HomeMy WebLinkAbout110317 Friday Staff Report
City Manager’s Office
215 E. McKinney St., Denton, TX 76201 (940) 349-8307
OUR CORE VALUES
Integrity Fiscal Responsibility Transparency Outstanding Customer Service
MEMORANDUM
DATE: November 3, 2017
TO: The Honorable Mayor Watts and Council Members
FROM: Todd Hileman, City Manager
SUBJECT: Friday Staff Report
I. Council Schedule
A. Meetings
1. Canceled - City Council Luncheon Meeting, Monday, November 6, 2017.
2. Committee on the Environment Meeting on Monday, November 6, 2017 at 9:00
a.m. in the City Council Work Session Room.
3. Traffic Safety Commission Meeting on, Monday, November 6, 2017 at 5:30
p.m. in the City Council Work Session Room.
4. Work Session of the City Council on Tuesday, November 7, 2017 at 2:00 p.m.
in the City Council Work Session Room followed by a Regular Meeting in the
Council Chambers at 6:30 p.m.
5. Economic Development Partnership Board on Wednesday, November 8, 2017
at 11:00 a.m. in the City Council Work Session Room.
6. No Agenda Committee Meeting on Wednesday, November 8, 2017.
7. Work Session of the Planning and Zoning Commission on Wednesday,
November 8, 2017 at 5:00 p.m. in the City Council Work Session Room,
followed by a Regular Meeting at 6:30 p.m. in the City Council Chambers.
B. Upcoming Events
1. NLC City Summit, November 15-18, 2017 in Charlotte, NC
II. General Information & Status Updates
A. 2018 City Council Meeting Schedule – Please see attached a copy of the 2018
City Council Calendar with City Council meeting dates, conferences, and events.
Staff contact: Jennifer Walters
B. Retirement Announcement – Director of Parks and Recreation Emerson Vorel has
announced that he will be retiring at the end of February 2018. More information
will be forthcoming regarding a reception for Emerson and a recruitment process
for his replacement. Staff plans to use the firm of Ralph Andersen & Associates to
coordinate the search for next Director of Parks and Recreation and will be
working to finalize a recruitment brochure and process in the coming weeks. Staff
contact: Bryan Langley
C. City Hall Trellis – The trellis on the north side of the courtyard is being replaced,
and the work is expected to be completed by November 20. This project will not
change the look of the trellis, but it will maintain the safety of the courtyard for
employees and residents. Be advised that two of the courtyard entrances will be
inaccessible while the work is being performed. Staff contact: Mark Nelson
D. Cedar Street Parking Lot Reconstruction – On November 14, the City of Denton
is scheduled to begin a full reconstruction of the “Cedar Street Parking Lot”
(bordered by Cedar, McKinney, and Bolivar St.). Weather conditions and
scheduling permitting, the scheduled completion date will be April 29, 2018.
Once complete, the parking lot will be improved with 86 parking spaces including
four additional handicap spaces. Updates will also include benches, new security
lighting, enhanced landscaping, wayfinding signage, and brick banding of the
sidewalk, similar to what is currently on Cedar St.
The parking lot will be closed during construction. Staff does not anticipate
lengthy lane closures associated with this project. Dumpsters will be temporarily
relocated to the east side of Cedar St. behind City Hall West.
Area residents and businesses have been notified of the project by email, and were
sent a letter and an additional email today. Staff contact: Mark Nelson
E. DCTA Bus Fares – Mark Nelson, Transportation Director, has been in
communication with Denton County Transportation Authority management to
seek what opportunities may be available to address the question from the October
24, 2017 City Council meeting regarding fare reduction or financial assistance for
low income individuals who wish to access the public transportation system. Staff
has targeted the November 14 Mobility Committee to present information and
discussion options. Staff contact: Mark Nelson
F. LEEP Program Updates – At the July 18, 2017 City Council work session, the
City’s 2017 Leadership Excellence and Enhancement Program (LEEP)
participants recommended two programs: Document Denton and a Volunteer
Impact Program (VIP). Below are updates on both programs:
Document Denton – The Library has taken over management of the
Document Denton program. The City has received two grants from the
UNT Portal to Texas History for $1,000 each. The first grant covered the
digitization of 188 items and this year’s funding is planned to cover the
digitization of 320 items in April including old photographs, documents,
and city newsletters. Items were collected by the LEEP group and
combined with some that the Library had already collected. The Library
has begun rearranging space in the Emily Fowler Library to store a portion
of what was collected and continues to look for a permanent home for the
collection. Once additional space is identified the Library will begin a
marketing campaign to acquire additional items to add to the collection and
continue to apply for funding to digitize additional items. The Denton
Municipal Collection can be viewed at
https://texashistory.unt.edu/explore/collections/CDMC/.
Volunteer Impact Program – The Human Resources department now
manages the Volunteer Impact Program (VIP). The program was launched
on October 1 and there has been two employees who have or are scheduled
to serve a local non-profit through the VIP. There are currently six non-
profit organizations that have been approved and more are continually
being added as employees submit applications and organizations reach out
to the City directly. The program was marketed internally through the
employee open enrollment meetings and was also featured in the
November issue of the City’s internal newsletter the City Limits. Staff is
collecting data on the program and will continue to give updates on how
employees are helping the community through the VIP. If a non-profit
organization wishes to participate in the program they can contact Tiffani
James at 940-349-7882 or Tiffani.James@cityofdenton.com. Staff contact:
Tiffani James
G. DPL2Go Outreach Service Brings the Library to Everyone – The Denton Public
Library’s DPL2Go outreach service brought the Library to 3,028 people at 22
DPL2Go outreach visits last month. Library staff members visited economically
disadvantaged multi-family housing, senior centers, schools, and genealogy
workshops and participated in community events and festivals. DPL2Go outreach
services reinforce the Library’s commitment to serving everyone in the Denton
community. At DPL2Go events, the library shares information about library
services and resources, conducts interactive educational programs or performs
dynamic literacy based programs for children. DPL2Go visits are customized to
suit the venue, audience, and type of event.
