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HomeMy WebLinkAbout2026-040 Council Member Committee Appointment ProcessJu1y 1, 2025 Report No. 2026-040 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: City Council Member Committee Appointment Process – 2026-27 Cycle EXECUTIVE SUMMARY: The appointment of City Council Members to internal Council Committees and to other internal and external committees and boards occurs during the summer following each municipal election cycle. Internal Council Committees consist only of Denton City Council Members. City Council Members also serve on other internal committees and boards that include resident participation, and on external boards operating at the regional or county level. Council Members currently hold seats across 18 boards, commissions, and committees, summarized in Exhibit 1. Of these, 15 have one or more seats open for nomination or reappointment this cycle, and 3 require no action at this time. Staff requests that Council Members notify the City Secretary’s Office by Friday, July 10, 2026, of the bodies on which they wish to serve. Council direction on nominations will be sought at the July 14, 2026, Work Session, with formal appointments scheduled for July 21, 2026, City Council Meeting. Please note: Council nominations to the Community Partnership Committee, consisting of three Council Members, will be considered by Council on Individual Consideration the same evening, July 14, to accommodate Special Called CPC Meetings on July 16 and 17. BACKGROUND: Participation by Council Members in City Council Committees supports the development of City policy and provides an opportunity to evaluate issues prior to consideration by the full Council. Council Member representation on other standing, ad-hoc, and external bodies ensures the voice of the City of Denton is heard by outside organizations. While several external boards dictate two- year term, committee membership assignments are reviewed by Council annually to allow for participation by new Council Members and to adjust assignments as needed. City Council Committees The City Council maintains three standing Council Committees: • Agenda Committee: permanently composed of the Mayor, Mayor Pro Tem, and City Manager per the Council Rules of Procedure. No appointment action is required. • Committee on the Environment: reviews, discusses, and makes recommendations to Council on environmental issues and any other matters delegated by Council. The Mayor nominates members, and the full Council confirms by resolution. • Community Partnership Committee: monitors the allocation and use of hotel occupancy tax and sponsorship funds, ensuring funds are used for tourism promotion and community benefit, and recommends funding awards to Council. Any Council Member may submit a nomination. Ju1y 1, 2025 Report No. 2026-040 Internal Hybrid (Council-Resident) Committees City Council Members maintain seats on the following internal committees: • Mobility Committee: provides information, advice, and recommendations to the Council pertaining to traffic safety, education, and publicity, ways and means of improving traffic conditions and safety for motor vehicles, bicyclists, and pedestrians. Membership consists of three Council Members and two residents. • Development Code Review Committee: reviews proposed Denton Development Code amendments, makes recommendations to the Planning and Zoning Commission and the City Council regarding proposed amendments. Membership consists of three Council Members and three Planning & Zoning Members. • Economic Development Partnership Board: provides economic development policy guidance and recommendations to the City Council and Chamber of Commerce. Two members of the board should be City Council Members. Members of the Economic Development Partnership Board also serve on the Tax Increment Reinvestment Board Two. • Tax Increment Reinvestment Zone Board One: recommends to the Council concerning the administration of the Zone, prepares and adopts a project plan and Tax Increment Reinvestment Zone financing plan for the Zone, and submits the plans to the City Council for approval. Two members of the board should be City Council Members. • Tax Increment Reinvestment Zone Board Two: recommends to the Council concerning the administration of the Zone, prepares and adopts a project plan and Tax Increment Reinvestment Zone financing plan for the Zone, and submits the plans to the City Council for approval. Members of the Economic Development Partnership Board also serve on the Tax Increment Reinvestment Board Two. External Boards, Commissions, and Committees City Council Members represent the City on the following external boards, commissions, and committees: • Dallas Regional Mobility Coalition: a transportation advocacy group made up of