HomeMy WebLinkAboutJune 16 Agenda Questions and ResponseJune 16 Agenda Questions and Responses
Date Submitted By Type Item ID Number Department Question/Comment Staff Response
6/14/2026 Mayor Hudspeth Presentations from Public B ID 26-0959 Community Services Provide overview of enforcement steps, notice requirements, time allotted for
notice to vacate, etc. What is the penalty for violating trespass notice? Does the city
cite non-profits for entering private property to provide services? Can a roll off
dumpster be provided at no cost for private land owners?
The Denton Police Department (DPD) takes enforcement action appropriate
for the circumstances. Criminal Trespass occurs when a person enters or
remains on a property that they either had notice that the entry was
forbidden or received notice to depart but failed to do so. Section 30.05
defines what constitutes notice and the penalties, as dictated by
circumstance. If an offense has occured, can range from a ticket to arrest.
DPD enforces laws as applicable, without regard for individual affiliation.
There is currently no process to provide roll-off dumpsters at no cost to a
Solid Waste customer.
6/14/2026 Mayor Hudspeth Consent C ID 26-0858 Capital Please provide a map of the relevant area Please see provided map showing project limits.
6/14/2026 Mayor Hudspeth Consent K ID 26-0813 Human Resources Re: Red lines…I do not see a redlined version.The redline version is located under Exhibit 4 and attached.
6/14/2026 Mayor Hudspeth Consent S ID 26-0893 Finance/Capital Please provide a map of the relevant area and the work that is planned Please see provided map showing project limits. Planned work for project
will include roadway widening and installing turn lanes in specific areas
within project limits.
The 0.326-acre parcel located at 418 Robertson Street was rezoned to MN
District on September 28, 2021. It was approved by the following vote:
--Aye: Vicki Byrd, Brian Beck, Deb Armintor, and Paul Meltzer
--Nay: Gerard Hudspeth, Jessie Davis, Alison Maguire
The property owner who requested the rezoning was 3JM Asset Holdings,
LLC. The current owner is Denton Affordable Housing Corporation. 3JM
Asset Holdings, LLC conveyed the property to Kuberjui Construction, LLC on
May 26, 2022 (the MN District zoning was approved on September 28,
2021). The property was conveyed two more times after May 2022, before
ultimately being conveyed to Denton Affordable Housing Corporation on
December 6, 2024.
While sales prices are not available to City staff, the Denton Central
Appraisal District appraised the property at $71,610 in 2022 (the year 3JM
Asset Holdings, LLC sold the property).
Current (2026) Robertson appraised values:
418 ROBERTSON ST --$143,220
608-614 COOK ST--$114,000
302 ROBERTSON ST--$122,406
306 ROBERTSON ST--$142,301
310 ROBERTSON ST--$46,313
312 ROBERTSON ST--$242,116
314-316 ROBERTSON ST--$172,643
344 ROBERTSON ST--$255,094
346 ROBERTSON ST--$132,951
328 ROBERTSON ST--$124,235
332 ROBERTSON ST--$219,828
Please provide the date and votes for the conversion of the residential property to
MN on Robertson street. Please provide the property owner that brought the MN
zoning change & the current owner. What is the date for sale vs. date of council
approval. Please provide the sale price, if available. Please list appraisal value for
land and other residential area to the west (to end of block).
Development
Services
DCA26-0002bBPublic HearingMayor Hudspeth6/14/2026
1
6/14/2026 Mayor Hudspeth Public Hearing C ID 26-0906 Community Services What was last year’s general funds amount?The FY25-26 budget included $377,955 from the general fund.
6/14/2026 Mayor Hudspeth Individual Consideration A 26-0317 Economic
Development
What is staffs position on other boards, it was my understanding it was difficult to
manage the existing boards (before adding an additional board).
The Council Boards and Commissions ISR did include recommendations
regarding consolidation and proposed changes to the other economic
development boards. The Main Street Board is required for accreditation.
6/15/2026 Suzi Rumohr Consent P ID 26-0890 Finance How much in funding are we hoping these construction grants will cover, if
awarded?
Anticipated grant funding will be just over $4.3 million. Current
construction estimate for the project is $6.3 million.
6/15/2026 Suzi Rumohr Consent P ID 26-0890 Finance/Capital What is the current total cost estimate for this project?Current construction estimate for the project is $6.3 million.
6/15/2026 Suzi Rumohr Public Hearing A Z26-0005a Developmment
Services
What action does the City take when someone chooses to ignore city process and
develop a property illegally?Upon learning of the development of the property, Staff worked through
the code compliance process to contact the property owner and outline
next steps necessary to legally operate the proposed uses with the goal of
having the property come into complaince with the DDC. Should the
rezoning be denied and the use continues to operate as an illegal use, the
owner could be subject to the penalties prescribed in Subpart A, Section 1-
12 of the Code of Ordinances.
6/15/2026 Suzi Rumohr Individual Consideration B ID 26-0664 Finance/Wastewate
r
How much of this particular contract do we anticipate will be funded through debt?The entire project is planned to be funded through a combination of CO
issuance, the WIFIA loan program, and the Texas Water Development
Board Clean Water State Revolving Fund (TWDB CWSRF). All of these
methods are a form of debt financing. Given the timing of the WIFIA
program approvals, it is anticipated that this particular contract related to
the design phase will primarily be funded through CO issuance, with WIFIA
funding more heavily weighted on the construction phase. At project
completion, 49% of the project will be funded via WIFIA, with the remaining
51% a combination of CO issuance and TWDB CWSRF funding. The TWDB
CWSRF program provides low cost financing with below-market subsidized
interest rates.
6/15/2026 Suzi Rumohr Individual Consideration B ID 26-0664 Finance/Wastewate
r
When will we find out about WIFIA funding for construction of this plant? Staff was notified earlier this month the application for WIFIA was approved
to move forward to the next review phase. Staff is coordinating meetings
with the EPA to discuss the projects. A decision from the EPA expected
within approximately 90 days.
6/15/2026 Suzi Rumohr Individual Consideration B ID 26-0664 Wastewater The confluence area of Clear Creek has evidence of being dammed up. Will creek
work be needed to accommodate the additional flows from the CCWRP?
No creek improvements were identified as necessary by the Texas
Commission on Environmental Quality's (TCEQ) stream assessment
performed during the discharge permitting process. As the project
continues into design, the City will evaluate downstream creek conditions
and any existing flow restrictions to ensure the additional treated effluent
can be accommodated without creating adverse environmental or flooding
impacts.
6/15/2026 Suzi Rumohr Individual Consideration C ID 26-0724 Finance/Fleet What amount or percent of this $14M do we anticipate paying for with revenues
versus with debt?
This contract is primarily utilized by the Solid Waste Department for the
procurement of refuse trucks. While the City’s long term strategy focuses
on transitioning to cash funding for asset replacements, this shift is being
implemented in phases, beginning with smaller assets.
For the immediate future, the plan remains to debt-fund larger equipment
with longer asset lifecycles. Currently, asset additions and replacements
totaling $10.87 million are anticipated to be funded via debt issuance, while
routine repairs and maintenance totaling $3.11 million will be funded
directly through operating revenues.
2
6/15/2026 Nick Stevens Consent H ID 26-0794 Wastewater Can you please pull Item H from the consent agenda for an individual vote. I would
like to have more of an explanation on what we are voting on.
This item will be pulled.
3
CITY OF DENTON
Policy Number and Title: 505.03 Social Media Policy
Section and Chapter: Marketing and Communication – Social Media
Owner & Contact: Human Resources and Marketing &
Communication- 940-369-8340
Policy or Directive: Policy
Last Revision Date: 6/19/2026
POLICY PURPOSE STATEMENT
This policy promotes responsible and professional use of social media by City of Denton
employees and outlines standards for both personal and official social media accounts. It sets
expectations for conduct, ensures protection of confidential information, and upholds the City’s
commitment to integrity, transparency, and community engagement.
Social media is a valuable tool for communication. Employees’ individual rights are respected and
in their private capacity may choose to share their opinions, but as employees are also in a position
of public trust, they must also exercise reasonable judgment, as online content may affect the
reputation or operations of the City. This policy safeguards the City while supporting open,
inclusive, and respectful digital interactions.
I. Applicability
This policy applies to official social media accounts created or maintained on behalf of the
City of Denton and to personal social media use when employees identify themselves as City
employees or when such use reasonably impacts City operations, workplace conduct, or public
trust. This policy does not apply to platforms created or managed by Denton City Council
Members.
II. Scope
This policy applies to employees' conduct across all social media platforms and online forums,
encompassing both widely used and emerging channels, including, but not limited to,
Facebook, LinkedIn, X (formerly Twitter), Instagram, Reddit, and YouTube, as well as other
online forums and platforms.
III. Personal Use of Social Media
A. If an employee chooses to disclose their affiliation with the City of Denton on their personal
social media profiles, (including but not limited to adding as a ‘job’ to their profile, posting
pictures in uniform or with any logo associated with the City of Denton), or within a post
from their personal profile, the employee must clearly state on their profile or post that
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personal posts do not reflect the City of Denton. Recommended disclaimer: “The views
expressed here are my own and do not represent the views of the City of Denton.”
B. Nothing in this policy is intended to interfere with or restrict employees’ rights to engage
in legally protected speech or activities under applicable federal or state law, including
rights related to workplace discussions, wages, or working conditions.
C. Employees must not share confidential, copyrighted, or sensitive City information
including personally identifiable information (PII), HIPAA-protected data, or other
confidential City records.
D. Employees should communicate respectfully towards colleagues, officials, residents, and
other members of the public, and avoid conduct that could reasonably be perceived as
harassment, discrimination, or violations of City policy.
E. Employees may not use social media during work time in a manner that interferes with job
duties, operations, or productivity.
F. Employees should report accounts that may violate this policy to Human Resources.
IV. Official Social Media Use
A. Establishing a Platform, Page, or Subgroup
1. Social Media Liaisons must submit “Social Media Business Case and Request
Form” to Marketing and Communications. Approval or denial of a social media
platform is at the sole discretion of the Chief Communications Officer or designee.
Adherence to the provisions outlined in the “Social Media Business Case and
Request Form” is required to both establish and maintain a city-affiliated social
media platform, page, or sub-group.
2. Only authorized City email addresses may be used to create or manage official
accounts.
3. Marketing and Communications is responsible for approval, branding, and strategy.
Ensure all content representing the City of Denton aligns with the approved
branding, tone of voice, and messaging. Only use official logos and templates
provided by the Marketing and Communications department.
B. Content Guidelines
1. All information shared must be accurate, respectful, and compliant with local, state,
and federal regulations.
2. No confidential or classified information may be shared.
3. Posts must not contain sensitive data, including personally identifiable information
(PII), HIPAA-protected data, or other confidential City records.
4. All posts made should meet the federal regulations for Title II of the Americans
with Disabilities Act (ADA).
C. Acceptable Use
1. City of Denton social media platforms shall be used to provide City news, services,
alerts, and community programs.
2. Encourage public engagement and civic pride.
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3. Use of social media must comply with applicable Federal, State and City
ordinances, regulations and policies. This includes adherence to established laws
and policies regarding copyright, records retention, Texas Open Records Act, First
Amendment, privacy laws, and information security policies established by the
City.