When asked to sum up their DPL2Go experiences in October, staff shared the
following:
Kerol Harrod, Youth Services Library, presented at multiple DISD
elementary school events in October. He said, “I love sharing my passion for
the library with young people in the community and then seeing them come
into the library. The moment they say ‘Hey, I saw you at my school!’ makes
it all worthwhile.”
Laura Douglas, Assistant Branch Manager-Special Collections, notes, “I
enjoyed presenting at the Lewisville Church of Jesus Christ of Latter-day
Saints Family Discovery Day. The sessions’ participants were delightful to
work with and it was a great way share information about the genealogy
resources offered at the Library.”
Dawn Terrizzi, Adult Services Librarian, and Robert Mitchell, Circulation
Team Leader, provided information about library resources and services at
the Denton County Homeless Veteran Stand Down. Dawn said, “Some of the
best moments where when people saw what department we were from and
joyfully exclaimed, ‘The library!? I love the library!’” Robert added, “As a
10 year veteran myself, it does my heart good to know that the City/County
of Denton is making a valiant effort to reach out to veteran’s in our
community. I know we can’t reach all, but I do know that the effort is there
and I am so proud to be part of this effort.”
Staff contact: Jennifer Bekker
H. Bicycle to Recycle 2017 – On Saturday, November 11, celebrate America
Recycles Day with a family bike ride from the Courthouse on the Square to ECO-
W.E.R.C.S. Resource Recovery Park and back again. This leisurely bike ride will
take participants along the rail trail and showcase where recycling is processed in
Denton. Below is a general timeline of the event:
9:00 am: Meet at the Courthouse on the Square; Quick bike repair and
bike safety
9:30 am: Ride departs for the Pratt Recycling Facility
10:00 am: Tour of the recycling facility
11:00 am: Depart back to the Square
12:00 pm: Free lunch in downtown with guest speakers (Lunch provided
by Pratt Industries)
Staff contact: Stuart Birdseye
III. Attachments
A. 2018 City Council Meeting Schedule
IV. Informal Staff Reports
A. Pebblebrook Encampment
B. Downtown Flood Plain
V. Council Information
A. Council Requests for Information
B. Draft Agenda (Nov. 14)
C. Council Calendar
D. Future Council Items
E. Street Construction Report
2018 CITY COUNCIL MEETING SCHEDULE
Monday January 1 No Luncheon City offices closed │ New Year’s Day observed
Tuesday January 2 No Meeting
Tuesday January 9 Special Called Work/Regular Session
Tuesday January 16 No Meeting M.L. King, Jr. Day, 1/15
Tuesday January 23 4th Tuesday Session USCM, Washington, DC, 1/24-26
Tuesday January 30 No Meeting 5th Tuesday
Monday February 5 Luncheon
Tuesday February 6 Work/Regular Session
Tuesday February 13 2nd Tuesday Session
Tuesday February 20 Work/Regular Session
Tuesday February 27 4th Tuesday Session
Monday March 5 Luncheon
Tuesday March 6 Work/Regular Session
Tuesday March 13 No Meeting NLC, Washington, DC, 3/11-14 │ Spring Break, 3/12-16
Tuesday March 20 Work/Regular Session
Tuesday March 27 4th Tuesday Session
Monday April 2 Luncheon
Tuesday April 3 Work/Regular Session
Tuesday April 10 2nd Tuesday Session
Tuesday April 17 Work/Regular Session
Tuesday April 24 4th Tuesday Session
Tuesday May 1 Work/Regular Session
Monday May 7 Luncheon
Tuesday May 8 2nd Tuesday Session
Tuesday May 15 Election Meeting Installation of CC Members Only
Tuesday May 22 Work/Regular Session
Tuesday May 29 No Meeting Memorial Day, 5/28 │ 5th Tuesday
Monday June 4 Luncheon
Tuesday June 5 Work/Regular Session
Tuesday June 12 2nd Tuesday Session USCM, Boston, MA, 6/8-11
Tuesday June 19 Work/Regular Session TCMA, Galveston, 6/21-24
Tuesday June 26 4th Tuesday Session
Monday July 2 No Luncheon
Tuesday July 3 No Meeting July 4 Holiday
Tuesday July 10 No Meeting
Tuesday July 17 Work/Regular Session
Tuesday July 24 4th Tuesday Session
Tuesday July 31 No Meeting 5th Tuesday
Thursday August 2 Budget Workshop
Monday August 6 Luncheon
Tuesday August 7 Work/Regular Session
Tuesday August 14 2nd Tuesday Session
Tuesday August 21 Work/Regular Session
Tuesday August 28 4th Tuesday Session
2018 CITY COUNCIL MEETING SCHEDULE
Monday September 3 No Luncheon Labor Day Holiday
Tuesday September 4 No Meeting
Tuesday September 11 Special Called Work/Regular Session
Tuesday September 18 Work/Regular Session
Tuesday September 25 4th Tuesday Session
Monday October 1 Luncheon
Tuesday October 2 No Meeting National Night Out
Tuesday October 9 2nd Tuesday Session TML, Ft. Worth, 10/9-12
Tuesday October 16 Work/Regular Session
Tuesday October 23 4th Tuesday Session
Tuesday October 30 No Meeting 5th Tuesday
Monday November 5 Luncheon
Tuesday November 6 Work/Regular Session
Tuesday November 13 2nd Tuesday Session NLC, Los Angeles, CA, 11/7-10
Tuesday November 20 No Meeting Thanksgiving, 11/22-23
Tuesday November 27 4th Tuesday Session (tentative based upon need)
Monday December 3 Luncheon
Tuesday December 4 Work/Regular Session
Tuesday December 11 2nd Tuesday Session
Tuesday December 18 Work/Regular Session (tentative based upon need)
Tuesday December 25 No Meeting Christmas, 12/24-25
A Monday luncheon has been scheduled for the first Monday of each month.