cities, counties, and transportation agencies in a five-county region (Dallas, Denton, Collin, Rockwall, and Ellis) with a primary mission to advance critical mobility projects through advocacy efforts with state and federal elected officials and regional transportation agencies. Membership includes one City Council Member and an optional alternate. • Discover Denton Advisory Board: guides the city's tourism, convention, and destination marketing efforts. Membership includes one City Council Member as an ex officio member. • North Texas Commission: a public-private partnership of businesses, cities, counties, chambers of commerce, economic development entities, and higher education institutions dedicated to advancing the vibrancy of the North Texas region. The North Texas Commission provides the resources to carry out programs that benefit the entire region and to address regional problems and opportunities. Historically, the Mayor has served on this entity, with the City Manager serving as a proxy. • Denton County Leadership Teams: coordinated by United Way Denton County, bring together leaders from education, government, corporate, and nonprofit industries. Ju1y 1, 2025 Report No. 2026-040 o Denton County Behavioral Health Team: tasked with improving the planning, coordination, oversight, and implementation required to create systems change, for behavioral health services in Denton County. Membership includes one to two City of Denton representatives, who serve as Council Members, senior staff, or community members. Historically, one Council Member and one staff member have been appointed. o Denton County Housing and Homelessness Leadership Team: tasked with improving the planning, coordination, oversight, and implementation required to create systems change, for housing/homelessness initiatives in Denton County. Membership includes one to two City of Denton representatives, who serve as Council Members, senior staff, or community members. Historically, one Council Member and one staff member have been appointed. o Denton County Workforce Success Leadership Team: tasked with improving the planning, coordination, oversight, and implementation required to create systems change for workforce/employment initiatives in Denton County. Membership includes one City of Denton representative, who must be a Council Member, senior staff, or community member. • Denton Community Shelter Advisory Board: provides non-binding strategic advice to the board of directors and management of Denton Community Shelter. Membership includes one Council Member. • Regional Transportation Council: independent transportation policy body of the Metropolitan Planning Organization (NCTCOG) and oversees the metropolitan transportation planning process. Membership is one Council Member and one alternate. The position is shared with the Cities of Sanger, Corinth, and Lake Dallas. • Lake Ray Roberts P&Z Commission: hears requests for zoning changes, special use permits, recreational park permits, sign permits, planned development applications and variances. The Mayor must serve as the representative of the City of Denton. • Denton County Transportation Authority: adopts the annual operating budget and is responsible for setting policy. Each participating city has one member and one alternate designated by their respective governing bodies. DISCUSSION: Exhibit 1 provides a narrative for each committee, as well as the anticipated time commitment associated with the position. The charts below summarize current assignments, the appointing authority, term expiration, and the seats open for appointment this cycle. Ju1y 1, 2025 Report No. 2026-040 City Council Committees: Committee Appointing Authority Previous Members Term Seats Available Agenda Committee City Code of Ordinances Mayor Mayor Pro Tem City Manager None None Committee on the Environment Mayor, Council Confirmation Beck Holland McGee Annual Three Community Partnership Committee Council Holland (Chair) Byrd Beck Annual Three Internal Hybrid (Council-Resident) Committees Committee Appointing Authority Previous/Current Members Term Seats Available Mobility Committee Council Beck Byrd Holland Annual Three Development Code Review Committee Council Beck Byrd Rumohr August 31, 2027 Two Economic Development Partnership Board* Council Jester Byrd September 30, 2026 September 30, 2027 Two Tax Increment Reinvestment Zone Number One Council Beck Holland August 31, 2026 August 31, 2027 One Tax Increment Reinvestment Zone Number Two* Council Jester Byrd September 30, 2026 September 30, 2027 Two *Members of the Economic Development Partnership board must also serve on the Tax Increment Reinvestment Zone Two Board. Ju1y 1, 2025 Report No. 2026-040 External Boards, Commissions, and Committees: Committee Appointing Authority Previous/Current Members Term Seats Available