D. Comment Moderation and Engagement
1. City social media platforms are considered limited public forums and will be
moderated in a viewpoint – neutral manner consistent with First Amendment
protections.
2. Inappropriate content (e.g., obscenity, threats, spam, discrimination) may be
moderated only in accordance with the ‘Social Media Comment Moderation’
Standard Operating Procedure, maintained by Marketing and Communications,
which outlines viewpoint-neutral criteria to ensure compliance with First
Amendment protections
3. Employees who become aware of social media activity that violates this policy
should report it to their manager or the Human Resources department.
4. Employees shall not use personal accounts to represent the City of Denton or
respond to public comments or questions regarding official city business. Only
approved official City of Denton social media accounts shall respond to comments
or questions on City platforms. This also applies to employees who manage City
social media accounts. When responding on behalf of the City of Denton, you shall
respond from the official account you manage, not your personal profile.
5. All service requests reported via social media should be referred to 311.
E. Crisis Communications and Media Requests:
1. In the event of an emergency, the Chief Communications Officer (CCO) or their
designee will designate the lead social media platform.
2. Media inquiries received via social media must be routed to the CCO or their
designee.
3. Unauthorized responses to media inquiries may be subject to corrective action in
accordance with City policy.
F. Community Guidelines
1. The City encourages residents and visitors to share comments, ideas, and concerns
on all of its social media platforms and subgroups. To ensure Denton residents feel
safe participating in two-way communication on city channels, Marketing and
Communications staff reserve the right to moderate comments or posts that violate
the following guidelines:
a. Respect copyright and fair use laws;
b. No content that is threatening or obscene;
c. No hate speech. Examples of hate speech include incitement to imminent
lawless action, , fighting words, or defamation;
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d. No content that promotes or fosters violence or perpetuates discrimination
including cyberbullying and harassment;
e. No spam or promotional content including posting the same content multiple
times on a channel;
f. No nudity or sexual content;
g. Comments or posts should not advertise products or services, nor promote or
oppose any political party, candidate for elected office, or ballot proposition.
h. Direct and personal communication in the course of a trade or business;
i. No misleading or deceptive information.
Legal disclaimer: “The City of Denton is not responsible for the content nor
endorses any site which has a link from this page. All content, comments, and
replies posted are subject to the Freedom of Information Act and all Texas
Open Records laws; the City of Denton reserves the right to remove any
messages or postings. This Comment Policy is subject to amendment or
modification at any time to ensure that its continued use is consistent with its
intended purpose as a limited forum.
2. All City of Denton social media platforms, pages, and subgroups must link to the
City of Denton Community Guidelines located on the City of Denton website.
3. To the extent that design parameters of the host site allow, City and department
platforms, pages, and subgroups, must conform to the Community Guidelines and
the following:
a. Be identified as a City of Denton official site;
b. Contain City of Denton contact information;
c. Contain the City and/or department logo;
d. Have a link to the appropriate page of the City’s website.
V. Cyber Expectations
A. Safeguarding sensitive information and maintaining secure information systems is essential.
As representatives of the City, employees must adhere to the guidelines set in Policy 506.02-
User Authorization, Identification, and Accountability Policy 506.02.
VI. Roles and Responsibilities
Human Resources Business Partners – Responsible for guiding employees on policy
interpretation and for investigating any alleged violations to ensure compliance and
accountability.
Chief Technology Officer – Oversees the technological aspects of the policy, ensuring
that all platforms and tools comply with City information security requirements.
Marketing and Communications – Responsible for overseeing the organization’s
branding, content, and overall social media strategy to maintain a consistent and
professional public image.
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Social Media Liaisons – Responsible for the day-to-day management of departmental
social media pages and are responsible for upholding the organization’s standards across
all digital communications. Social Media Liaisons are also responsible for moderating
comments on the social media platforms they manage in accordance with this policy.
Social Media Liaisons are also considered employees, as defined below.
VII. Definitions
Confidential Information – Legally protected data such as personal records, legal matters,
or internal documents that are not intended to be shared publicly.
Employee – Any person who is employed with the City of Denton. This includes, but is
not limited to full-time, part time, and seasonal employees.
Moderation – The action of Marketing and Communications and social media liaisons to
monitor, respond to, address and, if needed, to delete interactive components of the City’s
social media platforms that violate community guidelines (Exhibit B) to ensure a safe space
for residents to engage in two-way communication with staff while still upholding First
Amendment rights. A guide on how and when to respond to comments may be found in
Exhibit B.
Official Social Media- The use and management of official social media platforms on
behalf of the city or its departments.
Sensitive Information - Content that could harm public trust or operations if shared, such
as internal discussions or unofficial opinions.
Social Media – A set of internet tools enabling users to participate in community
experiences online and to connect with people of common interests to learn, play, work,
organize, and socialize; networks may be open to the public or restricted to members as
determined by the user.
Subgroups – A subgroup refers to any subcommunities that can be created within a social
media network. For example, a Facebook Group.
Social Networks. Examples of Social Networks that exist as of the date of this policy
include, but are not limited to:
Archive Social – An archive software that automatically archives social media and web
content for public records retention.
Facebook – A social networking site where users can develop a personal profile, add
friends, communicate with peers by private message or public postings and notify their
followers of what they are currently doing via a “status update.” Additionally, users may
follow entities and organizations in order to receive notifications when new information is
available. Facebook should be used primarily as a two-way engagement and relationship-
building tool.
Instagram – An online photo-sharing application and social network platform. Instagram
allows users to edit and upload photos and short videos. The Instagram Reels feature is a
home for short-form video content produced by the City as a way to convey messaging in
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a distilled form. Instagram should be used for highly visual content that shows the
personality of the city.
LinkedIn – A social networking site designed specifically for the business community.
The goal of the site is to allow registered members to establish and document networks of
people they know and trust professionally.
Nextdoor – Nextdoor is a social networking service for neighborhoods. Posts made to the
website are available only to other Nextdoor members living in the same neighborhood.
Note: The City of Denton maintains an agency page on Nextdoor, but is not granted access
to view individual neighborhood pages. Nextdoor is a hyper-localized platform with focus
on updates that impact our residents’ day-to-day lives.
X (formerly Twitter) - A social media platform that enables users to send and read short
messages known as “tweets;” such messages are then displayed on the author’s profile page
and delivered to the author’s subscribers who are known as “followers.” X is where the
journalists live, so it should be used for quick updates and news distribution.
YouTube – A video sharing website where users upload and share unlimited numbers of
videos.
REFERENCES
Policy 108.10 - Harassment Prevention/Workplace Abuse
Policy 109. 01 - Corrective Action
Policy 506.01 - Acceptable use of Technology resources and Standard Policy
Policy 506.02 - User Authorization, Identification, and Accountability Policy
Policy 506.12 - Covered Applications Policy
Policy 506.13 - Information Security Policy.
Comment Moderation SOP
Freedom of Information Act
Texas Public Information Act
Title II, Americans with Disabilities Act
REVISION HISTORY
Revision Date Policy Owner Summary
07/14/2010 Human Resources Initial Policy Adoption
Policy Statement Adopted by City Council on
7/14/2010
12/17/2020 Human Resources General Updates to Admin. Procedures
06/19/2026 Marketing and
Communications
Revised Policy Statement Adopted by City Council on
6/19/2026
Merging all separate social media policies into one
SOP Created for comment moderation
Robson Ranch Roadway Expansion Project location and limits
Limits from Sagehawk to I-35 W
Limits from Sagehawk to I-35 W
January 16, 2026 Report No. 2026-016
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Standardizing boards and commissions terms and streamlining related processes.
SUMMARY:
On September 9, Council Member Jill Jester presented a two-minute pitch to consider the
standardization of board and commission terms, a review of meeting frequency and quorum
challenges, and the exploration of software tools to support Council Members.
BACKGROUND:
The City of Denton relies on the valuable contributions of its residents through a network of 27
boards and commissions. These bodies provide meaningful opportunities for public engagement
and help shape the City's decision-making processes.
Managed by the City Secretary's Office, with departmental staff serving as liaisons, these boards
and commissions play an important role in our community. City Council Members nominate
residents to serve, and the City Secretary's Office ensures eligibility before presenting the
nominations to Council for approval.
In FY 2024-25, the City Secretary's Office conducted a comprehensive review of all boards and
commissions. As a result, several improvements were implemented including a new board liaison
training, enhanced tracking of meeting minutes and attendance, and overall increased efficiency.
The review also identified ongoing challenges, such as difficulty meeting quorum and persistent
vacancies. These issues contributed to the dissolution of the Internal Audit Advisory Committee
and a reduction in membership of the Community Services Advisory Committee. The review did
not consider the appointment or nomination processes, membership terms, meeting frequency, or
the need for additional software tools.
Following Council consensus on moving Council Member Jester’s two-minute pitch forward, staff
solicited feedback from board liaisons and department directors, while conducting a thorough
review of the current boards and commissions processes, including the nomination and
appointment process, term lengths and effective dates.
The following recommendations aim to improve consistency, transparency, and efficiency across
all boards and commissions.
DISCUSSION:
Summary of Boards and Commissions:
The City of Denton’s network of 27 resident boards, commissions/committees is made up of 21
advisory boards, commissions, and committees, and 6 quasi-judicial boards, commissions, and
January 16, 2026 Report No. 2026-016
committees. Five of the 27 committees are required by state law and/or the City’s Charter. The
City Council participates in three Council committees, and 5 hybrid council-resident committees.
Requirements for service on the majority of resident boards or commissions include being 18 years
of age or older, a resident of the City of Denton, and not being in arrears on any payments to the
City. City Secretary’s Office staff are responsible for the vetting of applicants prior to Council
consideration.
Most board and commission members serve two-year terms, with a limit of three consecutive
terms. However, a few boards have different term lengths and limits:
x Denton PD Chief of Police Advisory Board: 3-year terms, max of 2 consecutive terms
x Capital Improvements Advisory Committee: 4-year terms, max of 2 consecutive terms
x Civil Service Commission: 3-year terms, max of 3 consecutive terms (required by state
statute)
x Public Utilities Board: 4-year terms, max of 3 consecutive terms
City Comparison
As part of our ongoing evaluation, staff reviewed the number of boards and commissions in several
cities across the region. The data shown in Exhibit 2 indicates that Denton maintains more boards
than many other cities, which reflects our commitment to civic engagement, transparency, and
community representation. However, it's important to note that a higher number of boards does
not necessarily equate to stronger engagement or better outcomes. Meaningful civic engagement
is best supported through boards and commissions with clearly defined purposes, manageable
scopes of work, and adequate staff support.
Additionally, Denton’s ongoing, year-round board and commission process is an outlier compared
to many other cities. Most other cities follow a more structured approach, such as an annual board
cycle, scheduled recruitment events, or coordinated onboarding timelines, which help streamline
operations and improve consistency in member engagement.
Standardizing Board Terms
Currently, many board and commission terms begin and end in the fall, typically between August
and October. However, inconsistencies in term start and end dates have created confusion and
administrative challenges.
To address this, staff recommend aligning all board, commission, and committee terms to a
uniform term cycle, beginning September 1 and ending August 31, which will closely align with
the City’s budget and strategic goal cycles.
