumps have a high
probability of recovery and must be treated to reduce re-growth.
1) An herbicide listed in the IPM will be selected for targeted cut stump treatment and
seedling treatment. All cut stump treatment and seedling treatment activities will follow
best-practices as defined by the herbicide manufacturer.
2) To be effective cut-stump treatment must be performed
a) within 30 seconds of the original cut, or
b) within 30 seconds of a new cut made after the original removal activity.
E. Seedling removal. Seedlings should be expected and seeding removal will occur within one
year of the initial privet removal activity.
1) Hand pulling will be prioritized, when feasible.
2) When hand pulling is not feasible, an herbicide listed in the IPM will be applied with a
hand wand by a trained applicator. Precautions will be taken to target the privet seedling
and avoid over-spraying.
F. Volunteer activities. When small equipment use is not available, volunteers may be employed
to hand-cut privet stems. Volunteers will be provided training to identify privet and common
environmental hazards, provided safety training, and supervised by staff who meet
prerequisites listed in Section 5.
G. Goats and other alternative privet reduction and removal tools.
1) Goats do not remove the plant but are useful for reducing the volume of privet. Goats
may support hand-removal activities and can be deployed as a pre-removal measure.
2) Other privet reduction and removal tools and procedures may be evaluated for efficacy,
cost-effectiveness and results in improved privet reduction or removal and least impacts
to the natural environment.
9. Emergency Activity Procedures
Emergency situations may not permit for all activity-initiation information gathering. In these situations,
the departments will document as much information as possible before, during and after the privet
removal activity. In these situations,
2214
6
Standard Operating
Procedure for Ligustrum
species (Privet) Removal
and Habitat Restoration on
PARD Property
SOP Owner Environmental Services and Sustainability
and Parks and Recreation
Revision #Initial
Implementation Date November 11, 2022
Last Reviewed/Update Date November 1, 2022
Approval
A. Privet removal activity should be performed by personnel who meet the prerequisites listed
above.
B. PARD must inform ESS of the emergency privet removal activity within three business days
of the activity and prepare as much of the information listed Section 6 as possible.
C. Post-privet removal during emergency situations must be followed with restoration activity.
ESS will follow up after the emergency removal activity with a site inspection. A restoration
activity plan will be prepared following the restoration plan procedures listed below.
10. Small Area Activity Procedures
Small, planned activities, as defined in the Applicability section above, will follow a standard removal
and restoration plan.
A. Activity-initiation information will be gathered following Section 3.
B. A public informational plan will be prepared and executed following Section 7.
C. PARD will give ESS notice of the privet removal activity no later than 3 business days prior
to commencing.
D. Privet may be removed using small equipment following equipment removal procedures
provided in Section 8.
E. ESS will inspect the area within 3 business days upon completion of the privet removal
activity.
11. Site-Specific Privet Removal Plans
Site-specific privet removal plans will be developed for sites that do not meet the criteria of a small area
or an emergency activity. The site-specific removal plan will facilitate least impacts to ESAs, address
other environmental or topographical constraints, or other concerns. A site-specific privet removal plan
may include:
x A comprehensive list of privet removal procedures to be deployed. Detailed additions or
deviations from the procedures outlined in Section 8 that facilitate least impacts may be added to
the site-specific plan.
x A map identifying the location where small equipment removal procedures and where hand
removal procedures will be deployed.
x Timing of privet removal for most effective removal and reduced wildlife impacts, such as
migratory bird nesting or rookeries.
12. Post- Initial Removal Procedures and Restoration Plans
A. Because seedlings are expected to emerge, seedling eradication will be scheduled no later
than 1 year after the initial post-removal activity. PARD will notify ESS at least 3 business
2315
7
Standard Operating
Procedure for Ligustrum
species (Privet) Removal
and Habitat Restoration on
PARD Property
SOP Owner Environmental Services and Sustainability
and Parks and Recreation
Revision #Initial
Implementation Date November 11, 2022
Last Reviewed/Update Date November 1, 2022
Approval
days prior to seedling eradication. ESS will inspect the site and document seedling densities
prior to seedling eradication activities. PARD will not commence seedling eradication until
the received confirmation from ESS the seedling density review is complete. ESS will then
re-inspect the site one month after seedling eradication activities to evaluate the success of
the activity.
B. When warranted, a temporary ground cover will be installed post- initial removal.
Circumstances that may warrant temporary ground cover include are large topographical
changes that may lead to erosion and soil loss or public concerns. Appropriate temporary
ground cover includes green sprangletop, Canadian wild rye, cereal rye, winter wheat, oats,
or side oats grama.
C. Final restoration plans should start after seedling eradication activities. Depending on the
seedling eradication schedule, final restoration may be one to two years after the initial privet
removal activity. Public education and continued education will be necessary for clarity.
D. Except for emergency activity, final restoration revegetation plantings will be selected prior
to commencing privet removal activity.
E. Final restoration plant selection should include a variety of plants to encourage a healthy re-
establishment of natural conditions and establish park conditions appropriate for the park use.
1) Native plants will be prioritized in natural areas.
2) Native grasses and forbs appropriate for the environmental conditions they will be placed
should be selected to establish a ground cover.
3) Shrubs and vines may be interspersed within the space to encourage reestablishment of
the habitat and provide varied competition to reduce future privet re-establishment.
4) ESS will perform an annual inspection of the final restoration plantings for three years
from the date of final restoration planting. Inspections will result in a summary of site
conditions, planting conditions, and suggestions for follow-up activities as needed.
5) Final restoration will be attained when:
a) privet in the area has been reduced by 80%,
b) there is 70% survival rate of final restoration plantings, and
c) 70% uniform perennial vegetative cover.
2416
Attachment A
Checklist for PARD Privet Removal Initial Investigation
Address or property ID:
Select one:
□ Planned Activity. Complete checklist.
□ Emergency Activity. Provide as much information as possible.
Site Size:
□ Less than 1 acre
□ Greater than 1 acre
Map showing:
□ Park boundary
□ outline of privet removal activity
□ potential ESAs that may be onsite
□ location of important site features
Wide-angle photos from:
□ North
□ South
□ East
□ West
Photos of Site Features:
□ ESA
□ Evidence of Wildlife
□ Streams
□ Other important features
List site specific concerns /complaints.
Tree species and density. Provide a list of known tree species to the best of your knowledge and provide a
general description of tree density (only trees greater than 6” DBH).
2517
THE CITY OF DENTON IS SEEKING FEEDBACK FOR
THE 2023-2027 CONSOLIDATED PLAN. PROVIDE
YOUR INPUT ON THE PRIORITIES, STRATEGIES AND
ACTIONS THE CITY WILL UNDERTAKE TO ADDRESS
HOUSING AND COMMUNITY DEVELOPMENT OVER
THE NEXT FIVE YEARS.
COMMUNITY
INPUT NEEDED
CITY OF DENTON
2023-2027 CONSOLIDATED PLANNING PROCESS
City of Denton | ADA/EOA/ADEA | TDD (800) 735-2989 | www.cityofdenton.com | 01/23
ATTEND A PUBLIC HEARING
THURSDAY, JANUARY 12, 2023, AT 6 P.M.
MLK REC CENTER, 1300 WILSON ST.
TRADUCTORES DE ESPAÑOL ESTARÁN DISPONIBLE
COMPLETE THE ONLINE SURVEY
COMPLETE THE 2023/27 CONSOLIDATED PLAN
STRATEGY SURVEY BY FEBRUARY 9:
WWW.CITYOFDENTON.COM/COMMUNITYSERVICES.
18
Date: January 6, 2023 Report No. 2023-001
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Briercliff Park Master Plan
BACKGROUND:
The City of Denton Parks and Recreation Department owns a 9.62-acre developed parcel named
Briercliff Park, located at 3200 State School Road, Denton, TX 76201. On May 17, 2022, City
Council approved hiring John R McAdams Inc. for professional design services for the Briercliff
Park Master Plan. (Ordinance 22-986) The master plan project process consists of public
engagement, needs assessment, conceptual designs, construction documents, and estimated
probable cost for the development.
The life cycle for a park master plan consists of the stages below. The project is currently in stage
five:
1. Hire Consulting Firm
2. Assessment & Rendering Creation
3. Community Engagement & Workshop Meetings
4. Board & Commissions Engagement
5. Final Adoption of Master Plan
6. Construction Document Creation
7. If applicable, Grant Writing/Application
8. Funding Allocation
9. Procurement Process/Construction
10. Grand Opening
The initial scope of the master plan project considered including items such as, but not limited to,
an expansion of the existing trail, splash pad, restroom facility, parking lot, and typical park
amenities. Over the last eight months, staff conducted steps 2-4 of the master plan life cycle to
identify the recommended scope of the project for a final plan.
DISCUSSION:
From June to August 2022, McAdams Co. and Parks and Recreation staff held a series of meetings
and conducted a site analysis of the existing park. Through this process, McAdams produced an
initial conceptual rendering that would be used for community feedback. In addition, the
Development Services Review team assessed the initial conceptual plan and provided initial input
to McAdams Co.
Engagement Process
On September 1, 2022, the Parks and Recreation Department (PARD) started the community
engagement phase by conducting a virtual community input meeting to seek feedback on the
conceptual renderings. As part of the community engagement process, staff attended numerous
events highlighted in Chart A below where they met with and received input from the public. These
19
Date: January 6, 2023 Report No. 2023-001
events were beneficial in achieving the final conceptual plan. The feedback from the public
consisted of the following amenities to be considered:
• Tennis Court
• Skate Park/Spot
• Shift the basketball court N/S to avoid sunset on the east & add another court
• More trees and plants
• More picnic tables, shade, and seating
• Sand Volleyball court
• Exercise amenities throughout the trail or dedicated area
• Public Art
In addition, the City has an online engagement platform, Discuss Denton. This project has a
dedicated page featured in Discuss Denton that also provided an opportunity to solicit feedback
and engage additional residents. The impressions from the website are highlighted in Chart A:
Chart A: Public Engagement Recap
Date Event Location Estimated
Attendance
9/1/2022 Virtual Input Meeting Zoom 5
9/29/2022 PARKing Day Downtown Square 250
9/29/2022 National Night Out Wolff's Park 500
10/3/2022 1st Park Board Presentation Civic Center
10/4/2022 National Night Out Joe Skiles Park 250
10/5/2022 Denton 360 North Branch Library 18
10/5/2022 Twilight Tunes Wolff's Park 125
10/7/2022 Arts & Jazz Festival Quakertown Park 800
10/8/2022 Arts & Jazz Festival Quakertown Park 2500
10/9/2022 Arts & Jazz Festival Quakertown Park 1500
10/15/2022 Dia de Los Muertos MLK Rec Center 25
10/20/2022 Twilight Tunes Wolff's Park 100
11/17/2022 State of the City Embassy Suites 25
ESTIMATED TOTALS 6,093
Discuss
Denton.com
Engagement
Website Visits Subscription
(Following Project)
Comments
/Posts
134 46 12
Lastly, the project's initial scope called for adding a splash pad. The consultants prepared a
storyboard that allowed community members to vote for their favorite splash pad amenities to be
featured on-site. Staff received 419 votes through multiple events. Chart B highlights the final
voting results.