Dallas Regional Mobility Coalition Mayor Hudspeth Alternate - Vacant None One (alternate) Discover Denton Advisory Board Council Holland None One North Texas Commission Council Hudspeth City Manager (proxy) September 30, 2026 Two Denton County Behavioral Health Leadership Team Council Hudspeth Frank Dixon June 30, 2026 None One Denton County Housing and Homelessness Leadership Team Council Hudspeth Jesse Kent June 9, 2026 None One Denton County Workforce Success Leadership Team Council Byrd June 30, 2026 One Denton County Shelter (Loop 288) Advisory Board Council Byrd Beck April 30, 2026 April 30, 2026 Two Regional Transportation Council Council Jester Hudspeth (alternate) June 30, 2026 June 30, 2026 Two Denton County Transportation Authority Council Rumohr Pat Smith (alternate) November 12, 2027 November 12, 2027 None Lake Ray Roberts P&Z Commission State Code (must be Mayor) Hudspeth None None NEXT STEPS: Staff requests that Council Members notify the City Secretary’s Office by Friday, July 10, 2026, of the bodies on which they wish to serve. Council direction on nominations will be sought at the July 14, 2026, Work Session, with formal appointments scheduled for July 21, 2026, City Council Meeting. Please note: Council nominations to the Community Partnership Committee, consisting of three Council Members, will be considered by Council on Individual Consideration the same evening, July 14, to accommodate Special Called CPC Meetings on July 16 and 17. ATTACHMENTS: 1. Council Boards, Commissions, and Committees Narratives Ju1y 1, 2025 Report No. 2026-040 STAFF CONTACT: Kristi Fogle Chief of Staff, Interim City Secretary Kristi.Fogle@cityofdenton.com (940) 349-8565 REQUESTOR: Staff Initiated STAFF TIME TO COMPLETE REPORT: 6 hours PARTICIPATING DEPARTMENTS: City Secretary’s Office 1 CITY COUNCIL COMMITTEES AGENDA COMMITTEE The Agenda Committee, per the City Council Rules of Procedure, is composed of the Mayor, the Mayor Pro Tem, and the City Manager. The Agenda Committee reviews the City Manager’s proposed City Council agendas as to form and agenda content. • Appointments are addressed in the City Council Rules of Procedure adopted by Council ordinance. • Meets the first Thursday of each month for up to 1 hour. • No appointments are necessary. COMMITTEE ON THE ENVIRONMENT The Committee on the Environment is composed of three Council Members. The duties of the Committee shall be to review, discuss, deliberate, and consider environmental issues and resources and make recommendations to the Council. The Committee will also deliberate and make recommendations regarding any other matter delegated to the Committee by the Council. • Appointing authority: Mayor with City Council confirmation per Council resolution. • Meets as needed on Tuesdays at 9:00 a.m. for up to 1 hour. • Three appointments are needed. COMMUNITY PARTNERSHIP COMMITTEE The Community Partnership Committee is composed of three Council Members. The duties and purpose of the Committee shall be to monitor allocation and use of both the hotel occupancy tax and sponsorship funds, ensuring HOT funds are being used to directly enhance and promote tourism and the hotel/ convention industry, ensuring the sponsorship funds are being used to further a charitable cause, economic or community growth and serve a public purpose in the best interest of the general welfare of the City of Denton, and recommend organizations to receive funding to the City Council. • Appointing authority: City Council per ordinance. • Meets monthly at 9:00 a.m. for up to 1 hour. • Three appointments are needed. INTERNAL HYBRID (COUNCIL-RESIDENT) COMMITTEES MOBILITY COMMITTEE The Mobility Committee is composed of three Council Members and two residents. The duties and purpose of the Committee shall be to review, consider and make recommendations to the City Council regarding any changes to the Mobility Plan, local transportation policy, and any items concerning regional transportation policies and activities. • Appointing authority: City Council per Council resolution. • Meets monthly on Wednesdays at 10:00 a.m. for up to 2 hours. • Three appointments are needed. 