The months in purple have only one action meeting.
Date: November 3, 2017 Report No. 2017-080
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Encampment removal in Pebblebrook Park.
EXECUTIVE SUMMARY:
An encampment of homeless individuals located in Pebblebrook Park will be removed on
Monday, November 6, 2017. The encampment is believed to have been there for a year and is
estimated to have had as many as 30 individuals on site. The Street Outreach team has visited
the site on several occasions during this time to provide social service information and referrals.
A recent increase in public safety calls related to the location initiated an assessment of the
encampment site. Staff members from the Parks Department, Police Department, and
Community Development have been in contact over the past two weeks with individuals at the
site in preparation of the encampment removal and clean-up. An estimated 12 individuals
staying on the property will be immediately impacted based on a site visit conducted Monday,
October 30, 2017. City departments are taking a collaborative approach to address the
encampment located on City property and are including social service resources to provide
assistance to affected individuals.
BACKGROUND:
The Denton Parks and Recreation Department is coordinating efforts with the Denton Police
Department, the Denton Fire Department, Community Development, and Solid Waste to remove
an encampment located in Pebblebrook Park near the intersection of Duchess Dr. and Loop 288
on Monday, November 6, 2017. The area is a known gathering place for individuals
experiencing homelessness. Recent activity resulting in an increase of public safety responses
initiated a site assessment of the location. Based on information gathered at a site visit
conducted Monday, October 30, 2017, an estimated 12 individuals staying on the property will
be immediately impacted.
The Street Outreach team first became aware of the encampment a year ago and has maintained
contact with individuals staying at the encampment through their activities. Street Outreach is a
seven member team with representatives from Denton Police, Giving Hope, Denton County
MHMR, and a paramedic from Denton Fire. Their goal is to meet homeless individuals in their
environment and provide them with information on housing, employment, and benefit resources
they may qualify to receive. The encampment has grown considerably in population and area
size since their first encounter with an estimated occupancy peak of 30 individuals.
Staff members from the Parks Department, Police Department, and Community Development
have been in contact over the past two weeks with individuals at the site in preparation of the
encampment removal. Park Maintenance staff, with the assistance of equipment from Solid
Waste, will perform the collection and disposal of trash and debris. Police and Community
Development representatives will be present along with paramedics from the Fire Department to
Date: November 3, 2017 Report No. 2017-080
provide assistance to both Park staff and individuals at the encampment. Street Outreach has
provided information on resources and assistance available to individuals.
Long term, the work of the Denton County Homeless Leadership Team has provided a strong
framework that has improved how the community is addressing homelessness. Tools now in
place like the Coordinated Entry System have enhanced programs such as Street Outreach.
Every person regardless of which program they access for assistance will be assessed and placed
on the community’s Housing Priority List (HPL). This has produced the data necessary to
understand the variety of housing need and, equally important, the gaps in housing our
community faces in order to help people experiencing homelessness move into housing.
Individuals in the HPL system have increased from 25 in 2016 to more than 588 people year to
date.
The framework for identifying those in need and the housing need is now in place and working
well. The challenge now for the Denton County Homeless Leadership Team is to take the data
and develop strategies to fill the gaps in housing.
Additional Resources:
• Denton County Homeless Leadership Team: https://www.unitedwaydenton.org/DCHLT
• Denton County Homeless Coalition: https://endhomelessnessdenton.com/
• Point-In-Time-Count Data https://endhomelessnessdenton.com/infodata/point-in-time-
count/2018-pit-count/#past
ATTACHMENT(S):
Location map and photographs
STAFF CONTACT:
Laura Behrens, Assistant Director of Parks and Recreation
(940) 349 – 7469
laura.behrens@cityofdenton.com
Date: November 3, 2017 Report No. 2017-080
Date: November 3, 2017 Report No. 2017-080
Date: November 3, 2017 Report No. 2017-081
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
PEC-4 Phases 1-4: Downtown Floodplain Reclamation
EXECUTIVE SUMMARY:
The PEC-4 Drainage Improvements project consists of the design and construction of new
drainage infrastructure along Tributary PEC-4 in the downtown area between Wainwright Street
at the downstream end and Bernard Street at the upstream end. The project is being designed and
constructed in phases. After all phases of the project are complete, the floodplain associated with
Tributary PEC-4 in the downtown area will be contained inside the proposed box culverts
underground. All buildings and property currently located in the floodplain of PEC-4 will be
removed from the floodplain allowing redevelopment and new construction to occur without
restrictions associated with floodplain issues.