20
Date: January 6, 2023 Report No. 2023-001
Chart B: Splashpad Voting Results
Small
Features
Voting % Medium
Features
Voting % Large
Features
Voting
%
Half Splash 42% Water Rings 55% Under
Umbrella
34%
Twinkle
Twist
25% Water Way 21% Shimmer
Sheet
27%
Triple Bit
24% Water Rail 16% Splash Tower 24%
Split Pea 9% Sun Shower 8% Weeping
Water
16%
Based on all the findings, McAdams Co. and staff created a final conceptual plan that will feature
the following improvements, provided in the attachment titled “Final Conceptual Plan.”
• Restroom/Maintenance/Storage Facility
• Loop Trail
• New Splashpad
• Canopy shade over playground & splash pad
• Additional trees and landscaping
• Replacement of old playground structure
• Skate Spot
• Additional parking space
Cost Summary
The John R. McAdams Co. contract is funded by Parkland Dedication and Development fees for
$85,150.00. Staff anticipates applying to Texas Parks and Wildlife on August 1, 2023, for a
competitive matching grant that could potentially assist in constructing the park improvements.
Next Steps:
If Council approves the final plan, the consultant will finalize the construction documents in
preparation to submit/receive approval from the Denton Development Review team to receive
“Shovel Ready” set of documents. Staff anticipates this process to be completed by July 2023.
This will allow staff time to apply to Texas Parks and Wildlife for the Local Park Grant
Competitive Program, which provides the opportunity to receive a matching grant for the funding
of park projects. The application is due August 1, 2023.
CONCLUSION:
Please provide input to the City Manager’s Office on this master plan by 5 p.m. on January 13,
2023. Staff will include Council input in a future meeting requesting approval and adoption of the
Briercliff Park Master Plan.
21
Date: January 6, 2023 Report No. 2023-001
ATTACHMENTS:
1. Presentation (Draft)
2. Initial Conceptual Master Plan
3. Final Conceptual Master Plan
4. Public Engagement Report
STAFF CONTACT:
Chris Escoto
Park Planner
chris.escoto@cityofdenton.com
(940) 349-8232
REQUESTOR:
Staff Initiated
PARTICIPATING DEPARTMENTS:
Parks and Recreation
STAFF TIME TO COMPLETE REPORT:
Parks and Recreation Department 2 hours
22
Briercliff Park
Master Plan
Parks, Recreation, and Beautification Board
Parks and Recreation
January 9, 2023
1/6/22 01/09/23 PRB22 -089
23
Project Background
Location: 3200 State School Rd. Denton, 76209
Consultant: The John McAdams Company
Project Kickoff: June 2022
Initial Project Scope of Work:
•Extension of trail & parking lot
•Restroom
•Accessible sprayground
•Playground replacement & shade
•Enhanced landscaping
•Additional considerations based on public engagement
•Creation of construction documents
01/09/23 PRB22-08924
Master Plan Process
1.Hire consulting firm
2.Assessment & Rendering Creation
3.Community Engagement &
Workshop Meetings
4.Board & Commissions
Engagement
5.Final Adoption of Master Plan
6.Construction Document Creation
7.If applicable, Grant
Writing/Application
8.Funding Allocation
9.Procurement Process/Construction
10.Grand Opening
01/09/23 PRB22-08925
Site Overview
•Existing Playground
•Basketball Court
•Soccer Field
•Pavilion
•Trail (.27 miles)
•Parking Lot
•Park furnishings (benches, tables, water
fountain)
01/09/23 PRB22-08926
1/6/22
01/09/23 PRB22-089
1. Accessible Sprayground)
2. Restroom Facility
3. Trail Extension
4. New Playground w/shade
1
2
3
4
Proposed Conceptual Plan During Public
Engagement
27
Public Engagement -Part 1 (419 votes)
Splashpad Voting Results
Small
Features Half Splash Triple Bit Twinkle Twist Split Pea
Voting %42%24%25%9%
Medium
Features
Water
Rings Water Rail Water Way Sun
Shower
Voting %55%16%21%8%
Large
Features
Shimmer
Sheet
Under
Umbrella Splash Tower Weeping
Water
Voting %27%34%24%16%
01/09/23 PRB22-08928
Public Engagement -Summary
Date Event Location Estimated
Attendance
June-July 2022 Field Assessments with Staff On-Site Field Assessment 4 staff & 3
Consultant
Sep. 1, 2022 Virtual Community Meeting Zoom 5
Sep. 29, 2022 PARKing Day Downtown Square 250
Sep. 29, 2022 National Night Out Event Industrial St./Wolff’s Park 500
Oct. 3, 2022 Parks, Recreation, and Beautification Board Meeting Civic Center
Oct. 4, 2022 National Night Out Event Joe Skiles Park 250
Oct. 5, 2022 Twilight Tunes Wolff’s Park 125
Oct. 5, 2022 Denton 360 North Branch Library 18
Oct. 7-9, 2022 (3 days)Denton Arts & Jazz Festival Civic Center Park 4,800
Oct. 15, 2022 Dia De Los Muertos MLK Jr. Recreation Center 25
Oct. 20, 2022 Twilight Tunes Wolff’s Park 100
Nov. 17, 2022 State of the City Embassy Suites 25
June-December 2022 Discuss Denton.com Engagement Online
In -Person Statistics
Total Public Events: 13
Estimated Total
Attendance: 6,150
Online Statistics
Website Visits:134
Subscriptions (Follow
Project):46
Comments/Posts: 12
Public Engagement –Part 2
01/09/23 PRB22-089
29
Engagement Feedback
The feedback from the community consisted of the following amenities to
be considered:
•Tennis Court
•Skate Park/Spot
•Shift the basketball court N/S to avoid sunset on the east & add another
court
•More trees and plants
•More picnic tables, shade, and seating
•Sand Volleyball court
•Exercise amenities throughout the trail or dedicated area
•Public Art
01/09/23 PRB22-08930
Final
Conceptual Plan
The project is
estimated to cost
$2,401,836.93.
01/09/23 PRB22-08931
Next Steps
•If final plan is approved today, will seek Council approval late -January.
•If final plan is approved by Council, McAdams will complete 100% Construction
Documents.
•Submit/receive approval from the Denton Development Review team to receive “Shovel
Ready” set of documents.
•Staff anticipates applying to Texas Parks and Wildlife on August 1, 2023, for the potential
of receiving a competitive matching grant to assist in constructing the park
improvements.
1/6/22 01/09/23 PRB22-08932
Thank you!
01/09/23 PRB22-08933
BRIERCLIFF PARK MASTER PLAN
34
35
City staff from the Parks and Recreation Department will host the virtual meeting to provide
residents an opportunity to review proposed conceptual designs and provide feedback on
planned renovations such as expansion of parking, landscaping, sprayground, and typical
park amenities. Please join us to help shape the future of our Parks!
MASTER PLAN
For details on how to participate and register for the virtual community meeting,
visit www.cityofdenton.com/virtualcommunitymeeting.
Join us on Zoom Thursday, September 1 at 6 p.m.
Proposed Master plan reveal
8/8/2022 • ADA/EOE/ADEA • TDD (800) 735-2989 • www.cityofdenton.com
36
37
38
Exercise: Review the following 3D Renderings to make choices on desired amenities through the
following survey,https://forms.office.com/r/Qmn62DD6ia39
Preliminary Conceptual Rendering. This is not the final design.
Splashpad amenities are featured for representation of scale and for public input.
Image represents various features, not all will be included in final design.
40
Preliminary Conceptual Rendering. This is not the final design.
Splashpad amenities are featured for representation of scale and for public input.
Image represents various features, not all will be included in final design.
41
Preliminary Conceptual Rendering. This is not the final design.
Splashpad amenities are featured for representation of scale and for public input.
Image represents various features, not all will be included in final design.
42
Preliminary Conceptual Rendering. This is not the final design.
Splashpad amenities are featured for representation of scale and for public input.
Image represents various features, not all will be included in final design.
43
Preliminary Conceptual Rendering. This is not the final design.
Splashpad amenities are featured for representation of scale and for public input.
Image represents various features, not all will be included in final design.
44
Total Events
Attended Total Responses Small
(3-5 GPM)Total Votes Vote %Medium
(25-50 GPM)Total Votes Vote %Large
(21-250 GPM)Total Votes Vote %
8 423 Half Splash 171 42%Water Rings 227 55%Shimmer Sheet 119 27%
Triple Bit 99 24%Water Rail 67 16%Under Umbrella 148 33%
Twinkle Twist 99 24%Water Way 85 21%Splash Tower 106 24%
Split Pea 36 9%Sun Shower 32 8%Weeping Water 69 16%
TOTALS 405 TOTALS 411 TOTALS 442
Event #Date Event Location Est. Attendance Total
Responses Capture Rate Results (S)
Half Splash
Results (S) Triple
Bit
Results (S)
Twinkle Twist
Results (S)
Split Pea
Results (M)
Water Rings
Results (M)
Water Rail
Results (M)
Water Way
Results (M)
Sun Shower
Results (L)
Shimmer Sheet
Results (L)
Under Umbrella
Results (L)
Splash Tower
Results (L)
Weeping
Water
1 9/29/2022 PARKing Day Downtown Square 250 32 13%10 13 3 1 23 3 6 1 6 14 13 2
2 9/29/2022 National Night Out Wolff's Park 500 57 11%19 14 21 3 28 10 11 3 20 22 11 9
3 10/3/2022 Park Board Civic Center 4 4 100%
4 10/4/2022 National Night Out Joe Skiles Park 250 29 12%15 8 5 1 18 3 6 4 3 8 9 8
5 10/5/2022 Denton 360 North Branch Library 18 9 50%4 3 2 0 8 1 0 0 4 4 1 0
6 10/5/2022 Twilight Tunes Wolff's Park 125 26 21%9 7 4 7 11 6 5 2 8 5 7 7
7 10/7/2022 Arts & Jazz Festival Quakertown Park 800 26 3%18 4 5 0 15 7 4 1 8 7 6 3 65
8 10/8/2022 Arts & Jazz Festival Quakertown Park 2500 161 6%57 40 41 16 77 26 37 18 48 49 46 29 460
9 10/9/2022 Arts & Jazz Festival Quakertown Park 1500 70 5%35 7 17 8 43 6 15 3 20 38 10 8 152
10 10/15/2022 Dia de los Muertos MLK Rec Center 25 9 36%4 3 1 0 4 5 1 0 2 1 3 3
11 10/20/2022 Twilight Tunes Wolff's Park 100 0 0%
12 11/17/2022 State of the City Embassy Suites 25 0 0%
TOTALS 6097 423 21%171 99 99 36 227 67 85 32 119 148 106 69
Briercliff Park Master Plan - Public Engagement
45
Date: January 6, 2023 Report No. 2023-002
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Pecan Creek Regional Trail Master Plan
BACKGROUND:
City Council adopted the Parks, Recreation, and Trails System Master Plan (PRTSMP) on March
1, 2022. The PRTSMP identifies trails as one of the community's main priorities and mentions a
future trail along the Pecan Creek Corridor. Hence, on May 17, 2022, City Council approved a
professional services agreement with Halff Associates, Inc., for professional design services for
the Pecan Creek Regional Trail Master Plan.
