HomeMy WebLinkAboutFebruary 17 Agenda Questions and Responses with Attachments February 17 Agenda Questions and Responses
Date Submitted By Type Item ID Number Department Question/Comment Staff Response
2/15/2026 Gerard Hudspeth Work Session A 25-2151 Internal Audit Performance expectation practices chart-Please help me understand what it is Industry standards indicate that clear communication of performance expectations is critical to
communicating specifically."General"&"Individual"columns specifically...what ensuring that employees understand how their work contributes to the organization's success and
are they intending to communicate/represent. that performance is managed transparently and consistently. Industry standards suggest that
expectation communication practices include(from most to least clear):individualized in writing;
individualized verbally;general in writing;general verbally;and no communication.
Individualized expectations are unique to each employee based on their role and the supervisor's
allocation of work.Individualized expectations may be communicated verbally through one-on-one
meetings or in writing through individualized work plans,employee metric"scorecards,"or other
individualized work output or outcome reports.
Generalized expectations are common among some or all employees reporting to a supervisor.
Generalized expectations may be communicated verbally through group meetings or team trainings
and in writing through policies,procedures,or other instruction manuals.
For example,in solid waste collections,each employee has individualized expectations,such as
completing a specific route,and generalized expectations,such as complying with department
safety standards.Employees generally have both individualized and general expectations.Table 1
shows the percentage of supervisor survey responses indicating that they communicate
individualized or general performance expectations,either verbally or in writing,to outline the
clarity of supervisor performance expectation practices.
2/15/2026 Gerard Hudspeth Work Session B 25-2296 Customer Service Does the maximum demand charge limit adjust with the seasons.Example:In the No,the same calculation applies for all 12 months.The monthly demand charge is the greater of(a)
summer does the demand charge limit increase,because it is hotter outside? the highest demand in a 15-minute increment for the month;(b)the minimum demand for the rate
Share DME's recommendations to stabilize energy usage(actions that help with class;or(c)70%of the highest demand for any month from May-October(Summer).DME's review
consistency). of industry best practices and comparative city-owned utilities did not reflect a need to adjust this
calculation.Ultimately,it is the customer's responsibility to control electrical inefficiencies in their
facility.One option for the customer is to install a capacitor bank but costs range from$500-
$60,000 depending on the facility size.Another option to the customer is"peak shaving"whereby
the customer turns on equipment,such as machinery or hvac systems,in stages to not draw power
all at once.Demand charges are used to more equitably distribute the cost of infrastructure to
customers driving their need.
2/15/2026 Gerard Hudspeth Work Session C 25-2291 Environmental Services Does staff have a graphic with pros vs.cons(even if perceived pros/cons)?Please See attached graphic.
provide an example of treating an area with current policy versus proposed
changes.
2/16/2026 Brian Beck Consent B 25-2381 Community Services The GM being variously the Dir of Comm Services,any person merely employed by The changes to the bylaws submitted by the Denton City Public Facility Corporation(DCPFC)Board
the PFC or a Person hired through a competitive process seems internally provides flexibility for the board to choose the general manager as they see fit,while defaulting the
inconsistent or self-contradictory.This doesn't match my recollection of our General Manager to be the Director of Community Services and also providing examples of other
discussion on this. appropriate General Managers to provide some context for future readers of the bylaws not
involved in this drafting.
The DCPFC board considered and discussed this change during its Dec. 16 meeting,and this
wording was adopted by the board for Council ratification.
1
2/16/2026 Brian Beck Consent B 25-2381 Community Services Throughout the document,with general separation being applied between the The changes to the bylaws regarding City staff serve to acknowledge the specialized services the
PFC and the City such that separately funded personnel and vendors will be PFC requires that staff are unable to provide(specifically underwriting and specialized legal counsel)
needed,I am confirming that the PFC be creating additional staffing FTE and costs within the context of a potential deal.As these services would be required to be procured
that had not previously existed.Would it be synergistic and thus cheaper to utilize regardless of the changes,staff would not anticipate any cost savings or synergy to be present.
city staff and recharge the PFC accounts to pay for the fractional FTE loads?From
prior discussion,I do not recall firm separation from the city being a mandate The removal of section 7.6 from the bylaws by the Denton City Public Facility Corporation(DCPFC)
request by the board(i.e.council).Where is this goal coming from? board does not preclude City staff from engaging with the DCPFC.City staff will remain engaged in
the DCPFC's processes,as outlined in the adopted Policies and Procedures manual.
2/16/2026 Brian Beck Consent E 26-0109 DME/Procurement Presumably DME and WSP did a good faith estimate for the timelines of the This contract is used for transmission and substation projects,which generally take about 6 to 7
original contract.What factors are creating the need for additional time and thus years to complete.This is longer than the contract period of 5 years,which necessitates the need to
the extension?What caused us to miss our original estimates? extend the contract period.This is especially true for projects started later in the contract period.
DME has observed good performance from WSP during this contract and desires for them to
continue to provide program management services for the projects already started during the
contract period.
2/16/2026 Brian Beck Consent F 26-0110 Water/Procurement What types of street materials are we referencing here,because the AIS mentions Yes,it is both.A complete list of materials can be found in Exhibit E of the Original Ordinance(22-
both hard-pack materials like asphalt and concrete as well as organic materials like 138)and Contract.
top-soil?Is it both?
2/16/2026 Brian Beck Consent G 26-0111 Water/Procurement Does staff's expertise not include the ability to oversee and manage TWDB and Staff is currently working with TWDB and EPA for the TWDB and WIFIA loans,respectively. Since
WIFIA programs in-house such that we must contract FNI?If not,should we in- these are the first loans of this type pursued by Water Utilities,the FNI contract is to assist staff to
house that sort of expertise for use in these and future similar such programs? secure the loans and to build the in-house expertise for future loan applications.
2/16/2026 Brian Beck Consent H 26-0112 Water/Procurement What factors contributed to the staff estimates being lower than the bids? There is only one manufacturer that produces a heat exchanger unit that would utilize the existing
building footprint without significant structural changes to the heat exchange building.The initial
staff estimate was based on a cost estimate provided by the manufacturer. Due to dollar amount,a
competitive bid was required.The manufacturer chose not to bid against the companies that sell its
equipment.The bids that were received included nearly 40%of markup on the original quote from
the manufacturer.The decision was made to reject the bids and pursue refurbishment instead of
replacement.
2/16/2026 Brian Beck Consent J 26-0115 DME/Procurement When assets like this are surplussed and sold,does the division managing the When assets are sold,the resulting proceeds are credited back to the same fund that originally
assets get the proceeds or are the proceeds returned to the general fund? owned the asset.In this instance,all proceeds from the sale of power transformers will be credited
to the Electric Fund.
2/16/2026 Brian Beck Consent 0 26-2460 City Attorney's Office I don't have any objection to these noise variances,but procedurally,if a council According to Robert's Rules of Order,a motion for division of a question is used to split a motion
member had objected to one in this list,would we have to consider them all into separate motions which are debated and voted on separately.This motion is applicable when
together,or would we be able to address the one uniquely? each of the different parts,although relating to a single subject,is capable of standing as a
complete proposition without the others. The motion is made by saying,for instance,"I move to
divide the ordinance so as to consider separately...."
2/16/2026 Brian Beck Individual Consideration A,B,C A25-0005,03,04 Development Services For all 3 items 4.A-C These expired NAA parcels all received multiple attempts at Staff suggests reaching out one final time before annexation to ensure all property owners are well
extending the NAA prior to initiating annexation,so can staff explain the need or informed regarding the process,have every opportunity to respond accordingly to reenter the NAA,
advantage of reaching out one final time before annexation? and to demonstrate the City has done its due diligence in notifying of the upcoming annexation.
2/16/2026 Brian Beck Individual Consideration D CA25-0005a Development Services What was the objection raised by the no vote in Planning and Zoning? The Commissioner expressed traffic safety concerns related to development occurring within the
entire section of West University Drive(US 380),west of IH-35.
2/16/2026 Suzi Rumohr Consent L 26-0117 Parks/Procurement The AIS indicates that this project"will be started upon approval."Approximately Visible construction could begin as early as March,but could be as late as May.Because of the grant
when do we anticipate the beginning of visible construction at Bowling Green funding associated with this project,coordination is required for final approval from Texas Parks
Park? and Wildlife to proceed.
2/16/2026 Suzi Rumohr Individual Consideration A A25-0005 Development Services The AIS indicates that we will see about 11 items like this,starting with the The two largest properties are 44.473 acres and 108.78 acres.
smallest properties and working our way to the largest properties.What size are
the two largest properties we'll be seeing?
2
Current MSRP vs. Updated MSRP
Difference Current MSRP Updated . .
Number of Risk Levels 5 Risk Levels 3 Risk Levels
Spraying Trigger Multiple Human Cases 2 Consecutive Weeks WNV Positive
Variable Timing for Data Known Timing of Data
Target Area Resident's Home* Positive WNV Trap Location
Local area characteristics Local area characteristics
I
Spray Action Based on Human Impacts Based on WNV Activity
Spraying Authorization Authorized by Resolution Authorized in MSRP
ID 25-2291 February 17,2026
DENTON