BACKGROUND:
The overall goal of the PEC-4 Drainage Improvements project is to contain the flows from a
100-year storm event inside a new culvert system underground. This is needed because the
existing open channels along the tributary do not have sufficient water carrying capacity and are
in various stages of deterioration. Also, this will allow the City of Denton to process a Letter of
Map Revision through FEMA to remove the PEC-4 floodplain from the downtown area.
Phases 1 and 2 of the PEC-4 Drainage Improvements project were funded as part of the sale and
delivery of $7,065,000 in certificates of obligation (COs) on October 2, 2007 for the construction
of drainage improvements throughout Denton. This occurred in response to the big flood in April
of 2007 that affected the City of Denton and the downtown area. The FY2007–FY2008 budget
included a one cent tax increase per $100 of property valuation to support issuance of the COs.
A preliminary design of all phases of the PEC-4 project from Wainwright Street to Bernard
Street was completed in August of 2008. Also, a Conditional Letter of Map Revision (CLOMR)
for all phases of the project was processed through FEMA and was approved in September of
2009. The approved CLOMR from FEMA provides assurance that the PEC-4 floodplain will be
removed from the official FEMA Flood Insurance Rate Map if the proposed drainage
improvements are constructed as described in the CLOMR document.
Phases 1 and 2 of the PEC-4 Drainage Improvements project extend from Wainwright Street to
Prairie Street. The City of Denton hired Freese and Nichols, Inc. in June of 2009 to move forward
with final design of phases 1 and 2. Completion of design of the project has been delayed by
multiple reasons including bundling of the project with adjacent utility projects and TxDOT
permitting issues associated with Locust Street and Elm Street. Design of the utility projects is
now almost complete, and the TxDOT permits have been approved. Final plans and specifications
for phases 1 and 2 of the PEC-4 project are anticipated to be completed by January of 2018, and
construction is expected to begin in April of 2018
Date: November 3, 2017 Report No. 2017-081
Phases 3 and 4 of the PEC-4 Drainage Improvements project extend from Prairie Street to Bernard
Street. Design of phases 3 and 4 is expected to commence at the end of this year in December of
2017 as soon as funding has been identified.
DISCUSSION:
There are approximately 140 structures located in the floodplain of Tributary PEC-4 upstream of
Bell Avenue. 45 of these structures are associated with phases 1 and 2 of the project, and 95 are
associated with phases 3 and 4. The limits of the existing floodplain are shown on Attachment 1.
The floodplain upstream of Bell Avenue covers approximately 60 acres of land. Right now,
redevelopment and remodeling of existing structures in the PEC-4 floodplain area is severely
restricted because of flood protection requirements specified in our Flood Prevention and
Protection Ordinance and Development Code. Also, expansion of existing structures and
construction of new structures in the floodplain area is not allowed. Construction of all phases of
the PEC-4 Drainage Improvement project and processing of a Letter of Map Revision through
FEMA after construction will remove these 140 structures from the floodplain and will allow
redevelopment and new construction to occur without restrictions associated with floodplain
issues. Attachment 2 shows the approximate alignment of all phases of the PEC-4 Drainage
Improvement project. The floodplain after construction of all phases will be contained inside the
box culverts underground represented by the green, blue, yellow and red lines on Attachment 2.
CONCLUSION:
Finalize the design and complete construction of phases 1 and 2 of the PEC-4 Drainage
Improvements project. Identify funding and proceed with design of phases 3 and 4.
ATTACHMENT(S):
1. PEC-4: Limits of Existing Floodplain
2. PEC-4 Workmap
STAFF CONTACT:
Chad Allen, P.E., C.F.M., Deputy City Engineer
940.349.7713
chad.allen@cityofdenton.com
PEC-4: Limits of Existing Floodplain
Streams
New FEMA S LOMR 2016
Pre 2011 Not Incorporated
Pre 2011 Not Incorporated
November 3, 2017
0 0.095 0.190.0475 mi
0 0.15 0.30.075 km
1:5,600
Revision Date 11/3/17 Council Requests for Information Request Request Date Staff Responsible Status 1. Information on cost determination for curb rate vs drop-off rate at landfill 6/5/17 Cox Staff is working on a staffing and operational analysis first before conducting a revised cost of service study. 2. Update on stack of railroad ties– are they being picked up? 6/5/17 Nelson All have been removed, except for a few piles in downtown area. Staff continues to work on closing this item out with the railroad. 3. Discussion of development code criteria for width of streets 6/6/17 Canizares Amendments to Transportation criteria manual are in process. Perimeter Street Paving guidelines were recently adopted. 4. Work session on planning & development studies 6/20/17 McDonald A work session is scheduled for Nov. 7. 5. Requests for 1) a full climate cycle analysis for the Denton Energy Center and 2) a health impact study 7/25/17 | 10/24/17 Banks Provide an update later in the year after Black & Veatch study; potential Q1 2017/18 projects. 6. Survey and report of how other municipalities and school districts fund their School Resource Officers, as well as analysis of calls to school and efficiency 7/25/17 Howell Superintendent Wilson asked that this be a larger discussion including the Natatorium and Impact and Drainage Fees. A work session is expected in Nov or Dec. 7. Work session on parking requirements in the Code 8/1/17 McDonald A work session is scheduled for Nov. 14. 8. Info on landfill SUP requirement and a plan to replace or minimize trees that will be removed 8/15/17 Cox Landscape architect being retained. Working with legal counsel on updating SUP. 9. Request to consolidate Council subcommittees and agendas on the website in one spot 8/22/17 Walters/Kuechler Staff is working on an interim solution, as well as a plan to transition more meetings to the Granicus platform. 10. Regular Council updates on DDC progression 9/12/17 McDonald An update will be presented during the Dev Services work session on Nov. 7. 11. Work session on recorded rules & procedures for Council meetings 9/19/17 Leal A work session is planned for Nov. 14.
Request Request Date Staff Responsible Status 12. Work session on process for when a use category is not clearly defined in the DDC (incl. appeals process and communications to surrounding properties) 9/19/17 Leal A work session is tentatively planned for Nov. 14. 13. Discussion on the process for following up on the tipline 10/10/17 Hileman/Leal 14. Joint work session with the Denton Housing Authority 10/10/17 Langley A joint work session is confirmed for City Council luncheon on Dec. 4. 15. Work session on the process for fire recruitments 10/17/17 Paulsgrove A work session is planned for Nov. 14. 16. Work session on recycling for commercial and multi-family properties 10/17/17 Cox An update is planned for the COE in November. Staff will seek the COE’s direction on how to proceed, including plans for a briefing to the City Council. 17. Work session on public restrooms and/or first aid station on the Square 10/17/17 Rosendahl A work session is tentatively planned for Dec. 18. Map of Parks and overlay driving/walking distance 10/24/17 Vorel This item is expected to be included in the Friday, Nov. 10 report. 19. Look into partnering with DCTA on discounted bus passes 10/24/17 Nelson An update is provided in the Friday, Nov. 3 report. 20. Update on the downtown flood plain 10/24/17 Estes An ISR is included in the Friday, Nov. 3 report. 21. ISR on potential for a composting program 10/24/17 Cox
City Council
City of Denton
Meeting Agenda
City Hall
215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
Work Session Room2:00 PMTuesday, November 14, 2017
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a
Work Session on Tuesday, November 14, 2017 at 2:00 p.m. in the Council Work Session Room at City Hall,
215 E. McKinney Street, Denton, Texas at which the following items will be considered:
1. Citizen Comments on Consent Agenda Items
This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be
given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda.
A Request to Speak Card should be completed and returned to the City Secretary before Council considers
this item.
2. Requests for clarification of agenda items listed on the agenda for November 14, 2017.
3. Work Session Reports
Receive a report, hold a discussion, and give staff direction regarding a review of the
Solid Waste Department’s procedures and internal controls by Weaver & Tidwell, LLP.
ID 17-1562A.
Receive a report, hold a discussion, and give staff direction regarding the Denton Energy
Center Air Permit Review being conducted by Black and Veatch Corporation.
ID 17-059B.
Receive a report, hold a discussion, and provide staff direction regarding parking
requirements for new developments.
ID 17-1343C.
Receive a report, hold a discussion, and give staff direction regarding the Credit and
Collection Policy of the City Utility System.
ID 17-1476D.
Receive a report, hold a discussion, and give staff direction regarding an overview and
options for Fire Department recruiting and hiring.
ID 17-1538E.
Receive a report, hold a discussion, and provide direction regarding the options for
regulating stationless bike share companies in Denton.
ID 17-1548F.
Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider
specific items when these items are listed below under the Closed Meeting section of this agenda. The City
Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent
with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law.
1. Closed Meeting:
Deliberations regarding Real Property - Under Texas Government Code Section
551.072; Consultation with Attorneys - Under Texas Government Code Section
551.071.
ID 17-1547A.
Page 1 Printed on 11/3/2017
November 14, 2017City Council Meeting Agenda
Discuss, deliberate, and receive information from staff and provide staff with direction
pertaining to Airport lease payments, penalties, and adjustments, where the deliberation of
same in an open meeting would have a detrimental effect on the position of the
governmental body in negotiations with a third person or potential litigation. Consultation
with the City’s attorneys regarding legal issues associated with Airport leases where a
public discussion of these legal matters would conflict with the duty of the City’s attorneys
to the City of Denton, the Denton City Council, and the Council Airport Committee under
the Texas Rules of Disciplinary Conduct of the State Bar of Texas, or would jeopardize
the City’s legal position in any administrative proceedings or potential litigation. (CPI
Lease Review)
ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE
WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL
ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH
THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE ‘PUBLIC POWER
EXCEPTION’). THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO A CLOSED
MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOV’T. CODE, §551.001, ET
SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA
OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED
MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS
ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE TEXAS OPEN MEETINGS
ACT.
Following the completion of the Closed Meeting, the City Council will convene in a Special Called Meeting to
consider the following items:
1. CONSENT AGENDA
Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the
Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to
implement each item in accordance with the Staff recommendations. The City Council has received
background information and has had an opportunity to raise questions regarding these items prior to
consideration.
Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent
Agenda (Agenda Items A – S). This listing is provided on the Consent Agenda to allow Council Members
to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent
Agenda Items A – S below will be approved with one motion. If items are pulled for separate discussion,
they may be considered as the first items following approval of the Consent Agenda.
DME Sponsorship Program ApprovalID 17-1372A.
Consider adoption of an ordinance accepting competitive proposals and awarding a
contract for monument repair work at Oakwood and IOOF Cemeteries; providing for the
expenditure of funds therefor; and providing an effective date (RFP 6294-awarded to
Texas Cemetery Restoration LLC in the not-to-exceed amount of $104,423).
ID 17-1501B.
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and the Denton African American Scholarship Foundation,
ID 17-1517C.
Page 2 Printed on 11/3/2017
November 14, 2017City Council Meeting Agenda
Inc. for the payment and use of hotel tax revenue; and providing an effective date.
($8,240 - Hotel Occupancy Tax Committee recommends approval 3-0)
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and the Denton Chamber of Commerce (Convention and
Visitors Bureau) for the payment and use of hotel tax revenue; and providing an effective
date. ($1,323,545 - Hotel Occupancy Tax Committee recommends approval 3-0)
ID 17-1518D.
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and the Denton Community Market, Inc. for the payment and
use of hotel tax revenue; and providing an effective date. ($15,965 - Hotel Occupancy
Tax Committee recommends approval 3-0)
ID 17-1519E.
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and the Denton Community Theatre, Inc. for the payment and
use of hotel tax revenue; and providing an effective date. ($25,000 - Hotel Occupancy
Tax Committee recommends approval 3-0)
ID 17-1520F.
Consider adoption of an ordinance authorizing the City Manager to execute an interlocal
agreement between the City of Denton and Denton County for the payment and use of
hotel tax revenue in support of the Denton County Office of History and Culture: and
providing an effective date. ($349,776 - Hotel Occupancy Tax Committee recommends
approval 3-0)
ID 17-1521G.
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and the Denton Festival Foundation, Inc. for the payment and
use of hotel tax revenue; and providing an effective date. ($103,000 - Hotel Occupancy
Tax Committee recommends approval 3-0)
ID 17-1522H.
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and the Denton Holiday Festival Association, Inc. for the
payment and use of hotel tax revenue; and provide an effective date. ($18,231 - Hotel
Occupancy Tax Committee recommends approval 3-0)
ID 17-1523I.
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and the Denton Central Business District Association, Inc.,
d/b/a Denton Main Street Association for the payment and use of hotel tax revenue; and
providing an effective date. ($31,280 - Hotel Occupancy Tax Committee recommends
approval 3-0)
ID 17-1524J.
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and the Greater Denton Arts Council, Inc. for the payment
and use of hotel tax revenue; and providing an effective date. ($144,200 - Hotel
Occupancy Tax Committee recommends approval 3-0)
ID 17-1525K.
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and Denton Dog Days, Inc. for the payment and use of hotel
tax revenue, and providing an effective date. ($18,629 - Hotel Occupancy Tax
Committee recommends approval 3-0)
ID 17-1526L.
Page 3 Printed on 11/3/2017
November 14, 2017City Council Meeting Agenda
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and Kiwanis Club of Denton, Breakfast, Denton, TX, for the
payment and use of hotel tax revenue; and providing an effective date. ($5,485 - Hotel
Occupancy Tax Committee recommends approval 3-0)
ID 17-1527M.
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and the North Texas State Fair Association for the payment
and use of hotel tax revenue; and providing an effective date. ($154,500 - Hotel
Occupancy Tax Committee recommends approval 3-0)
ID 17-1528N.
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and the Tejas Storytelling Association, Inc. for the payment
and use of hotel tax revenue; and providing an effective date. ($54,329 - Hotel
Occupancy Tax Committee recommends approval 3-0
ID 17-1529O.
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and the Denton Black Chamber of Commerce, Inc. for the
payment and use of hotel tax revenue; and providing an effective date. ($23,249 - Hotel
Occupancy Tax Committee recommends approval 3-0)
ID 17-1530P.
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and Music Theatre of Denton for the payment and use of
hotel tax revenue; and providing an effective date. ($5,250 - Hotel Occupancy Tax
Committee recommends approval 3-0)
ID 17-1531Q.
Consider adoption of an ordinance authorizing the City Manager to execute an agreement
between the City of Denton and Texas Filmmakers’ Corporation for the payment and use
of hotel tax revenue; and providing an effective date. ($16,242 - Hotel Occupancy Tax
Committee recommends approval 3-0)
ID 17-1532R.
Consider approval of the minutes of October 10, October 17, October 20, and October
24, 2017.
ID 17-1540S.
2. ITEMS FOR INDIVIDUAL CONSIDERATION
Conduct the first of two readings of an ordinance of the City of Denton for a voluntary
annexation of approximately 73.47 acres of land generally located north of Long Road
and west of FM 428 by the City of Denton, Texas.
A17-0005cA.
Consider adoption of an ordinance accepting a competitive proposal and awarding a
contract for the management of the City’s Stoke Denton Entrepreneur Center (RFP
6571); authorizing the City Manager or designee to execute the form of contract; and
providing for an effective date.
ID 17-1512B.
3. CONCLUDING ITEMS
Page 4 Printed on 11/3/2017
November 14, 2017City Council Meeting Agenda
A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council
or the public with specific factual information or recitation of policy, or accept a proposal to place the
matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open
Meetings Act, provide reports about items of community interest regarding which no action will be taken,
to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules;
an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about
an upcoming event organized or sponsored by the governing body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other than the governing body that
was attended or is scheduled to be attended by a member of the governing body or an official or employee
of the municipality; or an announcement involving an imminent threat to the public health and safety of
people in the municipality that has arisen after the posting of the agenda.
C E R T I F I C A T E
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of
Denton, Texas, on the ________day of ___________________, 2017 at ________o'clock (a.m.) (p.m.)
__________________________________________
CITY SECRETARY
NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN
ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE
SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48
HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY
SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE
DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN
BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE.
Page 5 Printed on 11/3/2017
11/2/2017
◄ Oct 2017 November 2017 Dec 2017 ►
Sun Mon Tue Wed Thu Fri Sat
1
2
4 p.m. Public Art Committee
3
4
5
6
9:00 Committee on the
Environment
11:30 Council
Luncheon(canceled)
5:30 Traffic Safety
Commission
6 p.m. Park Board - Canceled
7
2:00 CC Work Session
6:30 CC Regular Session
8
11:00 Economic Development
Partnerhsip Board
5:30 pm Airport Advisory
Board Meeting
6:30 PM- Planning & Zoning
Commission
9
10
11
12
13
9:00 Public Utilities Board
5:30 PM- Historic Landmark
Commission
14
11:30 Mobility Committee
2:00 2nd Tuesday Session
15
16
4:00pm HaBSCo Meeting
17
18
19
20
21
22
23
Thanksgiving Day
City Holiday
24
City Holiday
25
26
27
9:00 Public Utilities Board
No-Meeting
4:00 PM- Zoning Board of
Adjustment
28
2 pm 4th Tuesday Session
29
6:30 PM- Planning & Zoning
Commission
30
Notes:
More Calendars from WinCalendar.com: 2017 Calendar, 2018 Calendar, Web Calendar with Holidays
11/2/2017
◄ Nov 2017 December 2017 Jan 2018 ►
Sun Mon Tue Wed Thu Fri Sat
1
2
3
4
11:30 Council Luncheon
1:30 Committee on the
Environment
5:30 Traffic Safety
Commission
6 p.m. Park Board
5
2:00 CC Work Session
6:30 CC Regular Session
6
7
4 p.m. Public Art Committee
8
9
10
11
9:00 Public Utilities Board
5:30 PM- Historic Landmark
Commission
12
11:30 Mobility Committee
2:00 2nd Tuesday Session
13
5:30 pm Airport Advisory
Board Meeting
6:30 PM- Planning & Zoning
Commission
14
15
16
17
18
4:00 PM- Zoning Board of
Adjustment
19
20
21
4:00pm HaBSCo Meeting
22
23
24
Christmas Eve
25
Christmas Day
City Holiday
26
City Holiday
27
28
29
30
31
Notes:
CA-Consent Agenda IC-Individual Consideration WS-Work Session
CM-Closed Meeting PH-Public Hearing
11/01/17
FUTURE CITY COUNCIL ITEMS
Note: This is a working draft of pending Council items and is subject to change without notice.
Meeting Date Deadlines Item
October 31 – No Meeting 5th Tuesday
November 6 – Luncheon CANCELLED
November 7 – Work/Regular Session Captions – October 23
Backup – November 3
WS – Development Department Update
WS – Bonnie Brae project update
WS – Solid Waste Sponsorships
CA – DME Sponsorships
IC – Edwards Road agreement
November 14 – 2nd Tuesday Session Captions – October 30
Backup – November 10
NLC, Charlotte, NC 11/15-18
WS – Review of the Solid Waste Department’s procedures and
internal controls by Weaver Assurance
WS – Customer Service Update
WS – Black & Veatch Air Permit Report
CS – CPI Airport Lease
November 17 – Special Called Session
10:30 a.m.
Canvas results of Charter election
November 21 – No Meeting Thanksgiving, 11/23-24
November 28 – 4th Tuesday Session
(may be cancelled)
Captions – November 13
Backup – November 21
December 4 – Luncheon Captions – November 20
Backup – November 30
WS – Joint Meeting w/Denton Housing Authority
December 5 – Work/Regular Session Captions – November 20
Backup – December 1
WS – Park Development/Dedication Fund update
CA – Briscoe Tire agreement
December 12 – 2nd Tuesday Session Captions – November 27
Backup – December 8
WS – Deloitte & Touche EMO
December 19 – No Meeting
December 26 – No Meeting Christmas, 12/24-25City offices closed 12/25 & 12/26
road closures
lane closures
Street / Intersection Detour Routes
(if applicable)
Proposed Date of
Construction
Proposed Date of
Completion Brief Description of Construction Contact
Department
RESIDENTIAL
Bellemead yes Oct 19, 2017 Dec 8, 2017 Street Reconstruction
Thomas to Emery Streets
Bentoaks no Sep 25, 2017 Jan 19, 2018 Street Reconstruction
Oakhurst to Teasley Streets
Emery yes Oct 9, 2017 Nov 9, 2017 Utility Construction
Thomas to Bellemead Engineering
Emery yes Oct 9, 2017 Nov 9, 2017 Utility Construction
Stanley to Thomas Engineering
Foxsedge no Oct 9, 2017 Nov 10, 2017 Panel Repair
Pockrus Page to Sunray Streets
Kings Row no Aug 7, 2017 Dec 1, 2017 Curb and Gutter/Drive Approaches