The City of Denton owns a significant amount of land within the Pecan Creek corridor. The
proposed path will go through both private and City land. The regional trail length is estimated to
be between seven to ten miles long. The trail's starting point is from the DCTA Rail Trail/Fred
Moore Park, with the endpoint providing a connection towards Lewisville Lake.
The life cycle for a park master plan consists of the stages below. The project is currently in stage
five:
1. Hire Consulting Firm
2. Assessment & Rendering Creation
3. Community Engagement & Workshop Meetings
4. Board & Commissions Engagement
5. Final Adoption of Master Plan
6. Construction Document Creation
7. If applicable, Grant Writing/Application
8. Funding Allocation
9. Procurement Process/Construction
10. Grand Opening
The contract scope entails creating a 30% schematic design to provide the primary
alignment/blueprint of the trail. Over the last eight months, staff conducted steps two through four
of the master plan life cycle to identify the recommended scope of the project for a final plan.
DISCUSSION:
From June to August 2022, Halff Associates, Inc. and Parks and Recreation staff held numerous
meetings and on-site visits in collaboration with City staff from the following departments:
Environmental Services and Sustainability, Capital Projects/Engineering Department, and the
Development Service Review Team (Planning, Engineering, Wastewater, Solid Waste, Fire,
Transportation). Through this process, Halff understood the trail limits, hydrology, and
surrounding ecological barriers that may exist. With this information, Halff provided an initial
conceptual alignment graphic for community feedback.
46
Date: January 6, 2023 Report No. 2023-002
Engagement Process
On August 30, 2022, the Parks and Recreation Department (PARD) started the community
engagement phase by conducting a virtual community input meeting to seek feedback on the
conceptual alignment. As part of the community engagement process, staff attended numerous
events highlighted in Chart A below. These events were beneficial in achieving the final
conceptual plan. The feedback received was positive, and residents agreed with the proposed
alignment. In addition, most of the comments received were more specific to details that will be
accomplished in future public meetings as the trail design approaches the 100% design plans.
Below are some of those comments:
Trail surfacing
Construction timeline
Connection to DCTA Rail Trail
Shade along trail
Park furnishings: Benches, water fountains, E-bike chargers, bicycle maintenance stations,
and workout stations along the trail.
Chart A: Public Engagement Recap
Date Event Location Estimated
Attendance
08/30/2022 Virtual Input Meeting Zoom 23
09/14/2022 Preserve at Pecan Creek HOA
Committee
Preserve at Pecan Creek
Clubhouse
6
09/29/2022 PARKing Day Downtown Square 250
09/29/2022 National Night Out Wolff's Park 500
10/03/2022 1st Park Board Presentation Civic Center
10/04/2022 National Night Out Joe Skiles Park 250
10/05/2022 Denton 360 North Branch Library 18
10/05/2022 Twilight Tunes Wolff's Park 125
10/07/2022 Arts & Jazz Festival Quakertown Park 800
10/08/2022 Arts & Jazz Festival Quakertown Park 2500
10/09/2022 Arts & Jazz Festival Quakertown Park 1500
10/15/2022 Dia de Los Muertos MLK Rec Center 25
10/20/2022 Twilight Tunes Wolff's Park 100
11/17/2022 State of the City Embassy Suites 25
12/06/2022 ALH Lunch Discussion American Legion Hall Sr.
Center
12
12/08/2022 SED Community Meeting MLK Jr. Recreation Center 16
TOTAL EVENTS: 16 ESTIMATED TOTALS 6,150
Discuss
Denton.com
Engagement
Website Visits Subscription
(Following Project)
Comments
/Posts
236 91 4
47
Date: January 6, 2023 Report No. 2023-002
Based on all the findings, Halff Associates and PARD staff identified a final alignment plan that
will feature the following as depicted in Exhibit 3:
Seven to eight miles of the primary trail.
Minimum of ten-foot-wide concrete trail
Identified potential trailhead locations (Park & Walk/Park & Bike)
The trail plan is portrayed in segments (phases) for flexibility of implementation.
Cost Summary
Halff Associates Inc. contract is funded by Parkland Dedication and Development fees for the total
amount of amount $145,000.00. Staff is looking at ways to reduce costs by making adjustments
such as eliminating bridge crossings with at-grade crossings in certain sections. This will be looked
at further as designs documents progress. The provided cost incorporates the installation of bridge
crossings.
PARD staff intends to submit grant applications through various organizations that offer grant
funding for further design and construction of trails. Currently, $1,000,000 is allocated to this
project from Park Dedication/Development and the American Rescue Plan Act (ARPA) funds.
PARD staff anticipates using this funding to potentially receive a competitive matching grant for
further design and construction of trails
Halff provided additional estimated costs regarding anticipated design and annual maintenance
costs.
Next Steps:
If Council approves the final plan, Halff Associates will finalize the 30% schematic plan. The 30%
milestone will provide PARD with documents for grant funding consideration. PARD staff intends
to submit grant applications through various organizations that offer grant funding for further
design and construction of trails, such as:
North Central Texas Council of Governments (NCTCOG)
Texas Parks and Wildlife (TPWD)
Texas Department of Transportation (TXDOT).
PARD staff anticipates submitting a preliminary application for a Transportation Alternative Grant
through TXDOT in January 2023. If TXDOT authorizes approval of the initial application, the
main application will be due in June 2023. Halff Associates will need three to four months to
complete the 30% schematic plan, which meets the TXDOT grant deadline window.
CONCLUSION:
Please provide input to the City Manager’s Office on this master plan by 5 p.m. on January 13 ,
2023. Staff will utilize Council input in a future meeting requesting approval and adoption of the
Pecan Creek Regional Trail Master Plan
48
Date: January 6, 2023 Report No. 2023-002
ATTACHMENTS:
1. Public Input Presentation
2. Final Presentation (Draft)
3. Initial Conceptual Master Plan
4. Final Pecan Creek Trail Alignment
5. Public Engagement Report
STAFF CONTACT:
Chris Escoto
Park Planner
chris.escoto@cityofdenton.com
(940) 349-8232
REQUESTOR:
Staff Initiated
PARTICIPATING DEPARTMENTS:
Parks and Recreation
STAFF TIME TO COMPLETE REPORT:
Parks and Recreation Department 1 hour
49
CITY OF DENTON
PECAN CREEK LINEAR
TRAIL MASTER PLAN
PUBLIC INPUT MEETING
50
AGENDA
•PROJECT BACKGROUND
•ENGAGEMENT
•PROJECT TEAM
•TRAIL DEFINITION
•TRAIL ALIGNMENT
•Q/A
51
•PARKS, RECREATION SYSTEM MASTER PLAN
ADOPTED MARCH 2022. TRAIL IDENTIFIED
WITHIN THE PLAN.
•SCOPE OF PROJECT CONSISTS OF 30%
SCHEMATIC LEVEL (PROJECT ALIGNMENT)
•INTENT OF PROJECT IS TO IDENTIFY THE TRAIL
ALIGNMENT AND PURSUE THE REMAINING
DESIGN & CONSTRUCTION THROUGH GRANT
FUNDING.
•SEVERAL GRANT OPPORTUNITIES FEDERAL,
STATE, AND REGIONAL (NPS, TPWD, NCTCOG,
TXDOT)
•THIS STAGE WILL MAINLY FOCUS ON ALIGNMENT
AND TYPE OF EXPERIENCE FOR THE TRAIL.
MINIMUM 10FT (CONCRETE, NATURAL, BIKE/PED
BRIDGES, BOARDWALKS, ETC.)
•LATER ALONG THE PROCESS WE WILL CONDUCT
ADDITIONAL PUBLIC MEETINGS TO SEEK INPUT
ON DESIRED AMENITIES, COMPONENTS OF
TRAIL.
PROJECT
BACKGROUND
52
ENGAGEMENT
PROJECT KICK-OFF WITH CITY STAFF/CONSULTANT JUNE 2022
ON SITE TRAIL ASSESSMENTS WITH URBAN FORESTER, ENVIRONMENTAL, ENGINEERING STAFF, JUNE -JULY 2022
PRESENTATION AND PROJECT INFORMATION POSTED TO WWW.DISCUSSDENTON.COM
HELD VIRTUAL COMMUNITY MEETING ON AUGUST 30, 2022
PRESENTATION TO THE PRESERVE AT PECAN CREEK HOMEOWNERS' ASSOCIATION ON SEPTEMBER 14, 2022.
PARK PLANNING STAFF ATTENDING VARIOUS SPECIAL EVENTS IN SEPTEMBER-NOVEMBER.
53
PARKS AND RECREATION STAFF
•GARY PACKAN, DIRECTOR OF PARKS &
RECREATION
•
•FINCE ESPINOZA, ASSISTANT DIRECTOR OF PARK
PLANNING & OPERATION
•JOHN WHITMORE, PARK PLANNING MANAGER
•CHRIS ESCOTO, PARK PLANNER
•HAYWOOD MORGAN, URBAN FORESTERPROJECT
TEAM ADDITIONAL CITY STAFF
•NATHAN GEORGE, SR. PLANNER BICYCLE,
PEDESTRIAN, ADA COORDINATOR
•CHRISTI UPTON, ENVIRONMENTAL SERVICES &
SUSTAINABILITY
•DEVELOPMENT SERVICES REVIEW TEAM
(ENGINEERING, ELECTRICAL, FIRE, PLANNING,
REAL ESTATE, SOLID WASTE, W/W)
CONSULTANT
•HALFF ASSOCIATES INC, DAVID BUCHANAN,
PROJECT MANAGER54
WHAT IS THE PECAN
CREEK LINEAR TRAIL
MASTER PLAN?
55
UNDERSTAND ANALYZE LISTEN ALIGNMENT
STUDY
•PROJECT
FRAMEWORK
•VISION AND
GOALS
•NATURAL
•BUILT
•PROJECT SITE
•ALIGNMENT
REFINEMENT
•CITIZEN
ENGAGEMENT
•BOARD/
COUNCIL
ENGAGEMENT
•ALIGNMENT
FINE TUNING
•IDENTIFYING
PROGRAM
•EXPLORATION
OF COST
WHERE WE ARE GOING
START
•PARKS,
RECREATION
AND TRAILS
MASTER PLAN
56
WHERE HAVE WE
BEEN
•DENTON PARKS,
RECREATION AND
TRAILS MASTER PLAN
•PUBLIC ENGAGEMENT
PROCESS
•IDENTIFYING
PRIORITIES FOR THE
CITY
PARKS,
RECREATION
AND TRAILS
MASTER PLAN
WHAT WE HAVE LEARNED
1.TRAILS WERE IDENTIFIED AS A PRIORITY IN
OUR PUBLIC ENGAGEMENT MEETINGS FOR THE
CITY’S PARKS, RECREATION AND TRAILS MASTER
PLAN
2.GREENBELTS BECOME A FOCUS FOR LIMITED
INTERRUPTED CONNECTIVITY
3.PROMOTE CONNECTIVITY AND ACCESSIBILITY
4.DESIGN FOR ALL USERS TO PROMOTE SAFETY,
EXPLORATION AND SOCIAL BENEFITS
57
•PROJECT LIMITS
•CONSTRAINTS &
OPPORTUNITIES
UNDERSTAND
PROJECT FRAMEWORK DOWNTOWN
DENTON
DENTON CITY
LIMITS
58
UNDERSTAND
PROJECT FRAMEWORK
•PROJECT LIMITS
•CONSTRAINTS &
OPPORTUNITIES MAYHILLDCTA TRAIL
RAIL TRAIL
PRESERVE AT PECAN
MCKINNEY STLOOP 288WOODROWMORSE
FRED MOORE
PARK
WOODROW
PARK
CARL YOUNG
SR PARK
MORSE
FUTURE
DEVELOPMENT
DENTON COUNTY
COURTHOUSE
TOWNSEND
GREEN
PAULIE
59
UNDERSTAND
VISION AND GOALS
CREATE A SAFE, ACCESSIBLE
CONNECTION FROM DCTA RAIL TRAIL
TO THE CITY’S EASTERN LIMITS1
REVEAL THE CORRIDORS NATURAL
BEAUTY2
PRESERVE EXISTING ECOLOGY
LIMITING ENVIRONMENTAL IMPACT3
CONNECT THE COMMUNITY4
60
TYPICAL TRAIL
BRIDGES
ROAD CROSSINGS
TRAILHEADS
UNDERSTAND
VISION AND GOALS
61
TRAIL ALIGNMENT
62
ANALYZE
•SITE ASSESSMENT
•NATURAL SYSTEMS
•BUILT SYSTEMS
CHARACTER
TEAM
ASSESSMENT
CONNECTIVITY
SAFETY
63
ANALYZE
WE WANT THE
TRAIL TO BE
USABLE AS HIGH
AS POSSIBLE!!!
HYDRAULICS
PROPERTY
OWNERSHIP
X
WE WANT TO BE ON
PUBLIC (CITY
OWNED) PROPERTIES
PRIVATE
PROPERTIES
PUBLIC
PROPERTIES
•SITE ASSESSMENT
•NATURAL SYSTEMS
•BUILT SYSTEMS
64
ANALYZE
•SITE ASSESSMENT
•NATURAL SYSTEMS
•BUILT SYSTEMS
HYDRAULICS
HYDRAULICS
PROPERTY
OWNERSHIPS
10 YEAR FLOODPLAIN
100 YEAR FLOODPLAIN
PRIVATE
MUNICIPAL
RESIDENTIAL
INSTITUTIONAL
INFRASTRUCTURAL
PUBLIC WORKS
X
X 65
SEGMENT A –DCTA A TRAIL
RAIL TRAIL TO WOODROW
ANALYZE
TRAIL ALIGNMENT
MORSE
PRAIRIE
WOODROWWILSON RUDDELLLAKEYBRADSHAWBUSHEY66
ANALYZE
TRAIL ALIGNMENT
WOODROWLOOP 288DUCHESS
SEGMENT A –WOODROW TO
LOOP 288
67
ANALYZE
TRAIL ALIGNMENT
MORSELOOP 288MAYHILLGLEN GARYSEGMENT C –LOOP 288 TO
PAULIE
68
ANALYZE
TRAIL ALIGNMENT
GRISSOM
ORRGLEN GARYSEGMENT D –PAULIE TO
TOWNSEND GREEN
69
ANALYZE
TRAIL ALIGNMENT PEDERSON CRKWATERS EDGESEGMENT D –TOWNSEND
GREEN TO PRESERVE AT
PECAN AND MCKINNEY
70
PLAN
PROJECT
UNDERSTANDING
CONSTRAINTS
OPPORTUNITY
ANALYSIS
LISTEN
ALIGNMENT
ALTERNATIVES
•PROJECT
ROADMAP
•PROJECT
FRAMEWORK
•BOARD/COUNCIL
ENGAGEMENT
•CITIZEN
ENGAGEMENT
•NATURAL
•BUILT
•PROJECT SITELISTEN
•BOARD/COUNCIL
ENGAGEMENT
•CITIZEN ENGAGEMENT
71
ALIGNMENT
STUDY
•FINDING THE BALANCE
•ALTERNATIVE ROUTING
ALTERNATE
ALIGNMENT
1
PREFERRED
ALIGNMENT
FEASIBILITY
COST
SAFETY
ACCEPTANCE
ALTERNATE
ALIGNMENT
2
ALTERNATE
ALIGNMENT
3
72
THANK YOU!
FOR ADDITIONAL FEEDBACK, PAST
PRESENTATIONS AND FUTURE
COMMUNICATION PLEASE GO TO
WWW.DISCUSSDENTON.COM
73
CORRIDOR
MAP MAYHILLDCTA TRAIL
RAIL TRAIL
PRESERVE AT PECAN
MCKINNEY STLOOP 288WOODROWMORSE
FRED MOORE
PARK
WOODROW
PARK
CARL YOUNG
SR PARK
MORSE
FUTURE
DEVELOPMENT
DENTON COUNTY
COURTHOUSE
TOWNSEND
GREEN
PAULIE
74
Pecan Creek Trail Master
Plan (Draft)
Parks and Recreation
75
Project Background
Location:Pecan Creek (Starting point DCTA Rail Trail/Fred Moore Park heading east towards Lewisville Lake)
Consultant: Halff & Associates
City Staff: Parks and Recreation, Environmental Services, Engineering, and Development Services Review Team
Project Kickoff: June 2022
Project Scope: Parks, Recreation, and Trails System Master Plan adopted March 2022. Pecan Creek Trail was identified within the
plan. First trail project from plan.
•30% schematic level & project cost estimations.
•This is the blueprint and will identify the trail alignment.
•Intent of project is to identify the trail alignment and pursue the remaining Design & Construction through grant funding.
(Federal, State, Regional Grants)
76
Master Plan Process
1.Hire consulting firm
2.Assessment & Rendering Creation
3.Community Engagement &
Workshop Meetings
4.Board & Commissions
Engagement
5.Final Adoption of Master Plan
6.Construction Document Creation
7.If applicable, Grant
Writing/Application
8.Funding Allocation
9.Procurement Process/Construction
10.Grand Opening
77
Project Vision & Goals
1.Trails were identified as a priority in our public engagement
meetings for the City’s Parks, Recreation and Trails System
Master Plan
GOALS:
•Create a Safe, accessible connection from DCTA Rail Trail to the City’s
eastern limits towards Lewisville Lake.
2.Greenbelts & Easements become a focus for limited interrupted
connectivity
GOALS:
•Reveal the corridors natural beauty
•Preserve existing ecology limiting environmental impact
3.Promote connectivity and accessibility
GOALS:
•Design for all users to promote safety, exploration and social benefits
•The main trail path will consist of a minimum of 10 ft. wide concrete
trails with secondary access points such as granite, asphalt, etc.
DOWNTOWN
DENTON
DENTON CITY
LIMITS
TEAM
ASSESSMENTSAFETY
CONNECTIVITY
C
H
A
R
A
C
T
E
R
CHARACTER
78
Examples
of Trail
Corridor
TYPICAL TRAIL
BRIDGES
ROAD CROSSINGS
TRAILHEADS
79
MAYHILLDCTA TRAIL
RAIL TRAIL
PRESERVE AT PECAN
MCKINNEY STLOOP 288WOODROWMORSE
FRED MOORE
PARK
WOODROW
PARK
CARL YOUNG
SR PARK
MORSE
FUTURE
DEVELOPMENT
DENTON COUNTY
COURTHOUSE
TOWNSEND
GREEN
PAULIE
Initial Alignment
80
Public Engagement -Summary
Date Event Location Estimated
Attendance
June-July 2022 Field Assessments with Urban Forester, Engineering
Staff
On-Site Field Assessment 7 staff & 4
Consultant
Aug. 30, 2022 Virtual Community Meeting Zoom 23
Sep. 14, 2022 Preserve at Pecan Creek HOA Preserve at Pecan Creek
Clubhouse
6
Sep. 29, 2022 PARKing Day Downtown Square 250
Sep. 29, 2022 National Night Out Event Industrial St./Wolff’s Park 500
Oct. 3, 2022 Parks, Recreation, and Beautification Board Meeting Civic Center
Oct. 4, 2022 National Night Out Event Joe Skiles Park 250
Oct. 5, 2022 Twilight Tunes Wolff’s Park 125
Oct. 5, 2022 Denton 360 North Branch Library 18
Oct. 7-9, 2022 (3 days)Denton Arts & Jazz Festival Civic Center Park 4,800
Oct. 15, 2022 Dia De Los Muertos MLK Jr. Recreation Center 25
Oct. 20, 2022 Twilight Tunes Wolff’s Park 100
Nov. 17, 2022 State of the City Embassy Suites 25
Dec. 6, 2022 ALH Community Lunch ALH Senior Center 12
Dec. 8, 2022 SED City Community Meeting MLK Jr. Recreation Center 16
June-December 2022 Discuss Denton.com Engagement Online
In-Person Statistics
Total Public Events: 16
Estimated Total
Attendance: 6,150
Online Statistics
Website Visits:236
Subscriptions (Follow
Project):91
Comments/Posts: 481
Engagement Feedback
•Overall, comments about the alignment were positive.
•Most comments are specific to the timeline and related
to the amenities residents want to see featured.
•Unfortunately, these specifics aren’t necessarily known yet, but
will be identified in the future plans for this project. (I.E)
•Construction timelines
•Park furnishing/amenities along trail
82
Final Alignment
83
Estimated Costs
•Overall Trail Cost (2022): $18,816,752.50
•Segments give the City the flexibility for a phased approach.
•Phase 1A: $2,822,105.00
•*Alternative-Phase 1B: $2,240,485.00 (At Grade Crossings)
•Phase 2: $2,240485.00
•Phase 3: $4,445,870.00
•Phase 4: $4,679,155.00
•Phase 5A (Townsend Green): $885,235.00
•*USACE Approval-Phase 5B (Preserve at Pecan Creek Crossing) 2,740,530.00
•Anticipated Annual Maintenance
Cost: $109,712.38
•Further Design Cost: (Shovel
Ready): $2,840,248.13
84
Next Steps
•If approved, Halff Associates will finalize the 30% schematic plan.
•The 30% milestone will provide PARD with documents for grant funding consideration.
•Halff Associates anticipates submitting a preliminary application for a Transportation
Alternative Grant through TXDOT in January 2023. If TXDOT authorizes approval of the
initial application, the main application will be due in June 2023.
•Halff Associates will need three to four months to complete the 30% schematic plan,
which meets the TXDOT grant deadline window.
85
Thank you!
86
±02,0001,000FeetLEGENDPecan Creek Proposed TrailRoadsDenton Pecan Creek TrailStatus UnknownDoes Not ExistExistingFundedPlannedInfrastructureInstitutionalMunicipalPrivateResidential100-Year FloodplainJEFFREY DRLAKEY STKIMBERLY DRWILSON STSWISHER RDE HICKORY STE PRAIRIE STKERLEY STDUTCHESSDRLANE STS WOOD STBUSHEY STNEWTON STANGELBENDDAWNOAKSDRL A K E V IE W BLVDBISHOPPINERD
MORSESTS RUDDELL STSPENCER RDEMICKNNEYS TL EW ISVILLE PADD LINGTRAILCO O PER CREE KTRAIL35E377288LEWISVILLE LEWISVILLE LAKELAKEMINGOTRAILDCATRAILTRAILVILLAGES OF CARMEL PROPERTY TRAILMCKINNEYTRA ILSOUTHLAKESTRAILSTEASLEYTRAIL2499TRAILLILLIANMILLERPKWYBELLAVENLOCUSTSTMILLS RDS TRINITY RDWOODROWLNAUDRALNSHADYOAKSDRCOLORADOBLVDUNICO RNLAKELOOPTREATMENTPLANTRDMAYHILLRDMAYHILLTRAILMAYHILLRD12346891112135710±LEGENDPECAN CREEK TRAILPhase 1Parks0 1000 2000 3000FeetPlanned TrailsExisting Trails100-Year FloodplainFunded TrailsStatus UnknownPhase 2Phase 3Phase 4Phase 5Phase 6Phase 7Phase 8Roads87
88
89
Event #Date Event Location Est. Attendance
1 8/30/2022 Virtual Community Meeting Zoom 23
2 9/14/2022 Preserve at Pecan Creek HOA Preserve at Pecan Creek Clubhouse 6
3 9/29/2022 PARKing Day Downtown Square 250
4 9/29/2022 National Night Out Wolff's Park 500
5 10/3/2022 1st Park Board Presentation Civic Center
6 10/4/2022 National Night Out Joe Skiles Park 250
7 10/5/2022 Denton 360 North Branch Library 18
8 10/5/2022 Twilight Tunes Wolff's Park 125
9 10/7/2022 Arts & Jazz Festival Quakertown Park 800
10 10/8/2022 Arts & Jazz Festival Quakertown Park 2500
11 10/9/2022 Arts & Jazz Festival Quakertown Park 1500
12 10/15/2022 Dia de los Muertos MLK Rec Center 25
13 10/20/2022 Twilight Tunes Wolff's Park 100
13 11/17/2022 State of the City Embassy Suites 25
15 12/6/2022 ALH Lunch Discussion American Legion Hall Sr. Center 12
16 12/8/2022 SED Community Meeting MLK Jr Rec Center 16
TOTAL 6150
Pecan Creek Regional Trail - Engagement Report
90
City staff from the Parks and Recreation Department and consultants will host the virtual
meeting to provide residents an opportunity to review the proposed trail alignment and
provide feedback on the future regional trail.
Proposed Master plan reveal
YOUROpinionMatters
MASTER PLAN
For details on how to participate and register for the virtual community meeting,
visit www.cityofdenton.com/virtualcommunitymeeting.
Join us on Zoom Tuesday, August 30 at 6 p.m.
8/8/2022 • ADA/EOE/ADEA • TDD (800) 735-2989 • www.cityofdenton.com
91
Staff Assessment &
Public Engagement Photos
92
93
January 6, 2023 Report No. 2023-003
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF)
EXECUTIVE SUMMARY:
The City of Denton was allocated $23.29 million in federal aid across two years. The first
payment of $11.645 million was received in June 2021 and the second and final payment of
$11.645 million was received in June 2022. City staff continues to administer programs created
under the first tranche and develop projects approved during the FY 22-23 budget adoption for
the second tranche. The reallocation of remaining funds from completed projects and new
allocations from the second tranche will fund and support areas identified as essential for
continued recovery and meeting the objectives outlined by ARPA – SLFRF, as defined below.
DISCUSSION:
On March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law and established
the Coronavirus State Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Fund also
known as the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program. The
purpose of SLFRF is to provide support to state, territorial, local, and tribal governments in
responding to the economic and public health impacts of COVID-19 and in their efforts to
contain impacts on their communities, residents, and businesses.
The City of Denton was allocated $23.29 million in federal aid across two years. The funding is
delivered in two tranches, or payments, no later than 12 months apart. Half of this funding
($11.645 million) was received by the City in June 2021, and the remaining half became
available in June 2022. In the Final Rule, the Treasury Department encourages recipients to
adapt to new developments that arise during the twelve-month period, including changes in the
public health emergency and negative economic impacts.
Programs funded under the first round of funding were developed based on staff
recommendations, City Council prioritization of funding categories, and citizen input. Approved
projects were included in the Fiscal Year 2021-2022 budget adoption. Highlights include:
• Loop 288 Building – A total of $5 million has been used towards the construction of the
Loop 288 building to provide comprehensive services to individuals and families
experiencing homelessness.
• Behavioral Healthcare Services Grant – Four (4) grants totaling $895,000 were awarded
to healthcare service providers aimed at increasing access to services for City of Denton
residents in at least one of three priority areas: youth mental health services, adult mental
health services and substance use treatment services. The focus is to increase access to
services for underinsured and/or uninsured individuals and families.
• Non-profit Capacity Support – Seven (7) grants totaling $550,000 were awarded to non-
profits aimed at providing support to non-profits whose services and programming were
directly impacted by COVID-19. Focus is on long-term sustainment of operations.
94
January 6, 2023 Report No. 2023-003
• Small Business Rent and Mortgage Relief Grant - Awards to 37 small businesses totaling
$913,700 were made to provide relief to small businesses who demonstrated an economic
loss associated with COVID-19. The focus is on long-term sustainment of operations.
• Street Outreach Expansion – A Caseworker and Paramedic have been added and
dedicated to Street Outreach operations providing direct assistance to individuals
experiencing homelessness. Additionally, a vehicle has been purchased for the Police
Department to be used in responses.
• Facility Modifications – Modifications and improvements to City facilities that promote
public health by mitigating the spread of COVID-19 have been made totaling
approximately $395,500.
• Emergency Management Program Manager – The position within the Fire Department’s
Emergency Management Division has been reinstated with expanded duties related to
public health initiatives.
• Administrative Costs – The City has acquired and implemented a grant management
system that is currently being used to manage the three grant programs created using
SLFRF.
In preparation of the second payment, staff assessed the current phase of the pandemic recovery
to determine new and on-going needs. The following areas were identified as essential for
continued recovery and meeting the objectives outlined by ARPA – SLFRF:
• Temporary Alternative Housing
• Non-profit Capacity Support
• Public Safety Equipment
• Park and Recreation Projects
The reallocation of remaining funds from completed projects, such as the Small Business Relief
Grant program and Public Communication Software and addressed needs like COVID
Vaccination Support will help fund these areas. Additionally, new allocations from the second
tranche will provide support.
An update on ARPA was presented to City Council during budget discussions and projects under
the second tranche were approved with the FY 22-23 budget. All programs and allocated budgets
funded by SLFRF are outlined in Exhibit 1. All costs must be incurred or obligated by December
31, 2024. The period of performance will run until December 31, 2026, at which time all projects
must be completed.
CONCLUSION:
Staff will continue to administer and monitor SLFRF programs with updates provided to City
Council quarterly.
ATTACHMENT(S):
Exhibit 1 SLFRF Projects
95
January 6, 2023 Report No. 2023-003
STAFF CONTACT:
Laura Behrens
Assistant Director of Procurement / Warehouse / Grants
Laura.Behrens@cityofdenton.com
(940) 349-7273
96
January 6, 2023 Report No. 2023-003
Exhibit 1
Exhibit 1 SLFRF Projects
Project Expenditure Category 1st Tranche Reallocation 1st Tranche Revised 2nd Tranche Total Funding
Behavioral Healthcare Services - Grant Program 895,000.00$ -$ 895,000.00$ 895,000.00$
Fire - Vaccine Suppot 550,000.00$ (548,000.00)$ 2,000.00$ 2,000.00$
Personnel costs/PPE/Medical Supplies/Communication 465,000.00$
Fire - Vehilce for Vaccine Support 85,000.00$ 85,000.00$ 85,000.00$ 85,000.00$
Facilities - COVID Update 750,000.00$ (150,000.00)$ 600,000.00$ 600,000.00$
Police - Vehicle for Street Outreach 50,000.00$ (5,050.25)$ 44,949.75$ 44,949.75$
Parks and Recration Projects 400,000.00$ 400,000.00$ 3,000,000.00$ 3,400,000.00$
Community Service - Loop 288 Building 5,000,000.00$ -$ 5,000,000.00$ 5,000,000.00$
Day Center and Overnight Shelter (Operations)1,295,000.00$ 1,295,000.00$
Temp. Alt. Shelter (Hotel Voucher Program)550,000.00$ 345,000.00$ 895,000.00$ 2,500,000.00$ 3,395,000.00$
Non-Profit Capacity Support - Grant Program 550,000.00$ 553,000.00$ 1,103,000.00$ 1,500,000.00$ 2,603,000.00$
Economic Development - Grants Program 2,550,000.00$ (1,086,299.89)$ 1,473,700.11$ 1,473,700.11$
Rent/Mortgage Relief 2,000,000.00$
Arts/Music/Cultural Business 550,000.00$ 10,000.00$
Street Outreach Expansion 250,000.00$ -$ 250,000.00$ 250,000.00$ 500,000.00$
Fire - Street Outreach (Paramedic)160,000.00$
Police - Street Outreach (Clinician/Caseworker)90,000.00$
Fire - Emergency Mgmt 170,000.00$ (75,000.00)$ 95,000.00$ 100,000.00$ 195,000.00$
Personnel Costs (Emergency Mngt. Coordinator) 95,000.00$
Public Communication Software 75,000.00$
Public Saftey Equipment 596,350.14$ 596,350.14$ 3,000,000.00$ 3,596,350.14$
Administrative Costs (Grant Management System)330,000.00$ (125,000.00)$ 205,000.00$ 205,000.00$
Total 11,645,000.00$ (0.00)$ 11,645,000.00$ 11,645,000.00$ 23,290,000.00$
Public Health
Negative Economic Impacts
Revenue Replacement (Government Services)
Administration
97
January 6, 2023 Report No. 2023-004
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Fleet Purchase Under Delegation of Authority
EXECUTIVE SUMMARY:
A trommel unit was purchased by Fleet Services for Beneficial Reuse under the delegation of
authority approved by Ordinance 22-1269. A trommel is the primary piece of equipment used in
the production of compost. The current 2012 model was scheduled and budgeted for replacement
in FY 22-23. The new equipment will allow Beneficial Reuse to ensure continued operations and
meet increased demand for composting services.
BACKGROUND:
In late 2019, the City began experiencing challenges in securing materials and supplies due to
supply chain issues. Conditions worsened and began to affect several operational areas including
Fleet Services. Vehicle lead times grew close to a year under the organization’s normal
acquisition process. At times, vehicles and equipment become available through other avenues
such as dealer inventory, lease-to-own opportunities, and unclaimed allocations from non-
contract Original Equipment Manufacturer (OEM).
Staff requested a Delegation of Authority for Fleet Services allowing the City to move quickly
when opportunities present to procure vehicles or equipment outside the organization’s normal
acquisition process. On June 28, 2022, City Council approved Ordinance 22-1269 providing for
the delegation under the following conditions:
1) City Manager, or their designee, will be allowed to sign contracts or other required
documentation with OEM suppliers to purchase a vehicle for a city utility or public safety
department (which cost that has been approved through the budget process) through the
following means:
a) Fleet Services will review any available procured contracts (i.e. City of Denton contracts,
co-operative contracts, and other City contracts with piggyback options). Fleet Services
will use such a contract if available. Once such contract is located, City Manager, or their
designee, will be able to execute the appropriate documentation to purchase under the
contract.
b) In the event there is not a procured contract that can be used for the purchase, and the
purchase is required to protect the health and safety of City of Denton residents, Fleet
Services will work with the relevant utility or public safety department to prepare a
declaration of emergency that will detail why the purchase had to go outside of the normal
process and how health and safety are at issue to be reviewed and approved by Purchasing
and Legal.
c) In the event there is not a procured contract th at can be used for the purchase, and the
purchase is required to protect the health and safety of City of Denton residents, Fleet
98
January 6, 2023 Report No. 2023-004
Services will work with the relevant utility or public safety department to prepare a
declaration of emergency that will detail why the purchase had to go outside of the normal
process and how health and safety are at issue to be reviewed and approved by Purchasing
and Legal.
d) Fleet Services will provide a report to City Council in the Friday Report, or other appropriate
method, regarding any vehicles purchased with this authority, the cost, any markup or
discounts received, and a running total of each department’s vehicle budget as the funds are
used.
2) This delegation of authority is time limited to the earlier of three years or when market conditions
return to normal.
DISCUSSION:
Beneficial Reuse uses a trommel unit to separate composting materials in preparing it for
grinding. There are currently two units, however, one unit is considerable smaller than the other
and cannot process the volume of material being handled on its own.
The larger trommel is a 2012 model and was scheduled for replacement in FY 22-23 with an
approved budget of $800,000. The 2012 trommel has 15 points on the 15-point replacement scale
and has had three engine replacements with other repairs totaling $263,912. The equipment is
functional but in need of further repair. Current lead time for a new trommel is 8 – 12 months.
A 2022 model trommel was being tested by Beneficial Reuse. The unit was available for
immediate purchase through Buy Board Cooperative Purchasing Network and priced at
$598,471. The purchase meets the conditions of the delegation. Additionally, Chapter 271.102 of
the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization in lieu of
competitive bidding as the agreements have already been bid by the sponsoring entity or agency.
Historically, February is a busy season for Beneficial Reuse. The Department and Fleet sought
immediate replacement of the unit to meet operational demands for composting services. The
new equipment was operational on 12/29/2022.
EXHIBITS
Exhibit 1 Sales Quote
STAFF CONTACT:
Dustin Rolfe
Fleet Superintendent
Dustin.Rolfe@cityofdenton.com
(940) 349-8438
99
P.O BOX 658 - LA GRANGE, TEXAS 78945 - OFFICE 979-968-6428 - FAX 979-968-6693
December 21, 2022
City of Denton
Attn: Mark A. Bartek, (Email: Mark.Bartek@cityofdenton.com), and
Rusty Willard, (Email: Rusty.Willard@cityofdenton.com)
On behalf of Powerscreen Texas, Inc., I would like to thank you for the opportunity to
quote the following trommel screener for your purchase consideration utilizing the
Buyboard Contract ID: 685-22. Pricing is as follows:
One New 2022 Phoenix 3300 Ecotec Trommel $461,140.00
(ID: 79083, CAT C4.4 Engine, 173 HP, 3/8” screens fitted)
Non-Published Option:
Engine: Extended Warranty offer by CAT,
5 years Duration, 5000 hours Usage, 0 ded
Aftertreatment DPF, SCR and Platinum ESC $ 8,216.00
Non-Published Option:
Service/Maintenance, 10 services, 2 maintenance checkups,
Based on 3000 hours, up to 3 years: $ 19,051.00
(Includes filters, fluids, travel & labor)
Transport: On site
One New 2022 MGL 836X Wheel Conveyor $ 95,000.00
ID: 836X252, Cummins 74 HP, 2 year-2000 hour
Non-Published Option:
Engine: Extended Warranty offer by CUMMINS,
5 years Duration, 5000 hours Usage, $100 ded,
TF3, (no after treatment needed) $ 714.00
Conveyor Features:
Hydraulic Cooling pkg
Extended feed boot
Hydraulic lift and assist radial pkg
Non-Published Option:
Service/Maintenance, 10 services, 2 maintenance checkups,
Based on 3000 hours, up to 3 years $ 14,350.00
(Includes filters, fluids, travel & labor)
Transport: Delivered to Texas site with straight purchase
Total due as described above…………………………………………..$598,471.00
100
P.O BOX 658 - LA GRANGE, TEXAS 78945 - OFFICE 979-968-6428 - FAX 979-968-6693
Sale prices are subject to Texas/County Sales Tax (6.75%), and Texas Diesel Fuel Surcharge
(1.5%), unless Sales tax exempt and certification as such is provided for our file prior to
delivery and invoicing. If you are exempt from Sales Tax, you are automatically exempted
from the Diesel Surcharge.
Please review the information provided above and general spec included. Pricing is valid for
15 days; however equipment is subject to availability. Call me to discuss further.
Thank you for the opportunity as your business will be greatly appreciated.
Best regards,
Barry O’Reilly
Vice President of Sales & Marketing
Cell: (512) 677-2436
E: barryor@powerscreentx.com
101
Friday Report - Council RequestsSummary of RequestCouncil MemberRequestorDate Received Staff AssignedDepartmentCommentsActionStatus1Inquiry on heavily canopied parcel near Spencer. Mayor Pro Tem Beck12/21/22Antonio Puente, MackReinwandDME LegalInformation will be included inJan. 6 Friday ReportIn Progress2Request to add soccer goals to propertyCouncil Member Byrd01/05/23Gary PackanParksRequest was shared with DISD,as property is at a school.Complete3Inquiry on orientation and ingress/egress of RineyElementaryMayor Hudspeth01/05/23Becky DivineyCapital Projects/Engineering Information will be included inJan. 6 Friday ReportComplete4Inquiry on current removal, research, and SOPs forPrivet clearingMayor Pro Tem Beck01/05/23Gary Packan, Michael Gange Environmental Services Parks Information will be included inJan. 6 Friday ReportComplete5Inquiry on Hotel Voucher Program Extension Mayor Pro Tem Beck MayorHudspeth01/05/23Danielle ShawCommunity ServicesInformation will be included inJan. 6 Friday ReportComplete6Request to coordinate with resident on QuakertowntourCouncil Member Byrd01/04/23Gary PackanParksInformation shared withappropriate staff for follow up.Complete7Inquiry on redirect and map of TxDOT roads inEngage DentonMayor Pro Tem Beck01/03/23Jennifer RaineyCMOInformation will be included inJan. 6 Friday ReportComplete8Request for replacement of trees and additionalpatrol due to increased speeds on TeasleyCouncil Member McGee 12/30/22Becky Diviney, DougShoemakerCapital Projects/EngineeringPoliceInformation will be included in afuture Friday ReportComplete9Request removal of a construction sign from a yard Council Member Davis MayorHudspeth12/28/22Trevor CrainCapital Projects/Engineering Information will be included in afuture Friday ReportComplete10Request to address encampments/fires in woodedarea near Balboa CtCouncil Member McGee 12/25/22Danielle ShawCommunity ServicesHOT team dispatched to assistin area and resident contacted.Complete11Request to share information regarding grant fordigital archivingCouncil Member Byrd12/23/22Gary Packan, Omar Siddiqi ParksInformation shared withappropriate staff for follow up.Complete12Inquiry on signage directing community membersfrom MKOC to new Loop 288 building.Mayor Pro Tem Beck12/22/22Danielle ShawCommunity ServicesStaff ensured signage at MKOCwas visible and addedadditional signage.Complete13Inquiry on Mingo/Ruddell upgrades in relation to theclosing of Bell St.Council Member Byrd12/21/22Becky DivineyCapital Projects/Engineering Information will be included inJan. 6 Friday ReportComplete14Two-minute pitch for a work session to get anupdate on homelessness efforts after opening thenew shelter, with a focus on safety and thedowntown area.Council Member Davis 12/09/22Danielle Shaw, Frank Dixon Community ServicesScheduled for the Jan. 10Council meeting.Scheduled15Page 1 of 1Exported on January 6, 2023 2:03:07 PM CST102
FY 22/23 Council Requests
Number of Pending Requests by Council Member Council
Requests
8
Number of Requests Per Quarter Total Requests Made by Council Member
Please Note: the total number of requests per council member or department may
not match, as several council members and/ or departments may be associated
with a single request.
Requests by Department
103
Meeting Calendar
City of Denton City Hall
215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
Criteria : Begin Date: 1/1/2023, End Date: 3/31/2023
Date Time Meeting LocationMeeting Body
January 2023
1/4/2023 2:00 PM City Council Council Work Session Room
&
Council Chambers
1/5/2023 8:00 AM Agenda Committee City Hall Conference Room
1/5/2023 8:30 AM Economic Development Partnership
Board
Development Service Center
Training Rooms
1/9/2023 9:00 AM Public Utilities Board City Council Chamber
1/9/2023 10:00 AM Development Code Review Committee Development Service Center
1/9/2023 5:30 PM Library Board Conference Room at the South
Branch Library, 3228 Teasley Ln.,
Denton, Texas
1/9/2023 6:00 PM Board of Ethics Council Work Session Room
1/9/2023 6:00 PM Parks, Recreation and Beautification
Board
Civic Center Community Room
1/10/2023 2:00 PM City Council Council Work Session Room
&
Council Chambers
1/11/2023 11:00 AM Economic Development Partnership
Board
Development Service Center
Training Rooms
1/11/2023 3:00 PM Airport Advisory Board Airport Terminal Meeting Room
1/11/2023 5:00 PM Planning and Zoning Commission Council Work Session Room
&
Council Chambers
1/12/2023 3:00 PM Health & Building Standards
Commission
Development Service Center
Training Rooms 1 and 2
401 N. Elm Street, Denton
1/13/2023 12:00 PM Community Services Advisory
Committee
Development Service Center (401
N. Elm Street, Denton, Texas)
1/19/2023 3:00 PM Committee on Persons with Disabilities Development Service Center
1/23/2023 9:00 AM Public Utilities Board Council Work Session Room
1/23/2023 5:30 PM Historic Landmark Commission Development Service Center
1/23/2023 5:30 PM Traffic Safety Commission Development Service Center
Page 1City of Denton Printed on 1/6/2023
104
Date Time Meeting LocationMeeting Body
Meeting Calendar continued...
1/24/2023 2:00 PM City Council Council Work Session Room
&
Council Chambers
1/25/2023 10:00 AM Mobility Committee Council Work Session Room
1/25/2023 12:00 PM Downtown Denton Tax Increment
Financing Zone No. 1 Board
Development Service Center
Training Rooms
1/25/2023 1:00 PM Civil Service Commission City Hall East
Human Resources Training Room
1/25/2023 5:00 PM Planning and Zoning Commission Council Work Session Room
&
Council Chambers
1/27/2023 1:00 PM Sustainability Framework Advisory
Committee
Council Work Session Room
1/30/2023 5:30 PM Zoning Board of Adjustment Development Service Center
February 2023
2/2/2023 8:00 AM Agenda Committee City Hall Conference Room
2/2/2023 8:30 AM Economic Development Partnership
Board
Development Service Center
Training Rooms
2/2/2023 4:00 PM Public Art Committee Civic Center Community Room
2/6/2023 6:00 PM Parks, Recreation and Beautification
Board
Civic Center Community Room
2/7/2023 2:00 PM City Council Council Work Session Room
&
Council Chambers
2/8/2023 11:00 AM Economic Development Partnership
Board
Development Service Center
Training Rooms
2/8/2023 3:00 PM Airport Advisory Board Airport Terminal Meeting Room
2/9/2023 3:00 PM Health & Building Standards
Commission
Development Service Center
2/10/2023 12:00 PM Community Services Advisory
Committee
Development Service Center (401
N. Elm Street, Denton, Texas)
2/13/2023 9:00 AM Public Utilities Board Council Work Session Room
2/13/2023 5:30 PM Historic Landmark Commission Council Work Session Room
2/15/2023 5:00 PM Planning and Zoning Commission Council Work Session Room
&
Council Chambers
2/21/2023 2:00 PM City Council Council Work Session Room
&
Council Chambers
2/24/2023 1:00 PM Sustainability Framework Advisory
Committee
Council Work Session Room
2/27/2023 9:00 AM Public Utilities Board Council Work Session Room
Page 2City of Denton Printed on 1/6/2023
105
Date Time Meeting LocationMeeting Body
Meeting Calendar continued...
2/27/2023 5:30 PM Zoning Board of Adjustment Development Service Center
March 2023
3/1/2023 5:00 PM Planning and Zoning Commission Council Work Session Room
&
Council Chambers
3/2/2023 8:00 AM Agenda Committee City Hall Conference Room
3/2/2023 8:30 AM Economic Development Partnership
Board
Development Service Center
Training Rooms
3/6/2023 5:30 PM Historic Landmark Commission Development Service Center
3/6/2023 6:00 PM Parks, Recreation and Beautification
Board
Civic Center Community Room
3/7/2023 2:00 PM City Council Council Work Session Room
&
Council Chambers
3/8/2023 11:00 AM Economic Development Partnership
Board
Development Service Center
Training Rooms
3/8/2023 3:00 PM Airport Advisory Board Airport Terminal Meeting Room
3/9/2023 3:00 PM Health & Building Standards
Commission
Development Service Center
Training Rooms 1 and 2
401 N. Elm Street, Denton
3/13/2023 9:00 AM Public Utilities Board Council Work Session Room
3/15/2023 5:00 PM Planning and Zoning Commission Council Work Session Room
&
Council Chambers
3/21/2023 2:00 PM City Council Council Work Session Room
&
Council Chambers
3/22/2023 12:00 PM Downtown Denton Tax Increment
Financing Zone No. 1 Board
Development Service Center
Training Rooms
3/24/2023 1:00 PM Sustainability Framework Advisory
Committee
Council Work Session Room
3/27/2023 5:30 PM Zoning Board of Adjustment Development Service Center
3/29/2023 5:00 PM Planning and Zoning Commission Council Work Session Room
&
Council Chambers
Page 3City of Denton Printed on 1/6/2023
106
Meeting Date Item Legistar ID Departments Involved Type Estimated Time
A. TxDOT Roads & Amendment to Mobility Plan (Roundabout @ Eagle, Bell,
Dallas, & Locust)22-2519 Engineering Council Request
Davis (09/27/2022)0:30
B. Audit Project 029 - Police Body-Worn Camera Usage 22-2212 Internal Audit City Business 0:30
C. FY 22-23 Sustainability Fund Work Plan 22-2185 Environmental & Sustainability City Business 0:30
D. Qualified Hotel Legislation 22-2383 Economic Development City Business 0:45
E. Two-Minute Pitch: Davis 22-2266 City Manager's Office Council Request 0:30
F. Denton County Transit Authority Update 21-2807 City Manager's Office City Business 0:30
Closed Meeting Item(s): TBD Legal (if any)City Business
Total Est. Time: 3:15
January 17, 2022
A. Audit of Solid Waste Operations: Phase 2 22-2442 Internal Audit City Business 0:15
B. Roadway Impact Fee Follow-up 22-2568 Engineering City Business 0:45
C. Roadway Funding Strategies 22-741 Finance City Business 1:00
D. 2023 Bond Election 22-2503 Finance City Business 1:00
E. Polling Locations - May 6, 2023 General Election 23-087 City Secretary's Office City Business 0:30
F. Two-Minute Pitch: 22-2267 City Manager's Office Council Request 0:30
Closed Meeting Item(s): TBD Legal (if any)City Business
Total Est. Time: 4:00
A. FY 2022-23 Financial Update 22-2381 Finance City Business 1:00
B. DME Budget & Rates 22-2389 Finance City Business 1:00
C. Park Fees 22-2390 Finance City Business 0:30
D. Discussion of DCTA Policy Priorities 23-093 City Manager's Office City Business 0:30
E. Ethics Ordinance Section 2-272C Follow-up 23-002 Internal Audit City Business 0:30
F. Two-Minute Pitch: TBD City Manager's Office Council Request 0:30
Closed Meeting Item(s): TBD Legal (if any)City Business
Total Est. Time: 4:00
A. Audit Project 031 - Recreation Facility Operations 22-2443 Internal Audit City Business TBD
B. Water, Wastewater Impact Fee Study 22-1930 Finance City Business 0:30
C. Downtown Denton Ambassador Program 22-2415 Community Development City Business TBD
D. Transitional Housing Request For Proposal (RFP)22-2595 Community Development City Business 0:45
E. City Manager Update on Proposition B Implementation 23-089 City Manager's Office City Business 0:45
F. Two-Minute Pitch: TBD City Manager's Office Council Request 0:30
Closed Meeting Item(s): TBD Legal (if any)City Business
Total Est. Time: 2:30
A. Audit Project 019 - Municipal Court Payments Follow-Up 23-148 Internal Audit City Business 0:30
B. Emergency Medical Service (EMS) Fees 22-2263 Finance City Business 1:00
C. Solicitation/Panhandling Policy 22-1281 Police; Community Services Council Request: Hudspeth
(6/07/2022)0:45
D. FY 2021-22 Annual Comprehensive Financial Report and Annual Audit 23-135 Finance City Business 0:30
E. Two-Minute Pitch: TBD City Manager's Office Council Request 0:30
Closed Meeting Item(s):TBD Legal (if any)City Business
Total Est. Time: 3:15
A. Packet of Proposed Amendments to the Ethics Ordinance 23-147 Internal Audit City Business 1:30
B. Allocation of Excess Sales Tax TBD City Manager's Office Council Request: Hudspeth
(12/06/2022)TBD
C. Two-Minute Pitch: TBD City Manager's Office Council Request 0:30
Closed Meeting Item(s): TBD Legal (if any)City Business
Total Est. Time: 2:00
A. Pending TBD City Manager's Office City Business TBD
B. Pending TBD City Manager's Office City Business TBD
C. Pending TBD City Manager's Office City Business TBD
Closed Meeting Item(s): TBD Legal (if any)City Business
Total Est. Time: 0:00
A. Audit Project 022 - Building Permits Follow-Up 23-149 Internal Audit City Business 0:30
B. Two-Minute Pitch: TBD City Manager's Office Council Request 0:30
Closed Meeting Item(s): TBD Legal (if any)City Business
Total Est. Time: 1:00
A. Audit Project 032 - Fleet Operations: Fuel Management 23-151 Internal Audit City Business 0:30
B. Two-Minute Pitch: TBD City Manager's Office Council Request 0:30
Closed Meeting Item(s): TBD Legal (if any)City Business
Total Est. Time: 1:00
A. Audit Project 016 – COVID-19 Response: Pandemic Preparedness 22-150 Internal Audit City Business 0:30
B. Two-Minute Pitch: TBD City Manager's Office Council Request 0:30
Closed Meeting Item(s): TBD Legal (if any)City Business
Total Est. Time: 1:00
A. GreenSense Update 22-1847 DME City Business 0:45
B. Two-Minute Pitch: TBD City Manager's Office Council Request 0:30
Closed Meeting Item(s): TBD Legal (if any)City Business
Total Est. Time: 1:15
A. Two-Minute Pitch: TBD City Manager's Office Council Request 0:30
Closed Meeting Item(s): TBD Legal (if any)City Business
Total Est. Time: 0:30
June 20, 2022
January 10, 2023
Work Session (@2:00 p.m.)
Special Called Meeting (@6:30 p.m.)
[Continuous Meeting]
NO MEETING - Day after Juneteenth Holiday (June 19)
June 6, 2023
Work Session (@2:00 p.m.)
Regular Meeting (@6:30 p.m.)
Other Major Items for Meeting:
NO MEETING - Day after MLK Day Holiday (January 16); U.S. Conference of Mayors (January 18-20)
April 18 , 2023
Work Session (@2:00 p.m.)
Regular Meeting (@6:30 p.m.)
Other Major Items for Meeting:
May 2 , 2023
Work Session (@2:00 p.m.)
Regular Meeting (@6:30 p.m.)
Other Major Items for Meeting:
February 7 , 2023
Work Session (@2:00 p.m.)
Regular Meeting (@6:30 p.m.)
Other Major Items for Meeting:
January 24, 2023
Work Session (@2:00 p.m.)
Special Called Meeting (@6:30 p.m.)
[Continuous Meeting]
Other Major Items for Meeting:
Other Major Items for Meeting:
February 21 , 2023
Work Session (@2:00 p.m.)
Regular Meeting (@6:30 p.m.)
Other Major Items for Meeting: Order General Election for May 6, 2023 (Districts 1-4)
May 16 , 2023
Work Session (@2:00 p.m.)
Regular Meeting (@6:30 p.m.)
Other Major Items for Meeting:
March 7 , 2023
Work Session (@2:00 p.m.)
Regular Meeting (@6:30 p.m.)
Other Major Items for Meeting: Public Hearing and Approval of Roadway Impact Fee Study
March 21 , 2023
Work Session (@2:00 p.m.)
Regular Meeting (@6:30 p.m.)
*NO additional work sessions may be
scheduled without CM approval
Other Major Items for Meeting: Public Hearing and Approval of Roadway Impact Fees
April 4 , 2023
Work Session (@2:00 p.m.)
Regular Meeting (@6:30 p.m.)
Other Major Items for Meeting:
April 4, 2023
Special Called Joint Meeting with Denton ISD
(@ 11:30 a.m.)
At the Development Service Center
Tentative Work Session Topics and Meeting Information
Updated: January 6, 2023
*This is for planning purposes only. Dates are subject to change.107
Meeting Date Item Legistar ID Departments Involved Type Estimated Time
June 24, 2023
City Council Retreat (@9:00 a.m.)City Council Retreat TBD City Manager's Office City Business 8:00
A. Two-Minute Pitch: TBD City Manager's Office Council Request 0:30
Closed Meeting Item(s): TBD Legal (if any)City Business
Total Est. Time: 0:30
Item Legistar ID Departments Type Estimated Work
Session Date
City Council Communication and Group Effectiveness 22-2182 City Manager's Office Council Priority 0:30
Item Dates Departments Type Estimated Work
Item Date Approved Department Estimated Hours to Complete Requestor
RFP for a Downton Parking Survey 10-18-2022 City Manager's Office Development Services CM Davis
June 27, 2023
Work Session (@2:00 p.m.)
Special Called Meeting (@6:30 p.m.)
[Continuous Meeting]
Other Major Items for Meeting:
Approved Council Pitches to be Scheduled
Work Session Items to be Determined
Council Priorities and Significant Work Plan Items
to be Scheduled
*This is for planning purposes only. Dates are subject to change.108
1 Street Closure Report: Upcoming ClosuresSCR Jan 9th - 15thStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact1Dixon LnComer StCope St01/23/23 02/10/23 Sidewalk RepairStreetsRoy San Miguel2Gardenview StBrooke StEvers Pkwy01/16/23 01/27/23 Mill & OverlayStreetsJeff Jones3Hickory St W (221)Piner StCeder St01/16/23 02/16/23 Sidewalk RepairStreetsRoy San Miguel4Kingfisher Ln (325)Meadowlark LnOriole Ln01/30/23 02/17/23 Valley Gutter RepairStreetsRoy San Miguel5Peach StLocust StBell Ave02/14/23 03/01/23 Mill & OverlayStreetsJeff Jones Exported on January 6, 2023 11:00:35 AM CST109
2 Street Closure Report: Current ClosuresStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact1Allen StMill StWye St12/12/22 03/17/23 Utility replacement and roadwayreconstructionEngineeringSeth Garcia2Atlas DrHercules LnRedstone Rd10/17/22 02/10/23 ReconstructStreetsJeremy Wilks3Augusta DrColonial DrAugusta Dr (2900)07/11/22 04/03/23 Utility installations andpavement replacement.EngineeringScott Fettig4Boxwood DrPlumbago DrDaisy Dr01/03/23 02/24/23 Street Panel and SidewalkRepairStreetsRoy San Miguel5Bradshaw StHickory StMcKinney St03/21/22 03/01/23 Utility installations andpavement replacement.EngineeringScott Fettig6Brook Hollow DrGreenway DrCarriage Hill10/07/22 04/03/23 Utility installations andpavement replacement.EngineeringScott Fettig7Carroll DrOak StMckinney St12/09/22 02/10/23 Wastewater Collections will beinstalling a new sewer mainline.WastewaterTiffany Sherrane8Clover LnRobinwood LnGlenwood Ln12/09/22 04/05/23 Water Distribution will beinstalling a new main line andservices.WaterTiffany Sherrane9Colonial DrThunderbird DrSouth Dead End07/11/22 04/03/23 Utility installations andpavement replacement.EngineeringScott Fettig10Cook StRobertson StWye St10/24/22 02/03/23 Utility installation and roadwayreconstructionEngineeringSeth Garcia11Crawford StHickory StMcKinney St03/21/22 03/01/23 Utility installations andpavement replacement.EngineeringScott Fettig12Fulton StBroadway StPanhandle St12/05/22 01/27/23 Street ReconstructionEngineeringDustin Draper13Fulton StUniversity DrWestway St01/09/23 01/27/23 Sidewalk RepairStreetsRoy San Miguel14Fulton StCordell StCrescent St12/27/22 02/17/23 Street ReconstructionEngineeringDustin Draper15Gober StBroadway StPanhandle St01/02/23 02/24/23 Mill and OverlayStreetsJeff Jones16Greenway DrThunderbird DrSouth Dead End07/11/22 04/03/23 Utility installations andpavement replacement.EngineeringScott Fettig17Greenway DrThunderbird DrWindsor Farms Dr10/07/22 04/03/23 Utility installations andpavement replacement.EngineeringScott Fettig18Hettie StPaisley StMcKinney St03/21/22 03/01/23 Utility installations andpavement replacement.EngineeringScott Fettig19Hickory StExposition StRuddell St05/02/22 03/01/23 Utility installations andpavement replacement.EngineeringScott Fettig20Jim Christal RdWestern BlvdMasch Branch Rd04/18/22 01/30/23 Exeter PH2: Paving Jim Christal Private Development PublicWorks InspectionsKirk Winter21Lakewood DrGreenway DrCarriage Hill10/07/22 04/03/23 Utility installations andpavement replacement.EngineeringScott Fettig22Masch Branch RdLovers LnHampton Rd06/24/22 02/28/23 Bridge collapse at 3288 N.Masch Branch RdDrainageGabriel Rodriguez23McCormick StEagle DrFannin St12/27/22 02/17/23 Street ReconstructionEngineeringDustin Draper24McKinney StGrissom RdFork St12/19/22 01/20/23 Relocating inlet, installing driveapproach.Public Works Inspections Armando Beltran25McKinney StCrawford RdAudra Ln05/19/22 03/01/23 Utility installations andpavement replacement.EngineeringScott Fettig26Mistywood LnRobinwood LnSherwood Ln12/09/22 04/05/23 Water Distribution will beinstalling a new main line andservices.WaterTiffany Sherrane27North Texas BlvdI-35WOak St12/13/21 01/31/23 Utility installations andpavement replacement. Therewill be multiple phases ofclosures. Will not be all at onetime.EngineeringScott Fettig Exported on January 6, 2023 11:00:45 AM CST110
Street/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact28North Texas BlvdOak StHickory St06/10/22 01/31/23 Utility installations andpavement replacement.EngineeringScott Fettig29Oak StMiller StNorth Texas Blvd09/30/22 01/31/23 Utility installations andpavement replacement.EngineeringScott Fettig30Oak StCrawford StWood St04/04/22 03/01/23 Utility installations andpavement replacement.EngineeringScott Fettig31Park Access Rd (Off Bonnie Brae) Windsor DrRiney Rd12/15/22 07/31/23 Urbana Bonnie Brae Project:Water, Sewer, Storm, Paving.Private Development PublicWorks InspectionsJeremiah Tillman-David32Robertson StBell AveMorse St08/15/22 01/27/23 Utility installations andpavement replacement.EngineeringSeth Garcia33Robinwood LnKayewood DrEmerson Ln12/09/22 04/05/23 Water Distribution will beinstalling a new main line andservices.WaterTiffany Sherrane34Serenity WayMontecito DrGlen Falls Ln01/03/23 02/03/23 Street Panel and SidewalkrepairStreetsRoy San Miguel35Stella StNorth Texas BlvdBonnie Brae St10/29/21 01/31/23 Utility installations andpavement replacement.EngineeringScott Fettig36Thistle HillCheek StCul V Sac01/03/23 01/27/23 Sidewalk RepairStreetsRoy San Miguel37Uland StRose StRailroad Ave04/25/22 03/01/23 Utility installations andpavement replacement.EngineeringScott Fettig38Wayne StBoyd StMonzingo Rd11/14/22 01/20/23 Street ReconstructionEngineeringDustin Draper39Wood StMcKinney StHickory St04/11/22 03/01/23 Utility installations andpavement replacement.EngineeringScott Fettig40Woodrow LnMorse StMcKinney St12/08/22 01/20/23 Water tie in, Right turn lane andapproach construction.Public Works Inspections Armando Beltran41Wye StCrosstimbers StMill St12/05/22 02/24/23 Water/wastewater replacementand full street reconstructionEngineeringSeth Garcia Exported on January 6, 2023 11:00:45 AM CST111
3 Street Closure Report: Completed ClosuresStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact1Ave AGreenlee StAve A10/25/22 12/23/22 Street ReconstructionEngineeringDustin Draper2Ave BUnderwood StMargie St10/05/22 12/16/22 Street ReconstructionEngineeringDustin Draper3Ave HPrairie StLouise St09/05/22 12/16/22 Street ReconstructionEngineeringDustin Draper4Camino RealEdwards RdPockus Page10/31/22 12/15/22 Street Panel RepairStreetsRoy San Miguel5Clear River LnMontecito DrRambling Brook Trl10/24/22 01/05/23 Sidewalk RepairStreetsRoy San Miguel6Crescent StFulton StAlice St09/27/22 12/23/22 Street ReconstructionEngineeringDustin Draper7Fulton StGrace Temple AveCongress St10/04/22 12/23/22 Street ReconstructionEngineeringDustin Draper8Fulton StOak StGrace Temple Ave09/07/22 12/23/22 Street ReconstructionEngineeringDustin Draper9Gardenview StBrooks StEvers Pkwy12/04/22 12/17/22 Mill & OverlayStreetsJeremy Wilks10Long RdStuart RdSherman Dr12/05/22 12/07/22 Installing sanitary sewerimprovementsPrivate DevelopmentTucker Eller11North Texas BlvdI35E NB Service RdHighland Park12/05/22 01/06/23 Contractor will be performingasphalt demo of the existingroadway, earthwork and sub-grade work for base course ofnew widened roadway. Closureextended due to weather.EngineeringRobin Davis12Parkside DrWindsor DrBowling Green St05/31/22 12/16/22 Utility installations andpavement replacement.EngineeringScott Fettig13Peach StLocust StFowler Dr07/18/22 12/22/22 Upgrading 15'' Storm pipe to18''DrainageGabriel Rodriguez14Western BlvdUniversity Dr (380)Airport Rd09/19/22 12/16/22 Western Blvd Paving DecalLanesPrivate Development PublicWorks InspectionsJeremiah Tillman-David Exported on January 6, 2023 11:00:53 AM CST112