2 DEVELOPMENT CODE REVIEW COMMITTEE The Development Code Review Committee is composed of three City Council members plus three Planning and Zoning Commissioners. The duties and purpose of the Committee shall be to review all proposed revisions to the Denton Development Code and make recommendation to the City Council regarding the proposed revisions. • Membership: Per City ordinance, the Committee shall be comprised of three City Council Members (plus three Planning and Zoning Commissioners). • Appointing authority: City Council per City ordinance. • Meets second and fourth Monday from 3:00 p.m. – 5:00 p.m. • Two appointments are needed. ECONOMIC DEVELOPMENT PARTNERSHIP BOARD The Economic Development Partnership Board consists of twelve members: (1) two members from City Council at the time of their appointment, (2) two members from the Denton Chamber of Commerce Board of Directors at the time of their appointment who reside or work in the City, (3) two members who will be, or must be currently employed by a top 20 City of Denton ad valorem or sales tax payer and who reside or work in the City, (4) the President of UNT or his/her designee who does not have a city residency requirement; (5) the Chancellor and President of TWU or his/her designee who does not have a city residency requirement; (6) a member with knowledge or experience in general aviation-related matters with no financial interest at the Denton Enterprise Airport and who resides or works in the City, (7) a citizen of Denton with specific knowledge, skills and abilities to assist in the functions of the Economic Development Partnership Board; (8) a member nominated by the Denton Black Chamber of Commerce Board of Directors who resides or works in the City; (9) a member nominated by the Denton Hispanic Chamber of commerce who resides or works in the City. The City Manager, or his designee, the President of the Chamber, and the Superintendent of the Denton Independent School District, will serve as ex-officio members of the Board. The Board provides economic development policy guidance and makes recommendations to the City Council and Chamber of Commerce; reviews, considers and makes recommendations to the City Council regarding marketing and branding for the Denton Enterprise Airport; reviews, considers and makes recommendations to the City Council regarding Denton Enterprise Airport incentive policies as assigned by the City Council or requested by the City Manager; and acts as a recommending body to the City Council for specific airport economic development incentives as assigned by the City Council or requested by the City Manager and permitted by City and State law. • Membership: Per City ordinance, two members of the Board shall be City Council Members. • Appointing authority: City Council per City ordinance. • Meets once a month on the second Wednesday at 11:00 a.m. for up to 1 hour. • Two appointments are needed. DOWNTOWN DENTON TAX INCREMENT REINVESTMENT ZONE NO. 1 The Downtown Denton Tax Increment Reinvestment Zone No. 1 Board is composed of seven members: two City Council members, two are either property owners of property located within the Tax Increment Reinvestment Zone or residents whose primary residence is located within the Tax Increment Reinvestment Zone, two are either business owners of businesses located within 3 the Tax Increment Reinvestment Zone or members of the Denton Chamber of Commerce Board of Directors, and one a qualified voter of the City of Denton. The Board makes recommendations to the City Council concerning the administration of the Zone; prepares and adopts a project plan and Tax Increment Financing Reinvestment Zone financing plan for the Zone and submits the plans to the City Council for approval; prepares, implements, and monitors such project and financing plans for the Tax Increment Financing Reinvestment Zone as the City Council considers advisable including the submission of an annual report on the status of the Zone. • Appointing authority: City Council per City ordinance. • Meets every other month at 12:00 p.m. for up to 1.5 hours. • One appointment is needed. TAX INCREMENT REINVESTMENT ZONE NO. 2 (WESTPARK TIRZ NO. 2) The Tax Increment Reinvestment Zone Number Two Board consists of fourteen members: twelve members of the Economic Development Partnership Board, one member appointed by the governing body of Denton County, and one member appointed by the “developer”, Rayzor Investments, LLP. The Board makes recommendations to the City Council concerning the administration of the Zone; prepare and adopt a project plan and Tax Increment Reinvestment Zone financing plan for the Zone and submit the plans to the City Council for approval; prepare, implement, and monitor such project plan and financing plan for the Zone as the Council considers advisable, including the submission of an annual report on the status of the Zone. • Appointing authority: City Council per City ordinance. • Membership is the same as the Economic Development Partnership Board. • Meets once or twice a year at 12:30 p.m. for up to 1 hour. • Two appointments are needed. EXTERNAL BOARDS, COMMISSIONS, AND COMMITTEES DALLAS REGIONAL MOBILITY COALITION The Dallas Regional Mobility Coalition is a transportation advocacy group made up of cities, counties, and transportation agencies in a five-county region (Dallas, Denton, Collin, Rockwall, and Ellis) with a primary mission to advance critical mobility projects through advocacy efforts with state and federal elected