WB Right Ln Wellington and Sherman Engineering
Lattimore no Oct 9, 2017 Feb 5, 2018 Street Reconstruction
Audra to Dead End Streets
Construction Projects Report Starting Nov 06-12, 2017
Barthold Rd at Intersection of I35 Service Rd going West 700' will be closed
(Jun 12 - Dec 18)
Lookout no Oct 2, 2017 Nov 13, 2017 Sidewalk Repair
Windsor to Westward Streets
McCormick no Oct 23, 2017 Dec 31, 2017 Mill Overlay
I-35 to Willowwood Streets
Manor Ct no Sep 25, 2017 Jan 19, 2018 Street Reconstruction
Oakhurst to Teasley Streets
Mimosa no Oct 2, 2017 Dec 2, 2017 Wastewater Main Construction
Bolivar to N Carroll Wastewater
Mimosa no Oct 23, 2017 Dec 8, 2017 Water Line Replacement
Bolivar to Carroll Water
Mockingbird yes Oct 23, 2017 Dec 31, 2018 Street Reconstruction
South of Howard to Audra Lane Engineering
Mockingbird yes Oct 23, 2017 Feb 20, 2018 Street Reconstruction
Audra to McKinney Streets
Mockingbird yes Oct 23, 2017 Feb 20, 2018 Street Reconstruction
Mckinney to Paisley Streets
Mulberry no Oct 30, 2017 Nov 17, 2017 Utility Construction
Hickory to Welch Engineering
Oakhurst no Sep 25, 2017 Jan 19, 2018 Street Reconstruction
Oakhurst to Teasley Streets
Oak Park no Oct 9, 2017 Feb 5, 2018 Street Reconstruction
Oaktree to Oak Valley Streets
Oaktree no Oct 9, 2017 Feb 5, 2018 Street Reconstruction
Audra to Lattimore Streets
Overlook no Oct 2, 2017 Nov 13, 2017 Sidewalk and Panel Repair
Windsor to Westward Streets
Paisley yes Oct 2, 2017 Jan 5, 2018 Wastewater Main Construction
Frame to Ruddell Wastewater
Southway no 10-02-20107 Nov 13, 2017 Sidewalk Repair
Windsor to Westward Streets
Springtree yes Sep 13, 2017 Nov 15, 2017 Water and Sewer Line Construction
E McKinney to Pecan Grove Engineering
Stanley yes Nov 6, 2017 Nov 30, 2017 Mill Overlay and Curb and Gutter Work
Panhandle to Emery Streets
Welch no Oct 30, 2017 Nov 17, 2017 Utility Construction
Chestnut to Mulberry Engineering
Wellington no Nov 8, 2017 Dec 8, 2017 Curb and Gutter Repair
Stratford to Heather Streets
Westward no Oct 2, 2017 Nov 13, 2017 Panel Repair
Lookout to Southway Streets
Whispering Oaks no Oct 9, 2017 Feb 5, 2018 Street Reconstruction
Oak Valley to Oak Park Streets
MAJOR ROADS
Barthold yes Jun 12, 2017 Dec 18, 2017 Street Construction
I35 Svc Rd Intersection to 700' West Engineering
Centre Place no Sep 25, 2017 Nov 10, 2017 Concrete Street Panel Repairs
I-35 Service Rd to Alegre Vista Streets
Hickory yes Aug 23, 2017 Nov 22, 2017 Duct Bank Construction
Bonnie Brae to E of Ave H Engineering
Hickory yes Sep 8, 2017 Nov 22, 2017 Duct Bank Construction
Stella to Hickory Engineering
Riney yes Sep 29, 2017 Jul 29, 2018 Road Removal and Replacement
N. Elm to Solona Engineering
Spencer yes Nov 3, 2017 Nov 5, 2017 Utility Construction
Bridges St to Mayhill Rd Engineering
COMPLETED PROJECTS
Audra yes Oct 9, 2017 Oct 25, 2017 Sidewalk/Panel Repair
Mockingbird to Barbara Streets
Barcelona no Sep 25, 2017 Oct 27, 2017 Concrete Panel Replacement
Worthington to Mesa Streets
Bell yes Oct 9, 2017 Oct 25, 2017 Mill Overlay and Curb and Gutter Work
US380 to Sherman Streets
S. Bonnie Brae no Aug 9, 2017 Nov 1, 2017 Shoulder Widening
Vintage Blvd to 1500 ft N of Vintage Blvd Engineering
Golden Sands no Sep 25, 2017 Oct 27, 2017 Sidewalk and ADA Ramp Replacement
Montecito to Canoe Ridge Streets
Engineering 349-8910, engineering@cityofdenton.com / TX DOT 387-1414, romulo.bahamon@txdot.gov / Denton County 349-3420
Note: This provides an Estimate of work to be done the next two weeks. Weather, equipment breakdowns, or other unforeseen problems could cause this
schedule to change.
Drainage 349-7116 / Water Distribution 349-7181 / Wastewater 349-8489 / Traffic 349-7342 / Streets 349-7160, streets@cityofdenton.com
Hickory yes Sep 5, 2017 Nov 3, 2017 Waterline Replacement
North Texas Blvd to Ave D Water
Huisache/Retama/Sagebrush no Sep 5, 2017 Oct 27, 2017 Water Line Replacement
Yucca to Yucca Water
Mockingbird yes Sep 25, 2017 Oct 20, 2017 Concrete Panel Replacement
Stockton to Oakshire Streets
Northway no Oct 2, 2017 Nov 13, 2017 Sidewalk Repair
Windsor to Westward Streets
Roselawn St no Aug 9, 2017 Nov 1, 2017 Shoulder Widening
Old Bonnie Brae to Roselawn Cemetery Engineering
Third yes Oct 9, 2017 Oct 30, 2017 Street Construction
Bolivar to Elm Engineering