For additional consistency, staff further recommend the following renewal structure:
x Even-numbered Council Places: Terms renew in even-numbered years
x Odd-numbered Council Places: Terms renew in odd-numbered years
January 16, 2026 Report No. 2026-016
Keeping with existing procedure, in the event of a vacancy occurring outside the regular term
cycle, such as through an unexpected resignation or other extenuating circumstances, the position
would be filled for the remainder of the unexpired term. This approach ensures that the established
term cycle remains intact, preserving consistency across all boards, commissions, and committees
while allowing for timely appointments as needed.
This approach will simplify term tracking, improve transparency, and ensure a more predictable
and equitable appointment process across all boards and committees.
Recruitment and Application Process
The City currently operates a year-round application process for all boards, commissions, and
committees. The City Secretary’s Office accepts applications on a rolling basis, and, upon request,
shares submitted applications with Council Members to assist in the nomination process.
If Council adopts the proposed changes to standardize term start dates (beginning September 1),
the recruitment and application process could be streamlined into a more focused, time-bound
cycle. Staff recommend establishing a defined annual application period from May 15 to July 15
each year.
This approach would:
x Allow staff to concentrate efforts during a specific period, improving efficiency and
coordination.
x Enable a more strategic and targeted recruitment approach.
x Enhance public engagement through a coordinated outreach campaign.
To support this effort, the City Secretary’s Office would collaborate with the Marketing and
Communications team to develop a citywide informational campaign aimed at attracting a diverse
pool of qualified applicants. Additionally, to bridge the gap between application periods, staff
would develop a Boards and Commissions Interest Form that would be available year-round on
the City’s boards and commissions webpage. The form would require only basic contact
information to be used to invite applications when the application period is active.
Nomination Process
Currently, the City Secretary’s Office engages Council Members throughout the year to consider
nominations for vacancies on boards, commissions, and committees. This rolling approach, while
flexible, can lead to inconsistent timing and coordination.
With the proposed shift to a defined application period (May 15 – July 15), August would serve
as a dedicated nomination month, providing Council Members a focused opportunity to work
closely with the City Secretary’s Office, review applications, and engage directly with applicants
and potential nominees. This streamlined approach aims to foster more intentional outreach,
improve transparency, and strengthen community involvement in the appointment process.
Nomination Process Options:
January 16, 2026 Report No. 2026-016
x Individual Council Member Meetings: The City Secretary’s Office could schedule
annual or biannual one-on-one meetings with each Council Member to:
x Review current and upcoming vacancies
x Discuss submitted applications
x Facilitate the nomination process
x Annual Council-Applicant Event: Host a yearly event where applicants are invited to
meet Council Members. This could take the form of:
x A formal interview session, or
x An informal meet-and-greet, depending on Council’s preference and
availability.
Staff recommend implementing individual Council Member meetings beginning in August 2026.
Given the potential for reduced board membership and meeting frequency during the transition,
staff does not recommend launching a public event in the first year. However, an annual event
could be considered in future years once the new recruitment and appointment cycle is fully
established.
Boards and Commissions Software
The City of Denton uses Granicus’ Boards and Commissions software to manage board member
information, vacancies, and applications. While the software offers a range of helpful features, it
is currently not being used to its full potential.
Application Management: Applicants submit their materials directly through the online portal.
Applications are stored in the system for six months, allowing staff to easily access and review
submissions as needed.
Packet Feature: At this time, the packet feature within the software is not being utilized. This tool
allows staff to compile multiple applications into a single PDF packet, which can then be shared
with Council Members during the nomination process. Staff recommend implementing the packet
feature in 2026 to improve the efficiency and consistency of the nomination process.
Attendance Tracking: The software includes functionality to track board member attendance and
generate reports. However, this depends on accurate and timely data entry following each meeting.
The City Secretary’s Office recommends continuing to reinforce that board liaisons enter
attendance data regularly and generate reports every six months. These reports can be shared with
Council to support decisions regarding member participation and quorum challenges.
Additionally, attendance reports can be included with application packets during the onboarding
process to give Council Members a more complete view of board activity and engagement.
These features are included in the existing Granicus Suite and would not require additional
budgetary allocations. If the proposed modifications do not meet operational needs, staff will
evaluate alternative software solutions that may require budgeting in future years.
January 16, 2026 Report No. 2026-016
Special Qualifications
Seven boards and commissions have additional membership qualifications or requirements, often
involving professional experience or representation in relevant fields:
x Animal Services Advisory Committee
o Required by state law. Membership must include:
One licensed veterinarian with a principal business address or residence in
the City of Denton
One City official
One City of Denton Animal Shelter employee
One representative from an animal welfare organization
x Capital Improvements Advisory Committee
o Required by state law. Membership must include:
At least 50% of the seven members must be representatives from the real
estate, development, or building industries who are not employees or
officials of a political subdivision or governmental entity
One member must be a resident and representative from the City of
Denton’s extraterritorial jurisdiction (ETJ)
x Discover Denton Advisory Board
o Membership must include 13 voting members representing:
Three hotel/motel owners or general managers
Two entertainment venues or restaurants
Two attractions or events
One Denton Convention Center representative
One higher education representative
One Greater Denton Arts Council representative
One transportation representative
Two City Council members
x Economic Development Partnership Board
o Membership must include representatives of the following organizations and/or
industries:
One University of North Texas President or designee
One Texas Woman’s University President or designee
One Aviation
Two City Council Members
Two Top 20 Taxpayers
Two Denton Chamber of Commerce
One Denton Black Chamber of Commerce
One Denton Hispanic Chamber of Commerce
Ex-officios: City Manager, Denton ISD Superintendent, Denton Chamber
President
x Health and Building Standards Commission
o Membership must include:
One general contractor
One architect or engineer
One representative from the plumbing industry
January 16, 2026 Report No. 2026-016
One representative from the electrical industry
Two individuals associated with the construction, development, or real
estate industry
One additional member
x Historic Landmark Commission
o Required by state law. Membership must include five members with qualifications,
professions, or affiliations in the following areas:
Architecture
Architectural history
Planning
Prehistoric and historic archaeology
Folklore, cultural anthropology, curation, conservation, or landscape
architecture
x Sustainability Framework Advisory Committee
o Membership should reflect academic, professional, occupational, or volunteer
experience in one or more of the following areas outlined in the Sustainability
Framework:
Air quality
Water
Energy
Transportation
Resiliency
Education
Solid waste
Land use
The vetting process for these qualifications has been inconsistent in the past, as the existing
application process has lacked the appropriate questions or fillable fields for the applicant to
provide their qualifications.
To better support the nomination process for boards requiring specific qualifications, the City
Secretary has activated the resume requirement for all applicants. Resumes will assist both the City
Secretary and board liaisons in evaluating eligibility and ensuring applicants meet the necessary
criteria. For boards with qualification requirements, applicant resumes will be included in the
application packets shared with Council Members.
To reduce unnecessary data storage, the City Secretary has submitted a ticket to Granicus to
explore whether the resume requirement can be limited to only those boards that require specific
qualifications.
In addition, for boards with specialized requirements, staff are working to implement a 500-word
required essay as part of the application. This essay will allow applicants to explain how their
education, qualifications, and professional experience align with the board’s criteria. This
enhancement will help liaisons, directors, and the City Secretary’s Office more effectively identify
January 16, 2026 Report No. 2026-016
qualified candidates, especially in cases where resumes may not clearly convey relevant
experience.
STAFF REVIEW OF ALL BOARDS, COMMISSIONS, AND COMMITTEES:
As part of the pitch response, staff conducted a comprehensive review of all boards, commissions,
and committees. This included meeting with board liaisons, department directors, and other
relevant staff to discuss each board’s operations, challenges, and opportunities for improvement.
Staff were encouraged to share any barriers impacting their board’s functionality and to propose
potential solutions that could streamline processes or enhance engagement. A key focus of these
discussions was to evaluate whether any committees may no longer be necessary or could operate
effectively with reduced meeting frequency.
While staff have outlined recommendations below based on these conversations, any decisions
regarding the dissolution of a board or changes to meeting schedules remain at the discretion of
the City Council.
CITY COUNCIL COMMITTEES
The City has three committees made up of Council Members. In addition to their regular meetings,
City Council members serve on these committees in order to provide staff with direction on
specific topics of interest.
Agenda Committee
The Agenda Committee is tasked with reviewing the City Manager's proposed City Council
agendas as to form and agenda content. The committee consists of the Mayor, Mayor Pro Tem,
and the City Manager, and they meet the first Thursday of each month to review each month’s
Council agendas and pending Council items. No changes to the Agenda Committee are
recommended at this time.
Committee on the Environment (COE)
The Committee on the Environment was created to review, discuss, deliberate, and consider
environmental issues and resources and make recommendations to the Council. They may also
deliberate and make recommendations regarding any other matter delegated to the Committee by
the Council. In 2024, Council directed that the committee should meet as needed, instead of having
a regular meeting schedule, as the committee has not had significant business to attend to. In 2025,
Council did not refer a matter to COE and the committee has met for two planned meetings, and
one additional meeting to complete the preceding meeting. Given that the environment is
integrated into other committee discussions, COE’s limited meeting schedule and minimal
workload, Council may wish to consider dissolving the committee to better align resources with
active and impactful boards.
Community Partnership Committee (CPC)
The Community Partnership Committee was created in 2020, with the replacement of the Hotel
Occupancy Tax (HOT) and Sponsorship Committee for the purpose of monitoring allocation and
use of both the hotel occupancy tax and sponsorship funds, ensuring HOT funds are being used to
January 16, 2026 Report No. 2026-016
directly enhance and promote tourism and hotel/convention industry, ensuring the sponsorship
funds are being used to further a charitable cause, economic or community growth and serve a
public purpose in the best interest of the general welfare of the City of Denton, recommend
organizations to receive funding to the City Council, and other duties as assigned by the City
Council. No changes are recommended at this time.
COUNCIL-RESIDENT HYBRID COMMITTEES (ADVISORY)
The City has seven committees consisting of both Council Members and residents. Each
committee has a different make up of members, but all are advisory and not required by state or
federal law.
Development Code Review Committee (DCRC)
The Development Code Review Committee was originally established by ordinance in 2018 as an
ad hoc advisory body tasked with recommending updates to the City’s Development Code, which
had not been comprehensively revised since 2002. After completing its work and contributing to
the adoption of the 2019 Development Code, the committee was dissolved at the end of that year.
It was reestablished in October 2020 to assist with ongoing amendments and was designated a
standing committee in March 2021.
The committee is composed of six voting members, three City Council Members and three
Planning and Zoning Commissioners, both of which are bodies that ultimately approve
Development Code amendments.
Since its members already serve on the decision-making bodies responsible for code changes, its
ongoing role may be duplicative. Staff recommend that the committee either be dissolved entirely
or returned to ad hoc status. If retained in an ad hoc capacity, Council should consider specifying
that the committee only convene when formally directed to do so by the City Council for the
purpose of reviewing or advising on specific code amendments. This approach would ensure the
committee is activated purposefully and meets only when its input is needed, promoting efficiency
and reducing redundancy.
Discover Denton Advisory Board
The Discover Denton Advisory Board was established in 2025 to support the City’s tourism and
convention efforts. Its purpose is to evaluate and recommend strategies that promote Denton as a
premier destination, enhance collaboration with tourism-related entities, encourage new visitor
attractions, and increase hotel/motel stays within the city.
