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HomeMy WebLinkAbout120117 Friday Staff Report City Manager’s Office 215 E. McKinney St., Denton, TX 76201  (940) 349-8307 OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service MEMORANDUM DATE: December 1, 2017 TO: The Honorable Mayor Watts and Council Members FROM: Todd Hileman, City Manager SUBJECT: Friday Staff Report I. Council Schedule A. Meetings 1. Joint Meeting of the City Council and the Denton Housing Authority on Monday, December 4, 2017 at 11:30 a.m. in the City Council Work Session Room. 2. Canceled - Committee on the Environment Meeting Monday, December 4, 2017. 3. Canceled - Traffic Safety Commission Meeting Monday, December 4, 2017. 4. Work Session of the City Council on Tuesday, December 5, 2017 at 12:00 p.m. in the City Council Work Session Room followed by a Regular Meeting in the Council Chambers at 6:30 p.m. 5. No Agenda Committee Meeting on Wednesday, December 6, 2017. B. Upcoming Events 1. US Conference of Mayors, January 24-26, 2018, Washington, DC. II. General Information & Status Updates A. City Council Ad Hoc Development Review Committee – The City Council Ad Hoc Development Review Committee consists of three (3) members of City Council and three (3) members of the Planning and Zoning Commission. The Committee’s purpose is review proposed amendments to existing development standards to help improve effectiveness, clarity and focus of the development process in Denton. An added benefit of the committee will be to provide assistance in analyzing and compressing the time frame for Council review of Code related items. The Denton Development Code (DDC) rewrite initiative will utilize the City Council Ad Hoc Development Review Committee for the first public review of draft documents for the DDC update. The 6 members of the Committee will work directly with our consultant, Clarion Associates, and staff. Each of the members will be provided a copy of the draft materials in advance of scheduled meetings. The meetings are expected to last between 2 to 3 hours each. The projected schedule is as follows: Review of Draft Administration / Procedures section Week of March 5, 2018 Review of Draft Development Standards section Week of March 19, 2018 Review of Consolidated Draft of the updated DDC Early May, 2018 The Committee Members are: City Council Planning and Zoning Commission Sara Bagheri Larry Beck Keely Briggs Margie Ellis John Ryan Andrew Rozell In addition to the City Council Ad Hoc Development Review Committee, Clarion Associates will conduct several group presentations to provide an overview and solicit feedback. The meetings will include a citizen task group, as well as town hall and round table public forums. Staff contact: Scott McDonald B. Cost for Police Recruits – During the November 14 City Council work session on Fire Department recruiting and hiring, Council Member Gregory asked what cost is incurred when a Denton police officer recruit is hired and put through the academy. Hiring costs for a police officer recruit begin with the required testing to meet TCOLE standards; polygraph, psychological, health assessment, digital fingerprinting, UA, which total about $700 per recruit. In addition, uniforms and supplies total about $200 per recruit. There is no academy fee for the recruit to attend the Police academy at the City’s Public Safety Center; however, for cost estimation, and if a recruit would need to be sent to another academy, the estimated academy fee is $1,300, plus travel expenses of approximately $1,200. The recruit spends 5 months in the academy and the cost to cover salary and benefits during this time is approx. $31,666 per recruit. When the recruit graduates from the academy, the officer enters a period of field training. Typically, a new officer will spend 5 additional months in field training before he or she is able to work independently on patrol. If accounted for, this would total approximately 10 months of salary and benefits at $63,333. Staff contact: Chief Lee Howell C. Fire Service Executive Development Institute (FSEDI) – Congratulations to Assistant Fire Chief Kenneth Hedges who has been selected to participate in the sixth-year of the prestigious Fire Service Executive Development Institute (FSEDI). FSEDI is a yearlong leadership-development program developed by the International Association of Fire Chiefs to provide new and aspiring chiefs with the tools they need to have successful and productive tenures. The members of the cohort will meet in December 2017 for their first six-day session in addition to two other sessions in 2018 six months apart. They will also be attending Fire-Rescue International, August 8-11, in Dallas as part of the program. Staff contact: Chief Robin Paulsgrove D. Denton Receives Improved Fire Rating – This year, Denton businesses and residents are expected to save money on property insurance as a result of Denton’s improved Public Protection Classification. Information about this improvement is being communicated through the attached press release as well as a story in the Dec./Jan. issue of the Resident Update newsletter, which is expected to arrive in mailboxes early next week. Staff contact: Chief Robin Paulsgrove E. Cedar Street Parking Lot – After City Council approved a contract on October 10 to reconstruct three existing parking lots located on Cedar Street, staff launched a series of notifications to businesses, landowners, and stakeholders in the downtown area to notify them of the upcoming construction and alternative parking located north of the Cedar Street/McKinney Street intersection. Please see attached memo which details the timeline and notifications sent. Staff contact: Mark Nelson F. Public Utilities Board Meeting Change – The Public Utilities Board (PUB) meets on the 2nd and 4th Monday (except for certain holidays that fall on Monday) of every month at 9 a.m. in the City Council Work Session Room. Beginning January 22, 2018, the PUB will be scheduling the second meeting of the month to start 6:00 p.m. in the City Council Work Session Room. The PUB had requested that one of their meetings to be moved to the evening for greater accessibility of the general public. The meetings will be televised and streamed as normal. Because of moving the PUB to the evening it has caused a room conflict with the Zoning Board of Adjustment (ZBA). As a result, the ZBA will be moved from the Work Session Room to the City Hall Conference Room. Moving the ZBA to the new location will cause their meetings to no longer be televised and streamed for the time being. In the meantime, staff is exploring options to better equip other meeting rooms within City Hall for televising and recording public meetings. Once those options are explored and staff has a few more weeks of data on meeting views, we will bring forward our findings for further City Council direction. Staff contact: Mario Canizares G. Denton Energy Center Update – Construction on the Denton Energy Center (DEC) is approximately 75% complete and expenditures to date are approximately 70% of the allocated project funds. All large plant components have now been set. The engine auxiliary modules have been set and connected in the south. The building is 100% weathered in and the interior building lighting is now functional. The target date to begin performance testing operations is early summer 2018. The target date for commercial operations is during the summer of 2018. A few project photos are attached and a schedule is included below: Project Schedule: 6 Engines moved into North Engine Hall Oct. 10, 2017 (completed) COD IT/Communications Equipment Installation Dec. 4, 2017 (on schedule) Plant connection to ERCOT grid power (testing only) March 1, 2018 (ahead of schedule) Engine Substantial completion (auxiliary systems) March 23, 2018 (on schedule) Start-Up and Commissioning – Balance of Plant Early Spring 2018 (ahead of schedule) Start-Up and Commissioning Preliminary Engine Testing Spring 2018 (ahead of schedule) Commercial Operation of Plant COP (generating power) During Summer 2018 (ahead of schedule) Engine Reliability Tests Immediately following COP Air Emissions Tests Ongoing after Preliminary Engine Testing H. Small Business Saturday 2017 Wrap-up – Denton celebrated Small Business Saturday in a big way. Small businesses in five shopping areas of Denton: downtown Denton, Fry Street District, Denton Community Market, Golden Triangle Mall, and Unicorn Lake, participated as more than 80 places people could shop and dine to support #ShopSmallDenton on Saturday, Nov. 25. Since 2010, customers and small businesses alike have been able to kick-start their holiday shopping season on a day celebrating the uniqueness, charm and economic impact that small businesses bring to communities nationwide. Recognized as Small Business Saturday – the Saturday following Thanksgiving each year – this celebratory day was founded to encourage consumers across the country to support local, small businesses within their hometowns and beyond. Economic Development coordinated with Denton Main Street Association and the Denton Convention and Visitor’s Bureau to involve small businesses and consumers in several contests to help increase awareness of shopping local while creating a memorable shopping experience. The Shop Small Saturday event was managed and marketed through the Economic Development program’s, Shop Here On Purpose, Facebook and Instagram social media pages. The program’s Facebook page had a 100% increase in fans/followers as did its Instagram page. During post-event discussions with participating small businesses, they reported an increase in foot-traffic and most agreed that the Small Business Saturday event had a positive effect on their sales. Several downtown merchants stated it was their best single-day sales of the year. Staff contact: Caroline Booth I. Denton Community Job Fair – North Central Texas College, City of Denton Economic Development, Workforce Solutions of North Central Texas, United Way of Denton County, Denton Chamber of Commerce and Denton ISD partnered to host their first Denton Community Job Fair on Thursday, November 30th from 10 a.m. to 2 p.m. at Denton Civic Center. Employer participation was limited to 50 companies staffing full-time, part-time and seasonal positions. More than 400 job-seekers participated and could access onsite resume assistance/printing, mock interview strategies, bilingual assistance and job fair tips through Workforce Solutions for North Central Texas- Mobile Unit and NCTC Career Services staff prior to or after meeting with employers. Economic Development served on the event committee, leased and handled the Civic Center event logistics, printed/distributed English and Spanish event information at City recreation, library, utilities payment, municipal court, college campus locations, and local news providers. Staff also facilitated the participation of several large employers at the event that featured WinCo, Target and Fastenal Distribution Centers, Peterbilt, Southwire, Morrison Milling, Embassy Suites/Denton Convention Center and Sally Beauty Holdings. Employers were pleased by the number and quality of job applicants and urged event sponsor partners to host future annual or even semi-annual Denton Community Job Fairs. NBC Channel 5 and DTV interviewed several event sponsor partners about the event. Staff contact: Caroline Booth J. Parks & Recreation Project Update – Please see attached monthly report for the status of Parks & Recreation projects. Staff contact: Emerson Vorel K. Construction Projects in Downtown Denton – Please see attached ISR that contains a summary chart of recent, current, and upcoming construction projects in the downtown area. Staff contact: Mario Canizares III. Attachments A. Press Release – Improved Fire Rating B. Cedar Street Parking Lot Communications C. Denton Energy Center Project Photos D. Parks & Recreation Project Monthly Update IV. Informal Staff Reports A. Downtown Construction Projects V. Council Information A. Council Requests for Information B. Draft Agenda for Dec. 12 C. Council Calendar D. Future Council Items E. Street Construction Report FOR IMMEDIATE RELEASE Brian Daskam  (940) 349-7567  Brian.Daskam@cityofdenton.com Denton Receives Improved Fire Rating New Rating Expected to Lower Insurance Costs DENTON, TX, Dec. 1, 2017 - This year, Denton businesses and residents are expected to save money on property insurance as a result of Denton’s Public Protection Classification. Recently, the Insurance Services Office (ISO) completed an analysis of the City’s fire suppression delivery system and recommended an improved classification. Most insurance companies use the ISO’s Public Protection Classification rating to calculate premiums for residential, commercial, and industrial properties. As a result of this favorable change, businesses and residents may expect up to an approximate two percent rate reduction for commercial properties and up to an approximate eight percent reduction for residential properties. Denton’s Fire Department has already begun notifying insurance companies of the improved rating. Residents and businesses are encouraged to follow up with their insurance provider if they do not see a change to their insurance costs. Improvements in Denton’s water distribution system over the past 10 years along with an increased investment in the City’s fire services and aggressive strategies in preparing for future growth made it possible to improve Denton’s rating. More information can be found at www.tdi.texas.gov/fire. The improved rating went into effect on Dec. 1. ### Visit www.cityofdenton.com for more news and get connected at www.dentononline.com. Transportation Operations 215 E. McKinney St., Denton, TX 76201  (940) 349-7702 OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service MEMORANDUM DATE: November 30, 2017 TO: Todd Hileman, City Manager FROM: Mark Nelson, Transportation Director SUBJECT: Cedar Street Parking Lot On October 10, 2017, Denton City Council approved a contract between the City of Denton and Quality Excavation to reconstruct three existing parking lots located on City property on Cedar Street, now known as the Cedar Street Parking Lot. Beginning 30-days prior to construction, several notices via email, US mail, flyers on vehicles and signage at the entrances gave notice to those utilizing the parking lots that these lots would be unavailable due to the planned reconstruction. The following chronicles the notices: On October 13 – Electronic Weekly Update to merchants, landowners and stakeholders in the downtown area. Staff provided a notice that construction on the new lot would begin within 30-days and a map was provided indicating an alternative parking lot located north of the Cedar Street/McKinney Street intersection. Approximately 300 email addresses received notice (Attachment 1). October 13 – Two foot by three foot signs were placed at each of the entrances giving notice of the pending closure and reconstruction project (Attachment 4). November 2 – Electronic Weekly Update to merchants, landowners and stakeholders in the downtown area. Staff provided a notice indicating that construction would begin on November 14 with an estimated completion date of April 29, 2018. Approximately 300 email addresses received notice. This notice included timing, impacts, and improvements that will result from the project and a map showing alternate public parking lots (Attachment 2). November 3 –Approximately 50 letters sent via US Mail to adjacent businesses, residents, and property owners with information on the timing, impacts, and improvements that will result from the project. This notice included a map of alternate public parking lots (Attachment 3). 2 November 10 – Windshield flyers were placed on vehicles in the parking lot. (Attachment 4) November 15 – Windshield flyers were placed on vehicles remaining in the parking lot and saw horses, obstructing but not blocking the drive access, were placed indicating parking lots were closed (Attachment 4). November 16 – Parking lot was officially closed with construction tape and barricades. Julie Glover, