HomeMy WebLinkAbout2026-027 Declaration of Emergency Cell 6 Liner ProjectApril 17, 2026 Report No. 2026-027
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Declaration of Emergency for Landfill Cell 6 Liner Construction Project.
EXECUTIVE SUMMARY:
The contract for this project was awarded to 4X Construction Group, LLC, through the City’s
formal competitive proposal process. The contract was approved by Council on March 24, 2026.
Recently the price of oil has been rising, directly impacting on the petroleum-based products
essential to this project which resulted in a price increase of 23.5%. Solid Waste and Recycling
Department and Procurement recommend processing this change order under the Declaration of
Emergency process to remain on track with the path for timely completion of the project.
BACKGROUND:
The project requires the installation of over 3.3 million square feet of specialized materials,
including High-Density Polyethylene (HDPE) and Geocomposite liners. Because these materials
are produced on demand and are highly susceptible to UV damage during storage, they could not
be purchased in advance. Construction has submitted a price increase of 23.5% based on
documented supplier cost escalations.
DISCUSSION:
A change order is required to approve the additional funding for the Geocomposite Liner
Components and the cost of fuel. Solid Waste and Recycling Department and Procurement
recommend processing this change order under the Declaration of Emergency process to remain
on track with the path for timely completion of the project. The Declaration of Emergency is
necessary to award Change Order No. 1 in the amount of $618,467.03.
On May 18 the Public Utilities Board will consider recommending adoption of an ordinance to
ratify Change Order No. 1 and City Council will consider adoption at the May 19 meeting.
CONCLUSION:
This Declaration of Emergency provided for rapidly increasing project costs.
STAFF CONTACT:
Brenda Haney
Solid Waste Director
Brenda.Haney@cityofdenton.com
(940) 349-8056
Lori Hewell
Purchasing Manager
April 17, 2026 Report No. 2026-027
Lori.Hewell@cityofdenton.com
(940) 349-7148
REQUESTOR: Staff Initiated
STAFF TIME TO COMPLETE REPORT: 2
PARTICIPATING DEPARTMENTS:
Solid Waste
Procurement