The Discover Denton operations, including the oversight of the Discover Denton Advisory Board,
will transition to an independent organization in early 2026. No modifications to the board are
required.
Economic Development Partnership Board (EDPB)
The Economic Development Partnership Board was established in 2003 to provide policy guidance
on economic development matters in partnership with the Denton Chamber of Commerce. Over
time, its membership has expanded to include representatives from Denton ISD, the Black
January 16, 2026 Report No. 2026-016
Chamber of Commerce, and the Hispanic Chamber of Commerce, among others. The board
currently includes 13 voting members with a wide range of qualifications, including Council
Members, business leaders, and representatives from local educational institutions. It also includes
three ex-officio members: the City Manager, the President of the Chamber, and the Denton ISD
Superintendent.
EDPB is the only committee with a separate nominating committee each time a vacancy occurs.
This additional step is not used by any other board or commission. To improve efficiency and
better align with the City’s broader boards and commissions framework, staff recommend
eliminating the Nominating Committee process and utilizing the annual nominations process with
all other boards and commissions. Additionally, staff propose restructuring the board to reduce its
membership to seven, which is consistent with all other boards.
Downtown Economic Development Committee (DEDC)
The Downtown Economic Development Committee is a subcommittee of the Economic
Development Partnership Board, created to support economic development efforts specific to
Denton’s downtown area. The committee is composed of 7 to 13 members, appointed by the
Economic Development Partnership Board. Members must be downtown business or property
owners, or representatives from adjacent community organizations such as the Denton Chamber
of Commerce, Denton County, Texas Woman’s University, Greater Denton Arts Council, and the
Main Street Association.
Although the committee is scheduled to meet every other month, it frequently cancels meetings
due to a lack of substantive business. In 2025, for example, the committee met only three times,
despite being scheduled for six meetings. This pattern suggests that the committee’s current
structure and meeting frequency may no longer be aligned with its workload or purpose.
As the only major subcommittee within the City’s boards and commissions structure, the
Downtown Economic Development Committee is an outlier. Its scope overlaps significantly with
other entities, and staff anticipate bringing forward a proposal to establish a Main Street
Association Board under the City’s purview. Should that board be created, it would likely serve a
similar purpose and include many of the same stakeholders, resulting in duplication of effort and
membership.
Staff recommend dissolving the Downtown Economic Development Committee and transitioning
its functions to the anticipated Main Street Board. This change would streamline engagement with
downtown stakeholders, eliminate redundancy, and provide a more focused and sustainable
structure for supporting downtown economic development.
If Council does not wish to eliminate the subcommittee, staff recommend reducing its membership
to seven to align with standard board composition practices and improve consistency across the
City’s boards and commissions.
Mobility Committee
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The Mobility Committee was re-established in 2023 following the dissolution of the Traffic Safety
Commission. It is composed of three City Council Members and two resident members, nominated
by Council. The committee meets monthly and typically engages in lengthy discussions, often
lasting one to two hours. Its charge includes advising the City Council on traffic safety, bicycle
and pedestrian infrastructure, traffic control devices, and other mobility-related matters.
While the committee maintains a high volume of work and demonstrates strong engagement, staff
have noted that discussions occasionally drift into operational territory rather than remaining
focused on strategic advisement. To strengthen the committee’s effectiveness and broaden its
impact, staff recommend restructuring its membership to include external partners such as Denton
ISD, Denton County, DCTA, and TxDOT. These entities are directly affected by the City’s
mobility decisions and would bring valuable perspectives and expertise to the committee’s work.
Transitioning to a partnership-based model would enhance regional coordination, improve
strategic alignment, and ensure the committee remains focused on high-level policy guidance.
If Council does not wish to restructure the committee, staff recommend reducing its membership
to three Council Members only, consistent with other Council committees. This would streamline
operations while maintaining the committee’s advisory role.
Tax Increment Reinvestment Zone (TIRZ) No. 1
The Tax Increment Reinvestment Zone No. 1 Committee was established in 2010 to oversee the
administration of the zone and guide its development. The committee is responsible for preparing
and adopting a project plan and financing plan for the zone, submitting those plans for formal
adoption, and monitoring their implementation. The committee plays a key role in ensuring that
tax increment financing is used effectively to support infrastructure improvements and economic
development within the designated area.
TIRZ 1 is composed of seven members, 5 members and 2 Council Members, and is scheduled to
meet every other month. The committee has maintained a consistent meeting schedule and
continues to fulfill its responsibilities without operational concerns. Staff report that the current
structure and cadence of the committee are appropriate for its scope and workload.
Additionally, if the Downtown Economic Development Committee is dissolved, staff recommend
that TIRZ 1 serve as the sole scoring body for the Downtown Reinvestment Grant. This grant is
exclusively available to businesses located within the TIRZ 1 and TIRZ 1A boundaries, making
TIRZ 1 the most appropriate entity to evaluate and score applications.
Tax Increment Reinvestment Zone (TIRZ) No. 2
The Tax Increment Reinvestment Zone (TIRZ) No. 2 Committee was established in 2012 with
responsibilities similar to those of TIRZ 1. The committee is charged with making
recommendations concerning the administration of the zone, preparing and adopting a project and
financing plan, submitting those plans for formal adoption, and monitoring their implementation.
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TIRZ 2 shares much of its membership structure with the Economic Development Partnership
Board, with the addition of two extra members. Meetings are held on an ad hoc basis, convening
only when there is relevant business to address.
Because the proposed modifications to the Economic Development Partnership Board would
directly affect the composition and structure of TIRZ 2, staff recommend revisiting the
membership and meeting schedule of this committee once Council has provided direction on the
broader board restructuring. Aligning TIRZ 2 with any approved changes will help ensure
consistency and operational efficiency across related bodies.
RESIDENT ADVISORY BOARDS
Airport Advisory Board
The Airport Advisory Board was established by resolution in 1969 and most recently modified in
2020. The board provides guidance to the City Council on a wide range of airport-related matters,
including safety, operations, infrastructure, land use, and long-term planning. It also plays a key
role in reviewing lease amendments and assignment fees prior to Council consideration and
supports public engagement efforts related to the Airport Business and Master Plans.
The board is composed of seven members, each nominated by a respective Council Member, and
serves two-year terms. It meets monthly, typically for about an hour to an hour and fifteen minutes.
While meetings may occasionally be canceled due to a lack of action items, the board generally
meets as scheduled and has not experienced issues with quorum or member engagement.
Department staff report high satisfaction with the board’s current structure, schedule, and level of
participation. The board is considered an effective and valuable resource in supporting the City’s
airport operations and strategic planning.
Staff do not recommend any changes to the Airport Advisory Board at this time.
Animal Shelter Advisory Committee (ASAC)
The Animal Shelter Advisory Committee was established in accordance with the Texas Health and
Safety Code, which requires municipalities operating animal shelters to maintain an advisory body.
The committee must include at least one licensed veterinarian with a principal place of business
or residence in Denton, one City official, one employee of the Denton Animal Shelter, and one
representative of an animal welfare organization.
The committee currently meets bi-monthly (every other month), though it does not always have
timely or substantive business to address. State law requires the committee to meet at least three
times per year, and the current monthly schedule exceeds what is necessary to fulfill its statutory
obligations.
To better align the committee’s meeting schedule with its workload and legal requirements, staff
recommend reducing the frequency of meetings from bi-monthly to quarterly. This adjustment
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would allow for more focused and strategic discussions while maintaining compliance with state
law.
Bond Oversight Committee
The Bond Oversight Committee was established to provide ongoing review and feedback on the
progress of voter-approved bond projects. The committee meets quarterly to evaluate
implementation, monitor timelines, and ensure transparency and accountability in the use of public
funds.
While the committee serves an important role in maintaining public trust and oversight, staff
recommend clarifying the qualifications for membership. Specifically, staff propose that future
nominations give preference to members who have previously served on a Citizen Bond
Committee. This would ensure that appointees have relevant experience and a foundational
understanding of the bond development and approval process.
This adjustment would strengthen the committee’s ability to provide informed feedback and
maintain continuity between the planning and implementation phases of bond-funded initiatives.
Capital Improvements Advisory Committee (CIAC)
The Capital Improvements Advisory Committee was recently reestablished as a standalone
committee in accordance with new state law. Its primary purpose is to advise the City on matters
related to capital improvement planning and impact fees, ensuring compliance with statutory
requirements and supporting long-term infrastructure development.
Because the committee was only recently reestablished, staff do not yet have sufficient operational
data or feedback to recommend changes. As part of future boards and commissions reviews, staff
will evaluate the committee’s structure, effectiveness, and alignment with its statutory
responsibilities and provide recommendations as needed.
Committee on Persons with Disabilities (COPWD)
The Committee on Persons with Disabilities was established in 2018 to advise the City on
accessibility and accommodation across a range of projects and services. Its charge includes
providing input on ADA-compliant sidewalk and crosswalk improvements, park development,
signage enhancements, facility upgrades, and adaptive programming within Parks and Recreation.
The committee also played a key role in the development of the City’s ADA Transition Plan, which
has since been adopted and is being implemented through multiple phases.
With many of the committee’s original objectives now fulfilled and implementation efforts being
reviewed by an internal ADA Liaison Group, its ongoing role has become less defined. The
committee has also faced challenges in maintaining quorum and consistent engagement.
Staff recommend integrating the Committee on Persons with Disabilities into the existing ADA
Liaison Group, allowing for more direct collaboration between staff and committee members.
Under this model, the committee could convene with the ADA Liaison Group on a quarterly basis
to provide input on accessibility-related initiatives. The ADA Liaison Group would continue to
January 16, 2026 Report No. 2026-016
meet separately from the committee on a monthly basis to ensure continuity of service and
feedback. This approach would preserve the committee’s advisory function while improving
flexibility and operational efficiency.
Community Services Advisory Committee (CSAC)
The Community Services Advisory Committee was formed in 2021 through the consolidation of
the Community Development Advisory Committee and the Human Services Advisory Committee,
intended to streamline operations and unify the oversight of funding allocations across federal,
state, and local sources. The committee’s primary function is to evaluate and recommend how
public resources should be distributed, using a structured allocation assessment process.
In early 2025, the committee’s membership was reduced from eleven to seven. This adjustment
was made in response to persistent quorum challenges and to better align with the composition of
other city boards and commissions and has improved the committee’s operational challenges.
The nature of the committee’s work is inherently cyclical. Most of its activity occurs between
September and May, coinciding with the annual funding cycle. During this period, the committee
meets monthly and plays a critical role in reviewing applications, assessing community needs, and
making funding recommendations. Outside of this window, meetings are often canceled due to a
lack of actionable items.
Staff do not recommend any structural changes to the committee at this time. However, they do
suggest formalizing the meeting schedule to reflect the committee’s natural rhythm. Specifically,
the recommendation is to continue monthly meetings during the active funding cycle (September
through May) and allow for ad hoc meetings during the remainder of the year as needed. This
approach would preserve the committee’s flexibility while acknowledging the seasonal nature of
its responsibilities.
Denton Police Department Chief of Police Advisory Board
The Chief of Police Advisory Board was established in 2020 by ordinance to provide structured
community input on policing policies and practices in Denton. Its creation was part of a broader
effort to enhance transparency, accountability, and public trust in law enforcement, particularly in
areas involving use of force, racial profiling, and officer wellness.
The board’s responsibilities are extensive and include reviewing departmental policies and training
related to use of force—with a particular focus on de-escalation techniques—as well as evaluating
practices around biased-based policing. It also analyzes related data and trends and advises on
officer training and wellness initiatives. Additionally, the board serves as a conduit for community
engagement, offering feedback on how the department can better serve diverse populations,
including individuals with disabilities and members of the LGBTQ+ community.
Membership on the board is broad. It consists of 16 members, including:
x Seven residents, each nominated by a City Council Member.
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x Five professionals, appointed by the City Manager, representing law enforcement and city
administration.
x Up to five non-voting members, appointed by the Chief of Police, typically drawn from
institutions such as UNT, TWU, and Denton ISD.
Despite its initial momentum, the board has recently faced challenges in maintaining quorum, and
its role has become less defined since completing its original charge of reviewing the City’s use
of force policies. With fewer policy updates required, the frequency and structure of meetings have
come under review.
Staff recommend reducing the board’s meeting schedule from biannual to annual, with the
flexibility of convening additional meetings at the discretion of the City Council, City Manager,
or Chief of Police. This would allow for focused updates on data, trends, and any proposed policy
changes. Additionally, staff suggest evaluating the board’s size and considering a reduction in
membership to improve efficiency and quorum attainment.
Library Board
The Library Board was established in 1984 to provide resident input and guidance on the operation
of the City of Denton’s library system. Its purpose is to advise on policies, programs, and services
that support the library’s mission and ensure it meets the evolving needs of the community.
The board is composed of seven members. The board meets monthly to discuss matters related to
library operations, programming, and strategic planning. The board plays a key role in shaping the
direction of library services, including recommendations on service and facility development,
resource allocation, and community engagement initiatives.
Staff report a high level of satisfaction with its current structure, member engagement, and meeting
schedule. The board has not experienced significant quorum issues and continues to function
effectively.
Staff do not recommend any changes to the Library Board at this time. Its consistent performance
and alignment with its original charge make it a model for other advisory bodies.
Parks, Recreation, and Beautification Board
The Parks, Recreation, and Beautification Board was established in 1999 to advise the City of
Denton on matters related to community appearance, beautification, and the development and
maintenance of parks and recreational facilities. Its scope includes recommendations on how to
enhance the visual environment of the city, particularly at its entrances, and how to foster public
engagement in beautification efforts.
The board is composed of seven members and meets monthly. According to staff feedback, the
board is functioning effectively, with consistent engagement and satisfaction regarding its current
operations. There are no reported issues with quorum or member participation.
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Staff do not recommend any changes to the Parks, Recreation, and Beautification Board at this
time. Its structure, meeting frequency, and contributions are aligned with its original mission and
continue to serve the community well.
Public Arts Committee
The Public Arts Committee was created to advise the City on matters related to public art,
including the commissioning, placement, and maintenance of artworks, as well as oversight of
cultural districts. The committee consists of nine members and meets bi-monthly. Over time, the
scope of the committee has become somewhat unclear, and members have occasionally proposed
artistic concepts that exceed the City’s operational capacity or available resources.
Given these challenges, Council could consider phasing out the committee and approaching the
Greater Denton Arts Council (GDAC) about assuming a similar initiative. As GDAC is contracted
with the City, this transition could be explored as part of future contract discussions. Additionally,
GDAC is likely in a stronger position to facilitate community-driven art initiatives, given its
established infrastructure, professional expertise, and deep connections within the local arts
community.
This approach would allow the City to continue fostering public art in a more sustainable and
focused manner, while maintaining Council’s ability to influence City art projects through bond
initiatives and the allocation of Hotel Occupancy Tax (HOT) funds, of which GDAC is a recipient.
Public Utilities Board (PUB)
The Public Utilities Board was originally created in 1976 and later modified in 1999 and 2006. It
is one of the few boards included in the City Charter, which gives it a formal and enduring role in
Denton’s governance structure. The board is tasked with reviewing utility budgets and making
recommendations on a wide range of utility-related matters, including capital projects, rate
structures, and the issuance of utility bonds. It also has the authority to expend funds on public
information and advertising related to utilities. The board is composed of seven members, each
serving four-year terms, and it meets twice a month.
Staff are planning to implement minor operational modifications in the upcoming year to enhance
strategic alignment. Following these changes, staff recommend reviewing the board for any
additional areas of improvement. The board is required in the City Charter, so changes to its
structure or responsibilities would require a Charter amendment, a process that can only occur
once every two years and must be approved by voters.
Sustainability Framework Advisory Committee (SFAC)
The Sustainability Framework Advisory Committee was established in 2020 to advise the City
Council on the implementation of Denton’s Sustainability Framework. In 2021, the Sustainability
Framework Fund was established with expenditures guided by an annual work plan recommended
by the Sustainability Framework Advisory Committee. The committee was envisioned as a
resident-led body to help guide the City’s environmental and sustainability initiatives.
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While the committee is set for monthly meetings, it has struggled to maintain quorum over the past
several years. Currently, there are two vacancies that directly impact its ability to conduct business.
To address these challenges, staff recommend modifying the committee’s set meeting schedule
from monthly to bi-monthly. This change would allow for more substantive discussions while still
supporting the committee’s annual work plan recommendation. Special-called meetings to address
demands will be used as needed. Additionally, if Council determines that the committee is no
longer the most effective structure for this work, staff suggest considering the formation of an
annual taskforce or working group to maintain the City’s commitments to sustainability and ensure
continued work plan review for the Sustainability Framework Fund.
QUASI-JUDICIAL BOARDS
The City operates six quasi-judicial boards that are required by state law and/or the City’s Charter.
Each quasi-judicial board holds decision-making authority within its designated scope.
Board of Ethics (BOE)
The Board of Ethics was established in 2018 by ordinance to enforce the City’s Ethics Ordinance.
Its responsibilities include reviewing complaints related to ethical conduct, issuing and enforcing
limited subpoenas to compel testimony or document production, and making recommendations to
the City Council on amendments to the ordinance.
The board is composed of seven members, each nominated by a respective Council Member, and
serves two-year staggered terms. Meetings are held monthly, though the frequency of business
varies depending on the volume of complaints or ordinance-related matters. When not actively
reviewing complaints or proposed amendments, the board’s workload can be minimal.
Given the inconsistent flow of business, staff recommend modifying the meeting schedule from
monthly to bi-monthly or quarterly. This adjustment would better align the board’s meeting
frequency with its actual workload while preserving its ability to respond promptly when needed.
Civil Service Commission
The Civil Service Commission was established pursuant to Chapter 143 of the Texas Local
Government Code, which governs civil service systems for police and fire departments in
participating municipalities. Chapter 143 requires the maintenance of a Civil Service Commission
to administer and oversee statutory civil service process.
The Commission is responsible for approving hiring and promotional eligibility lists, hearing
appeals related to disciplinary actions, reviewing promotional exam challenges, and adjudicating
other matters expressly authorized under Chapter 143. The Commission functions as a quasi-
judicial body and its authority is limited to matters defined by state law.
The commission is composed of three members, selected by the City Manager and appointed by
the City Council, each serving staggered three-year terms. Meetings are generally scheduled
monthly but may be canceled during periods when no agenda items are pending. Regular meetings
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typically last under an hour, while appeal hearings can extend several hours depending on the
complexity of the case.
Staff report a high level of satisfaction with the Commission’s current structure, meeting cadence,
and member engagement. The Commission is operating effectively and fulfills a legally required
role under state law.
No structural or governance modifications are recommended, as the Commission’s existence,
composition, and core responsibilities are prescribed by Chapter 143 of the Texas Local
Government Code.
Health and Building Standards Commission (HABSCO)
The Health and Building Standards Commission was originally created in 1999 as the Construction
Advisory and Appeals Board and was renamed in 2010. It is one of the few boards required by the
City Charter, giving it a formal and legally mandated role in the City’s governance.
The commission is composed of nine members, seven voting members and two alternates. To the
extent that persons are available within the city, the commission shall consist of one (1) general
contractor, one (1) architect or engineer, one (1) person from the plumbing industry, one (1) person
from the electrical industry, two (2) individuals who are associated with the construction,
development or real estate industry, and an additional member.
The commission is tasked with hearing appeals of orders, decisions, or determinations made by
the Building Official, Code Official, or Fire Marshal. These appeals can range from building code
interpretations to enforcement actions, making the commission’s work highly technical and case-
driven.
Currently, HABSCO meets monthly, although meetings are sometimes canceled due to a lack of
active appeals or cases. Based on recent trends, staff report that a bi-monthly schedule would still
allow the commission to fulfill its responsibilities in a timely manner while reducing unnecessary
meetings.
Historic Landmark Commission (HLC)
The Historic Landmark Commission was established in 1980 and updated most recently in 2022
to align with the requirements of the National Park Service’s Certified Local Government (CLG)
program, administered by the Texas Historical Commission. Participation in the CLG program
enables the City to receive federal and state funding for historic preservation efforts.
As part of the CLG requirements, at least five members of the commission must meet professional
qualifications in fields such as:
x Architecture
x History
x Architectural History
x Planning
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x Archaeology
x Folklore
x Cultural Anthropology
x Curation
x Conservation
x Landscape Architecture
While these qualifications were formally adopted in 2022, the City has faced challenges verifying
that existing members meet the required standards—particularly for long-serving members whose
qualifications may not be clearly documented. To address this, staff have implemented a 500-word
summary requirement for new applicants to describe how their education and experience align
with the CLG criteria.
The commission consists of seven members meeting monthly to review matters related to historic
preservation, including landmark designations and alterations to historic properties.
No structural changes are recommended at this time, though staff will continue to monitor
compliance with CLG requirements and ensure that future appointments meet the necessary
qualifications.
Planning and Zoning Commission (P&Z)
The Planning and Zoning Commission was created in 1976 and updated in 1999 and 2006. It serves
as one of the City’s primary quasi-judicial bodies, responsible for reviewing and making decisions
or recommendations on a wide range of development-related matters. These include:
x The Comprehensive Plan
x The Development Code
x Zoning regulations and changes
x Platting
x Long-range planning
x Other development policies as required by state law or City Council policy
The commission is composed of seven resident members and meets biweekly, holding both work
sessions and regular meetings. Given the volume and complexity of development activity in
Denton, the commission maintains a consistent and active schedule.
Staff report that the commission is functioning effectively and that its current structure and meeting
frequency are appropriate for the scope of its responsibilities.
No modifications are recommended for the Planning and Zoning Commission at this time.
Zoning Board of Adjustment (ZBA)
The Zoning Board of Adjustment was established in 1969 to provide a formal avenue for residents
to appeal zoning decisions and Development Code interpretations made by the Director. The board
also considers requests for variances from the City’s zoning and sign regulations and makes final
decisions regarding the reestablishment or termination of nonconforming uses within the city.
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As a quasi-judicial body, the ZBA plays a critical role in ensuring that zoning regulations are
applied fairly and that exceptions are granted only when justified by unique circumstances. The
board meets monthly, although meetings are sometimes canceled due to a lack of cases and lack
of quorum. Based on recent trends, staff report that a bi-monthly or quarterly meeting schedule
would still allow the commission to fulfill its responsibilities in a timely manner while reducing
unnecessary meetings.
NEW BOARD ANTICPATED IN 2026
Main Street Board
With the dissolution of the Main Street Association, its responsibilities are currently being
transitioned between the City of Denton and the Downtown Denton Foundation. As part of this
transition, the Main Street Association Board will dissolve, and a new committee will be created
as the Main Street Board, which will be managed directly by the City.
One of the key drivers behind this change, and the broader consolidation of both the DEDC and
the Main Street Association Board, is the City’s contractual relationship with Main Street America
and the Texas Main Street Program. These contracts are held by the City, not by the nonprofit
entities.
When the Main Street Manager position was moved under City management, Denton became
contractually obligated to establish and maintain a Main Street City Board. This restructuring
ensures compliance with program requirements and aligns oversight with the City’s operational
responsibilities.
With the creation of the Main Street Board and the dissolution of the Downtown Economic
Development Committee (DEDC), downtown stakeholders will experience a slight transition in
structure. However, they will continue to be represented and have a seat at the table through the
new board framework. This change is designed to maintain strong engagement while aligning with
the City’s contractual obligations and streamlining downtown development efforts.
SUMMARY:
The City of Denton conducted a comprehensive review of its 27 boards and commissions to
address challenges related to inconsistent term cycles, quorum issues, and inefficiencies in
recruitment and nomination processes. The report recommends standardizing term dates,
streamlining application and nomination cycles, and leveraging existing software tools to improve
transparency and operational efficiency. Key proposals include:
x Standardizing Terms: Align all board and commission terms to a uniform cycle (September
1–August 31) with renewals based on even/odd Council places.
x Recruitment & Nomination: Shift from year-round applications to a defined annual cycle
(May 15–July 15), followed by an August nomination period.
x Software Utilization: Fully implement Granicus features for application packets and
attendance tracking.
January 16, 2026 Report No. 2026-016
x Membership Qualifications: Require resumes and a 500-word essay for boards with
specialized qualifications.
x Structural Changes: Dissolve or restructure certain committees to reduce redundancy,
improve efficiency, and align with workload.
x Meeting Frequency Adjustments: Modify schedules for boards with minimal business to
better match operational needs.
x New Board Creation: Establish a Main Street Board in 2026 to comply with contractual
obligations and streamline downtown development efforts.
These changes aim to enhance consistency, transparency, and engagement while reducing
administrative burdens.
Proposed Changes by Board/Committee
Board/Committee Proposed Change
Agenda Committee No changes recommended.
Committee on the Environment (COE) Consider dissolution due to minimal workload and
overlapping responsibilities.
Community Partnership Committee (CPC) No changes recommended.
Development Code Review Committee Dissolve or return to ad hoc status; convene only
when directed by Council.
Discover Denton Advisory Board No changes at this time (transition out of City in
early 2026).
Economic Development Partnership
Board (EDPB)
Eliminate nominating committee; reduce
membership to 7.
Downtown Economic Development
Committee (DEDC)
Dissolve and transition functions to new Main
Street Board; if retained, reduce membership to 7.
Mobility Committee Restructure to include external partners (Denton
ISD, Denton County, DCTA, TxDOT); if not,
reduce to 3 Council Members only.
Tax Increment Reinvestment Zone (TIRZ)
No. 1
No structural changes; assume scoring
responsibility for Downtown Reinvestment Grant
if DEDC dissolved.
Tax Increment Reinvestment Zone (TIRZ)
No. 2
Revisit membership and meeting schedule after
EDPB restructuring.
Airport Advisory Board No changes recommended.
Animal Shelter Advisory Committee Reduce meeting frequency from monthly to
quarterly.
Bond Oversight Committee Clarify qualifications: future members should have
prior Citizen Bond Committee experience.
Capital Improvements Advisory
Committee (CIAC)
No changes at this time (recently reestablished).
Committee on Persons with Disabilities
(COPWD)
Integrate into ADA Liaison Group; meet quarterly
with liaison group.
January 16, 2026 Report No. 2026-016
Community Services Advisory Committee
(CSAC)
Formalize meeting schedule: monthly Sept–May;
ad hoc remainder of year.
Chief of Police Advisory Board Reduce meeting frequency from biannual to
annual; consider reducing membership size.
Library Board No changes recommended.
Parks, Recreation, and Beautification
Board
No changes recommended.
Public Arts Committee Consider phasing out and transferring
responsibilities to Greater Denton Arts Council.
Public Utilities Board (PUB) No changes recommended (City Charter board).
Sustainability Framework Advisory
Committee (SFAC)
Reduce meeting frequency from monthly to bi-
monthly; consider annual taskforce if quorum
issues persist.
Board of Ethics (BOE) Reduce meeting frequency from monthly to bi-
monthly or quarterly.
Civil Service Commission No changes recommended (state law requirement).
Health and Building Standards
Commission (HABSCO)
Reduce meeting frequency from monthly to bi-
monthly
Historic Landmark Commission (HLC) No structural changes; continue enforcing
qualification compliance.
Planning and Zoning Commission (P&Z) No changes recommended.
Zoning Board of Adjustment (ZBA) Reduce meeting frequency from monthly to bi-
monthly
Main Street Board (New) Establish new City-managed board to replace
Main Street Association Board.
NEXT STEPS:
To advance the proposed recommendations, staff recommend forwarding this pitch to the Agenda
Committee for consideration and placement on an upcoming City Council Work Session calendar.
This will provide Council Members with an opportunity to review the proposed changes, discuss
potential impacts, and provide formal direction on the future structure and processes of the City’s
boards and commissions.
ATTACHMENTS:
x Exhibit 1 – Boards and Commissions Summary Spreadsheet
x Exhibit 2 – Peer City Comparison Spreadsheet
STAFF CONTACT:
Kristi Fogle
Chief of Staff
City Manager’s Office
kristi.fogle@cityofdenton.com
Ingrid Rex
City Secretary
January 16, 2026 Report No. 2026-016
City Secretary’s Office
ingrid.rex@cityofdenton.com
REQUESTOR: Council Member Jill Jester
STAFF TIME TO COMPLETE REPORT: 120 hours
PARTICIPANTS: All Departments
NameEx Officio Members (non-voting)Type Description Composition Member SizeEnacting Legislation (Including amendments thereto, as applicable):Term LengthTerm Limit Member Minimum Member Make-up Special Qualifications:Frequency of mtgsQuorum IssuesAgenda Committee NoneAdvisoryReviews the City Manager's proposed City Council agendas as to form and agenda content.Council 3Ordinance 2016-1971 Years0 Council member Mayor, Mayor Pro Tem, City Manager NoneMonthly NoAirport Advisory Board NoneAdvisoryAdvises on matters relative to airport safety, flight and ground operations, safety and security issues arising from the creation and development of long-term master plans tenant/stakeholder outreach the Airport Business Plan and the Airport Master Plan airport infrastructure improvement or other major projects impacting the airport grant funding for the airport and long-term financial planning and budgetary issues affecting the airport.Resident 7Resolution adopted September June 24, 1969 (resolutions not numerically numbered at that time); Ordinance Nos. 87-112, 97-299, and 2011-055; further referenced in Ordinance No. 20-240; §3-2 of the Denton Code of Ordinances. Ordinance 21-2122 (repeals and replaces previous Chapter 3, removes all reference to Council Airport Committee)2 Years318 yrs old; Denton resident; no debt owed to City7 Citizen voting members None; but should not be a lease holder or have business at/with the airportMonthly (unless mtg canc. by Chair after consult. W. City Mgr)Animal Shelter Advisory CommitteeNoneAdvisoryAssists the City in complying with the provisions of the Animal Shelter Act and makes recommendations regarding methods and procedures necessary to ensure compliance with the Act.Resident 7Ordinance Nos. 89-1115, 96-166, 2000-460 and 2006-330; Ord. 24-730 (* replaces chapter 6 entirely); §6-6 of the Denton Code of Ordinances; §823.005 of the Texas Health & Safety Code2 Years318 yrs old; Denton resident; no debt owed to City7 Members with 3 residents and 4 fulfilling a specific qualification* 1 licensed vet. with principal business address or personal residence in City of Denton; * 1 City official; * 1 City of Denton Animal Shelter employee; * 1 Rep of animal welfare organizationQuarterly NoBoard of Ethics NoneQuasi-JudicialEnforces the Ethics Ordinance, issues and enforces limited subpoenas to compel attendance of witnesses and the production of testimony, evidence, and/or documents as is reasonably relevant to complaints regarding violation of the ethics ordinance. Makes recommendations on amendments to the ordinance.Resident 7Ordinance Nos. 18-757 and 18-1043; Ord 22-1245, then Ord 23-1165 (chapter 2 repealed & replaced entirely); Ord 23-2251 (Section 2-277 replaced); Ord 23-2324 (changed to "Rules of Procedure" in Ch.2, Article XI, Section 2-277(k) - removing references to Alt. members). §2-277 of the Denton Code of Ordinances2 Years318 yrs old; Denton resident; no debt owed to City7 Citizen voting members NoneMonthly NoBond Oversight Committee NoneAdvisory (Ad Hoc)Serves to ensure efficiency, equity, timeliness, and accountability in the implementation of the City’s voter approved General Obligation (GO) bond program; monitors the City’s plans relating to the issuance of bonds and the implementation of projects approved in bond election, including the annual appropriation of bond funds, and any changes in the amount of bond funds issues or cash commitments made, assess current City facilities and needs, prioritize proposals, and make recommendations to the City Council.Resident 7Resolution 19-2886; Resolution 21-1507 (changes to manner in which members are appointed)6 Years N/A18 yrs old; Denton resident; no debt owed to City7 Citizen voting members NoneQuarterly YesCapital Improvements Advisory Committee AFTER 9/1/25NoneAdvisory (Ad Hoc)Advises and assists the City Council in adopting land use assumptions; reviews the capital improvements plan and files written comments; monitors and evaluates implementation of the capital improvements plan; files semiannual reports with respect to the progress of the capital improvements plan and reports to the City Council any perceived inequities in implementing the plan or imposing the impact fee; and advises the City Council of the need to update or revise the land use assumptions, capital improvements plan, and impact fee.Resident 8Ordinance 25-1955 (adopted 11/18/2025) repealed Ord 2015-109 & Ord 2018-4114 Years2 terms2 year Denton resident; 21 years of age or older8 members: 7 Council appointed, 1 rep from ETJAt least 50% of 7 members to be representatives of the real estate, development, or building industries who are not employees or officials of a political subdivision or goernmental entity, & 1 member a resident & representative from the extraterritorial jurisdiction (ETJ) of the City of DentonAs NeededCivil Service Commission NoneQuasi-JudicialQUASI-JUDICIALEnsures compliance with Chapter 143 of the Texas Local Government Code governing police and fire, approves eligibility hiring lists and holds hearings, upon appeal, on matters of promotions, performance, reclassifications, and other civil service issues.Resident 3Chapter 143 of the Texas Local Government Code3 Years318 yrs old; Denton resident; no debt owed to City3 Citizen voting members NoneAs Needed