officials and regional transportation agencies. The DRMC is governed by a 27-member board of directors representing cities, counties, and transportation agencies in the greater Dallas area. It consists of seven members, one each from the cities of Carrollton, Garland, Grand Prairie, Irving, Mesquite, Plano and Richardson being either the Mayor or another elected official designated by the City Council; four members, designated by the Mayor of Dallas, being either two or three elected officials from the City of Dallas and one or two community leaders who are non-elected officials; four members, one each from Collin, Dallas, Denton, and Ellis County, being either the County Judge or another elected official designated by the County Judge; elected officials from those cities not represented in either of the first two categories; one community leader (non-elected official) appointed by the Dallas County Judge; four ex-officio members being the Texas Department of Transportation District 18 District Engineer, the Executive Director of the Texas Turnpike Authority, the Executive Director of the Dallas Area 4 Rapid Transit Authority, the Staff Director of the Regional Transportation Council; and one business leader (non-elected official) appointed annually by the Legislative Coalition of the Dallas Area Chambers of Commerce. • Membership: Must be the Mayor or another elected official. • Appointments governed by the Dallas Regional Mobility Coalition Bylaws. • Meets once a month on the first Friday of the month. • Alternate appointment is needed. DISCOVER DENTON ADVISORY BOARD The Discover Denton Advisory Board (initially established as the Convention and Visitors Bureau Advisory Board) was initiated in 1976 by the Denton Chamber of Commerce to promote events and attractions, provide hospitality education, and ensure a positive experience to Denton visitors. • Membership: One member of the Denton City Council will serve as an ex-officio member of the Discover Denton Advisory Board. • Appointing authority is the City Council per the Discover Denton Advisory Board Policy and Guidelines. • Meets monthly; date and time pending confirmation. • One appointment is needed. NORTH TEXAS COMMISSION The North Texas Commission is a public-private partnership of businesses, cities, counties, chambers of commerce, economic development entities and higher education institutions dedicated to advancing the vibrancy of the North Texas region. The North Texas Commission provides the resources to carry out programs that benefit the entire region and to address regional problems and opportunities. • Membership: Prefer it be an elected official (historically the Mayor) otherwise a City employee; can appoint a proxy (historically the City Manager). • Appointing authority: City Council per the North Texas Commission Bylaws. • Two appointments are needed. DENTON COUNTY BEHAVIORAL HEALTH LEADERSHIP TEAM The Denton County Behavioral Health Leadership Team (DCBHLT) is composed of fifteen to thirty-three members, including one to two appointees from Denton City Council. Per the DCBHLT bylaws, “Cities/Towns should identify a council member, senior staff, executive, or community member” to serve on the team. Appointees shall serve at least one two-year term and attend six meetings in the calendar year. The purpose of the Denton County Behavioral Leadership Team (DCBHLT) is to convene as a policy making team tasked with improving the planning, coordination, oversight, and implementation required to create systems change, for behavioral health services in Denton County. • Membership: May be an elected official, senior staff, executive, or community member. • Appointing authority is the City Council per the DCBHLT Bylaws. • Meets monthly for the first six months, after which meeting frequency may be adjusted. Meetings held at United Way of Denton County. Third Thursday, 8:00–10:00 a.m. • One appointment is needed. 5 DENTON COUNTY HOUSING AND HOMELESSNESS LEADERSHIP TEAM The Denton County Housing and Homelessness Leadership Team (DCHHLT) is composed of seventeen to thirty-eight members, including one to two appointees from the City of Denton. Per the DCHLT bylaws, “Cities/Towns should identify a council member, senior staff, executive, or community member” to serve on the team. The team shall have one to two appointees from Law Enforcement. A member of city staff serves as an ex-officio member. Appointees shall serve at least one two-year term and attend six meetings in the calendar year. The purpose of the Denton County Homelessness Leadership Team is to convene as a policy making team tasked with improving the planning, coordination, oversight, and implementation required to create systems change, for housing/homelessness initiatives in Denton County. • Membership: May be elected official(s), senior staff, executive, or community member. • Appointing authority is the City Council per the DCHLT Bylaws. • General meetings held every even‑numbered month at United Way of Denton County. Second Thursday, 8:00–9:30 a.m. • One appointment is needed. DENTON COUNTY WORKFORCE SUCCESS LEADERSHIP TEAM The Denton County Workforce Success Leadership Team (DCWSLT) is composed of twenty-seven to forty-two members, including one appointee from the City of Denton. Per the DCWSLT bylaws, “Cities/Towns should identify a council member, senior staff, executive, or community member” to serve on the team. The DCWSLT shall have one to two appointees from Economic Development Departments. Appointees shall serve at least one two-year term and attend twelve meetings in the calendar year. The purpose of the Denton County Workforce Success Leadership Team (DCWSLT) is to convene as a policy making team tasked with improving the planning, coordination, oversight, and implementation required to create systems change for workforce/employment initiatives in Denton County. • Membership: May be an elected official, senior staff, executive, or community member. • Appointing authority is the City Council per the DCWSLT Bylaws. • Meets every even‑numbered month at United Way of Denton County. Meeting time: 4:00–5:00 p.m. Hybrid option available. • One appointment is needed. DENTON COMMUNITY SHELTER (LOOP 288) ADVISORY BOARD The purpose of the Denton Community Shelter Advisory Board is to provide non-binding strategic advice to the board of directors and management of Denton Community Shelter("Facility") operated by Our Daily Bread ("Organization"). The Advisory Board is formed to offer expertise, guidance, and business insight to enhance the organization's growth, strategy, and operational effectiveness in connection with the operation and management of the Facility, the services provided at or from the Facility and the Organization's performance of its obligations under the Management Services and Operating Agreement with the City of Denton. • Membership: One Council Member. • Appointing authority: City Council per bylaws. • Two appointments are needed. 6 LAKE RAY ROBERTS PLANNING AND ZONING COMMISSION The Lake Ray Roberts Planning & Zoning Commission hears requests for zoning changes, special use permits, recreational park permits, sign permits, planned development applications and variances. The Mayor or his/her designee of each city for the territory extraterritorial jurisdiction of which includes any part of the Lake Ray Roberts lake area in the County. • Membership: Must be the Mayor. • Appointments governed by the Local Government Code, Title 7, Subtitle B, Chapter 31, Subchapter F. • Meets the third Monday of the month at 12:00 p.m. for up to 1 hour. REGIONAL TRANSPORTATION COUNCIL The North Central Texas Council of Governments has served as the Metropolitan Planning Organization (MPO) for the Dallas-Fort Worth Metropolitan Area. The Regional Transportation Council is the independent transportation policy body of the Metropolitan Planning Organization. The RTC consists of 44 members which include local elected or appointed officials from the metropolitan area and representatives from each of the area's transportation providers. The RTC oversees the metropolitan transportation planning process. This is a shared seat with the Cities of Sanger, Corinth, and Lake Dallas. Staff coordinates with these cities to determine if they wish to consider a representative of their own, or as in previous years, defer the appointment of the joint representative to the City of Denton. • Membership: Must be elected officials. • Appointing authority is the City Council per the Regional Transportation Council Bylaws. • This appointment includes designation as the voting member for the NCTCOG General Assembly and any other related meetings or hearings. • Meets the second Thursday of the month at 1:00 p.m. • Two appointments are needed. DENTON COUNTY TRANSPORTATION AUTHORITY BOARD (DCTA) The Denton County Transportation Authority is governed by a five (5) voting-member Board which includes a representative from Denton, Lewisville, Highland Village, and two members from Denton County serving two-year terms. Each member city is permitted to have a primary and alternate representative. Denton County is permitted to have two primary and two alternate representatives. The Board adopts the annual operating budget and is responsible for setting policy. • Membership: Elected officials may serve as board members; includes an alternate. Board members must have professional experience in the field of transportation, business, government, engineering, or law. • Appointing authority is the City Council per Texas Transportation Code. • Meets once a month at 10 a.m. for up to 3 hours. • No appointments are needed at this time.