NameEx Officio Members (non-voting)Type Description Composition Member SizeEnacting Legislation (Including amendments thereto, as applicable):Term LengthTerm Limit Member Minimum Member Make-up Special Qualifications:Frequency of mtgsQuorum IssuesCommittee on Persons with DisabilitiesNoneAdvisoryAdvises the City in those areas of committee interest, including but not limited to, disability concerns such as accessibility and accommodations for City project and activities. Some of the specific projects may include the following: (a) construction of new sidewalks, ramps, and crosswalk features; (b) replacing and repairing existing sidewalks, ramps, and crosswalk features; (c) the creation of an ADA Transition Plan; (d) the planning and development of an adaptive/handicap accessible park; (e) providing guidance on incorporating new or enhanced signage at the City facilities; (f) advise on improvements for new and existing city facilities; (g) providing input on parking lot rehabilitation projects; (h) providing input for improving City operations (i) providing input for improving the operation of other entities; and (j) providing input on Parks and Recreation adaptive activities.Resident 7Resolution R2007-030, was repealed by Resolution 18-17412 Years318 yrs old; Denton resident; no debt owed to City7 Citizen voting members NoneEvery other monthCommittee on the EnvironmentAdvisoryReviews, discusses, deliberates, and considers environmental issues and resources and makes recommendations to the City Council. Also deliberates and make recommendations regarding any other matter delegated to the Committee by the City Council.Council 3Resolution R2009-0151 YearsRemains until replaced, or no longer serving on CouncilCouncil member 3 currently sitting Council Members NoneAs needed YesCommunity Partnership CommitteeAdvisoryMonitors allocation and use of both the hotel occupancy tax and sponsorship funds, ensuring HOT funds are being used to directly enhance and promote tourism and hotel/convention industry, ensuring the sponsorship funds are being used to further a charitable cause, economic or community growth and serve a public purpose in the best interest of the general welfare of the City of Denton. Recommends organizations to receive funding to the City Council.Council 3Resolution R2009-015; Resolution R18-1710; Resolution 20-14711 YearsRemains until replaced, or no longer serving on CouncilCouncil member 3 currently sitting Council Members NoneMonthly NoCommunity Services Advisory CommitteeAdvisoryAdvises the City Council on programs, services, and use of public resources to address complex social problems such as economic instability, housing, homelessness, and meeting community service needs.Resident 7Resolution 21-979; Resolution 25-194 reduced size of board members 72 Years318 yrs old; Denton resident; no debt owed to City7 Citizen voting members NoneMonthlyYes - in July & AugDenton Police Department Chief of Police Advisory Board The Chief of Police may, at his discretion, appoint up to five (5) non-voting members from other organizations, such as the UNT, TWU, and DISDAdvisoryAssists with review, gathering of community input, and establishing clear findings, conclusions and achievable recommendations that promote the use of best practices in the use-of-force policies and training for the Denton Police Department.Residents, staff, advisors11 (vote) + 5Ordinance No. 24-007; Ordinance No. 20-2085; 23-177 of the Denton Code of Ordinances3 Years218 yrs old; Denton resident; no debt owed to City; agree to submit to a criminal background check7 Citizen voting members (Council-selected); 4 voting members appntd by City Mgr as follows: 1 Denton PD officer; 1 Denton Police Officers Association member; 1 Denton Municipal Police Assoc. member; 1 member from City Mgr’s Office. * CANNOT be a City of Denton employee; * CANNOT be an elected office for the City of Denton; * CANNOT have served as a City Official two years prior to their date of appt. to the board; * CANNOT have served on the Denton City Council in the past two years; * CANNOT currently be employed by or a retired employee of a law enforcement agency (local, county, state, tribal, or federal) or have an immediate family member currently employed by a law enforcement agency; * CANNOT have pending litigation against the City of Denton or any of its employees, nor any financial interest in pending litigation against the City; * CANNOT have a felony conviction or one pending; * CANNOT have Class A or B misdemenor convictions in the last 5 years, or any pending; * MUST sign a confidentiality agreement to not disclose confidential information privy to as a board member to anyone other than other board members or authorized persons on the Advisory Board, a violation of which is cause for removal from the board and possible criminal prosecution; * MUST agree to attend required training and board meetings either in person or through electronic medium.Per Ord 24-007, at least twice per year and more often if needed.YesDevelopment Code Review CommitteeNoneAdvisoryThe Development Code Review Committee is hereby established as a standing City Committee to review proposed Denton Development Code amendments and make recommendations to the Planning and Zoning Commission and the City Council regarding proposed Denton Development Code amendments.Hybrid3 Council + 3 P&ZOrdinance 21-647 enacted April 6, 20212 Years318 yrs old; Denton resident; no debt owed to City6 voting members: 3 City Councilmembers and 3 Planning and Zoning CommissionersAs needed/called by Council/City Mgr. (currently 2X/ month)
NameEx Officio Members (non-voting)Type Description Composition Member SizeEnacting Legislation (Including amendments thereto, as applicable):Term LengthTerm Limit Member Minimum Member Make-up Special Qualifications:Frequency of mtgsQuorum IssuesDiscover Denton Advisory BoardYes-6AdvisoryDiscover Denton Advisory Board created to monitor, evaluate, report & make recommendations on the resources needed to pursue, secure, and promote conventions & tourism to the city, foster cooperative efforts with tourism-related entities, to encourage the establishment of additional visitor attractions, review advertising programs encouraging visitors to the City, provide recommentations that display Denton as a premier destination, & generate maximum hotel/motel stays in DentonResidents13 voting members + 6 ex-officio (to include Mayor & City Manager)Resolution 25-191, approved Feb 18, 20251 Year18 years old; but not required to be Denton voters or residents13 voting members + 6 non voting ex-officio members (Mayor of Denton or their designee , City Manager or their designee, Denton Chamber of Commerce Board of Directors Chair, President of the Denton Chamber of Commerce, the Denton Chamber of Commerce Director of Strategic Partnership, and the Downtown Development/Main Street Coordinator.The 13 voting members must include: 3 Hotel/Motel Owners or General Managers, 2 Entertainment/Venues/Restaurants, 2 Attractions/Events, 1 Denton Convention Center, 1 Higher Education, 1 Greater Denton Arts Council, and 1 Transportation, and 2 City Council Members. Economic Development Partnership BoardCity Manager, or his designee; Denton Chamber President; and Superintendent of Denton Independent School DistrictAdvisoryProvides economic development policy guidance and makes recommendations to the City Council and Chamber of Commerce; reviews, considers and makes recommendations to the City Council regarding Airport Branding and Marketing to support the implementation of the Denton Airport Business Plan; reviews, considers and makes recommendations to the City Council regarding Denton Municipal Airport incentive policies as assigned by the City Council or requested by the City Manager; and acts as a recommending body to the City Council for specific airport economic development incentives as assigned by the City Council or requested by the City Manager and permitted by City and State law.Hybrid2 Council + 10 + 2 Ex-Officio + Ad hoc ex-officio (City Mgr, Chamber president, DISD Super)Resolution 22-1672; Ordinance 2017-203; §2.251 of the Denton Code of Ordinances2 Years318 years old; no debt owed to City; members must live or work in the City of Denton, except ex-officio members2 Council Members; 2 members of Denton Chamber of Commerce; 2 members associated with a top twenty City of Denton ad valorem or sales tax payer; 1 member nominated by Denton Black Chamber of Commerce; 1 member nominated by Denton Hispanic Chamber of Commerce; the President or designated UNT faculty/staff (Ex-officio member) ; the TWU President or designated TWU faculty/staff (Ex-officio member) * 1 member with knowledge/experience in general aviation-related matters & no financial interest in matters at the Airport; * 1 member with specific knowledge skills and abilities to assist in all or any one of the functions & responsibilities of the EDP BoardMonthly NoHealth & Building Standards CommissionCity Building OfficialQuasi-JudicialHears and decides appeals of orders, decisions or determinations made by the Building Official, Code Official, or Fire Marshal relative to the application and interpretation of the requirements of the Code of Ordinances and all other applicable codes of/adopted by the City of Denton. Members are appointed by City Council for a term of 2 years commencing July 1st of the year appointed.Residents 7 + 2 Alt.Ordinance Nos. 99-098 and 2010-133; §2-261 of the Denton Code of Ordinances2 Years318 yrs old; Denton resident; no debt owed to City6 specialized members, 1 additional member, 2 Alt. members1 general contractor; 1 architect or engineer; 1 person from plumbing industry; 1 person from electrical industry; 2 associated with the construction, development, or real estate industry; 1 additional memberMonthly NoHistoric Landmark CommissionDirector of Planning; City Building Official; and Chairman of the County Historical CommissionQuasi-JudicialMakes recommendations on those buildings, structures, sites, districts, and areas in the city that the Commission has determined should be preserved and designated as historic landmarks. The Commission also regulates design review for designated properties and districts.Residents 7Ordinance No. 80-030; §35.4.3 of the Denton Development Code; Ordinance No. 22-2862 Years318 yrs old; Denton resident; no debt owed to City5 specialized members + 2 additional members5 members (either in qualification, profession or membership) representing 1 of each of the following: Architecture, Architectural History, Planning, Prehistoric and Historic Archaeology, Folklore, Cultural Anthropology, Curation, Conservation, Landscape Architecture.MonthlyLibrary Board NoneAdvisoryMakes recommendations on operating policies and programs for the operation of the City's library system.Residents 7Ordinance 84-162; §2-176 of the Denton Code of Ordinances2 Years318 yrs old; Denton resident; no debt owed to City7 Citizen voting members NoneMonthlyMobility Committee NoneAdvisoryThe Mobility Committee provides information, advice, and makes recommendations to City Council on traffic safety, education, and publicity; ways and means of improving traffic conditions, safety for motor vehicles, improving bicycle and pedestrian safety, implementation of traffic control devices, or other matters assigned to the Mobility Committee.Hybrid 3 Council + 21/9/2024 Ordinance 23-2465 establishing Mobility Advisory Committee, dissolving Resolution R2009-015 Mobility Committee2 YearsResident members serve at pleausure of the Council, until replaced; Council Members must be currently serving.18 yrs old; Denton resident; no debt owed to CityTwo Denton residents, appointed by the City Council, and 3 City Council MembersnoneMonthlyParks, Recreation & Beautification BoardNoneAdvisoryMakes recommendations on issues related to community appearance, beautification, and the environment of the City and the entrances into the City. Charged with stimulating public interest in the development and maintenance of parks and playgrounds and a well-rounded community-wide program that promotes close cooperation between the City and citizens so that all park and recreational facilities are used to their maximum benefit.Residents 7Ordinance Nos. 99-219; 2000-436; 2006-105; 2013-207; 2019-1156; Chapter 22 repealed entirely by Ord 2022-2070; §11.02 of the Denton City Charter2 Years318 yrs old; Denton resident; no debt owed to City7 Citizen voting members NoneMonthly YesPlanning & Zoning CommissionNoneQuasi-JudicialMakes decisions or recommendations regarding the Comprehensive Plan, Development Code, zoning regulations, long-range planning, zoning changes, platting, and other development-related policies as required or permitted by State law or Council policy.Residents 7Ordinances Nos. 76-12, 99-057, and 2006-232; §10.02 of the City Charter; also referenced in §2.3.3 of the Denton Development Code.2 Years318 yrs old; Denton resident; no debt owed to City7 Citizen voting members NoneTwice per monthNo
NameEx Officio Members (non-voting)Type Description Composition Member SizeEnacting Legislation (Including amendments thereto, as applicable):Term LengthTerm Limit Member Minimum Member Make-up Special Qualifications:Frequency of mtgsQuorum IssuesPublic Art CommitteeParks & Rec Director, Ec. Develop. Director, Greater Denton Arts Council Exec. DirectorAdvisoryMakes recommendations on the commissioning, placement, and installation of public art implementation of funding mechanism(s) for public art effective and efficient management of public art ongoing maintenance of public art and the accessioning, deaccessioning, re-siting of public art and oversight of cultural districts.Residents 9Ordinance Nos. 2006-105, 2013-207, 2019-1156 and Ordinance 2022-2070; §22-6 of the Denton Code of Ordinances2 Years318 yrs old; Denton resident; no debt owed to City2 GDAC (CC appointed), 1 GDAC Ex-officio); 7 residentsNoneEvery other monthPublic Utilities BoardCity Manager and Director of UtilitiesAdvisoryReviews the department of utilities budget and makes recommendations in the format required by the City Manager. The Board is authorized to expend funds for information and advertising. All matters relating to utility policies, capital projects, rates, and the sale and issuance of utility bonds are submitted to the Board for review and recommendation prior to Council consideration. Members are appointed by City Council for a term of 4 years commencing September 1st of the year appointed.Residents 7Ordinance Nos. 76-12, 99-057, and 2006-232; §12.07 of the City Charter4 Years318 yrs old; Denton resident; no debt owed to City7 Citizen voting members NoneTwice per monthNoSustainability Framework Advisory CommitteeNoneAdvisoryThe charge for the Sustainability Framework Advisory Committee shall be to advise the City Council on the implementation of, and matters related to, the City's Sustainability Framework.Residents 7Resolution No. 20-25752 Years318 yrs old; Denton resident; no debt owed to City7 Citizen voting membersMembership 1. Academic, professional, occupational, volunteer knowledge and/or experience in one or more of the following areas set forth in the Sustainability Framework: air quality; water; energy; transportation; resiliency; education; solid waste; land use.MonthlyTax Increment Reinvestment Zone Number One BoardNoneAdvisoryMakes recommendations concerning the administration of the Zone; prepares and adopts a project plan and TIRZ financing plan for the Zone, submits the plans for formal adoption, and implements and monitors the project and financing plan.Hybrid7 + 2 Council membersOrdinance No. 2010-316; Ordinance 2011-127 TIRZ 1 bylaws; §311.009 of the Tax Increment Financing Act2 Years318 yrs old; no debt owed to City5 Citizen voting members + 2 Council Members2 Members must be residents or property owners in Zone 1; 2 members must be business owners in Zone 1 or a member of Denton Chamber of CommerceEvery other monthTax Increment Reinvestment Zone Number Two BoardNoneAdvisoryMakes recommendations on the administration of the Zone; prepares and adopts a project plan and TIRZ financing plan for the Zone, submits the plans for formal adoption, and implements and monitors the project and financing plan.Hybrid 15Ordinance Nos. 2012-366, 2014-039, 2014-274, 2015-370, 2016-354 and 20-441; Ord. 20-440 TIRZ 1 bylaws; and §311.009 of the Tax Increment Financing Act2 Years318 yrs old; no debt owed to City; resident or working in the zoneSame as Economic Development Partnership Board + 2NoneAt least once a yearZoning Board of Adjustment NoneQuasi-JudicialProvides a vehicle for citizens to appeal zoning interpretations and decisions of the Building Official, and request variances from the zoning and sign regulations in the Denton Development Code. The Board may also make final decisions regarding changes, the reestablishment, or termination of nonconforming uses within the city.Residents 10Ordinance Nos. 69-1, 94-078, 99-218, and Ordinance DCA22-0002d; §10.07 of the City Charter; also referenced in §2.3.4 of the Denton Development Code.2 Years318 yrs old; Denton resident; no debt owed to City7 Citizen voting members + 3 Alt. non-voting membersNoneMonthly Yes
EXHIBIT 2 - CITY COMPARISONCITY POPULATIONTOTAL BOARDSPROCESS TO APPOINT BOARD MEMBERSArlington403,672132 Big appointments twice in the year. Apps sent to councl members to review. They submit their nominations to "Mayor and Council Office" who handle B&C nominations. They vote 'in bulk' at a Council meeting. Their process is similar to ours in that nominations are made by each council member to various boards. Some of their boards have different terms and end/start dates.Plano293,28623Most of the City of Plano’s standing board, commission, and committee appointments are made during the annual process (July through Sept.). Applications may be submitted at any time and will be considered should openings occur during the year. In addition to boards and commissions, the City Council may, from time to time, appoint short-term committees for special purposes. All Council appointed board, commission, and committee members adhere to a Code of Conduct. All appointments are made at the discretion of the City Council. In general, it is the Council's policy to appoint persons to a maximum of two terms on any board, commission or committee. Members who do not maintain at least 75% attendance of regular meetings may be removed from office. Frisco235,20814The City of Frisco accepts online applications for Boards/Commissions annually during the month of July. Term dates begin October 1st and regular attendance is expected. All terms are for two (2) years unless indicated otherwise. City Council will appoint members to the various Boards/Commissions at the second City Council meeting in September. All applications received but not appointed are kept until June the following year and used as the pool of candidates should any unexpected vacancies occur throughout the year.McKinney227,52622Applications are valid for 1 year, or until the application deadline date (3rd Friday in June). Council considers applicants stated board preference, but may appoint applicants to any board. On or before June 30th, the City Council sets dates and times for candidate interviews, which are held in an open public meeting with a posted agenda. (Discussion can be held in closed for certain boards). Board liaisons can attend and can submit their list of preferred nominees from the applicants/interviewees prior to the Special Council Meeting at which appointments are made. After the interview process, the Council considers the recommendations and nomination lists for eligible applicants on the 4th Tuesday of August. The City Council makes appointments through an open preference procedure wherein each Council Member's preferences are openly registered prior to the presiding officer's acceptance of any motion for approval of an appointee for an unfilled position. The Council may meet in a WS prior to the Special Council meeting to appoint members to discuss preferencing nominations. Appointments are effective from October 1 (unless to fill a vacancy), and terms are 2 years for most boards.Denton165,99827Currently, CSO sends applications to each Council Member at least quarterly, with a report of vacancies needing their nomination from the pool of applications submitted. As a nomination is received, the applicant is vetted by CSO and, once cleared, is placed on an agenda as an individual item on Consent Agenda for considation and appointment by Council. If contested, nominations are discussed on IC agenda.Lewisville135,98321The mayor proposes 3 two-person council review teams, approved by council who are assigned one-third of all board applications (sent by CSO to each team). Each team reviews their assigned boards applications, conducts interviews, and submits recommendations to CSO to compile into a final list, which is placed on a council agenda for board appointments. Appointees & reappointees are invited to the next council meeting to be sworn in. Marketing promotes the application period via City website, social media, & outreach to churches & organizations for a diverse applicant pool.Carrollton135,45611City Council discusses appointments in an October work session. For some boards and commissions, they may require interviews of potential candidates. If selected for an interview, candidates are contacted to schedule a time. Council makes appointments to Boards and Commissions during the October meetings. Selected applicants are notified in early November and will begin their term in November. Applications are considered for vacancies and other opportunities that arise during the year. Applications to be appointed during the two year cycle are accepted from January 1 online.Round Rock135,359 8The Council reviews the memberships of boards and commissions each year and makes appointments to them annually. Applications are accepted annually from June 1 to July 1. Outside of this period, applications are only accepted if vacancies arise during the year. Notices for such openings are posted on the city's website with information on how to apply. Terms on city boards and commissions are two (2) years and terms are staggered. No member may serve more than 8 consecutive years on any one board or commission. Appointments for expiring terms are made at the first City Council meeting in August of each year. New members take their seats at the first board/commission meeting that occurs after September 1.Richardson118,22114Applications are accepted online and in the City Secretary’s office and are kept on file for two years. As vacancies occur on the various boards, applications on file are reviewed by the City Council and an interview may be scheduled. Appointments are made at the Council Meetings and applicants will be notified by City Staff. As City Council evaluates applicants, value is placed on the following categories: leadership program participation; community leadership & involvement; professional experience relevant to the board; application quality & motivation; additional value or unique contribution; as well as a selection from a diverse range of demographics representing all areas of the City.Flower Mound81,41515An open house 'come-and-go' event is held in late July, from 5:30pm to 7pm. Boards set up a table with their chair/vice chair and staff liaison and the public has an opportunity to learn about the boards first hand before applying . The mayor/council members attend and mix/mingle with public. The announcement of this date and the acceptance of applications (Aug 1 – 30) is included in the water bill insert that is sent to all households, followed by a social media push. Prizes are given for the best-decorated tables. (Residents from the Town's Citizen Academy often apply for a board.) At open session at a Council Special Meeting (not recorded/broadcast), the Council interviews all candidates. Council deliberates after in the pre-council room with candidates names on separate magnetized cards (attendance, training done, term expiration is included on each candidate's card) on the large magnetic board (allows moving around of candidate names) until Council reaches consensus on candidates for each board. After final selection, a draft motion sheet for each board is completed and action is taken by Council in open meeting on the draft motion sheets.
Coppell43,196 9Spring time into early summer, the City advertises upcoming application period for boards and commissions openings. Mid-August application period opens and closes in mid September. The city council interviews all applicants based on board. There is no consideration given to places, rather the city council members identify which dates they are available and scheduling happens based on availability. Two council members are present at each of the interviews. After each round of interviews is held, the interviewing council members advise city secretary who their recommended nominations are. After all interviews are concluded, a work session is held to advise the council members of the interview results and recommended nominations from each set of interviewing council members. Discussion is held and direction provided. At the next council meeting an item is presented typically on the consent agenda appointing all nominees. A group orientation is held where all newly appointed members are sworn in and provided information on their board and the expectations. The process concludes with certificates for the outgoing members presented at the last meeting in December.Watauga23,33610A Council Committee of 2 Councilmembers and someone from the CSO interviews applicants prior to the appointment meeting. The Committee then provides a memo/report to the entire Council as to their recommendations which is also part of the agenda packet. Council votes on the recommendation and in most instances the recommendation is approved as presented.Trophy Club13,66610Council appoints an Appointment Committee of 3 Council Members to interviews applicants. Dept. directors/liaisons, board representatives, or other stakeholders may be invited to participate, (non-voting). Interviews take place in July-August, appointments in September & terms begin October 1st. The Committee also considers applicants during the year if mid-year vacancies occur. After the interviews, the Committee submits a report to Council outlining recommended nominees which are then discussed at a session (not broadcast but is open to the public). At a subsequent regular meeting sometime in September, Council votes on appointments & terms start October 1st.Northlake7,1385In Northlake, the Council Members are provided with all the applications (binder) two weeks before the appointment meeting. if they so choose, they will contact the applicants on their own time to discuss their motivation for serving and get to know the applicants better. CSO also invites the applicants to the meeting, and some choose to speak during public input. The Council then goes down the list and nominates/appoints.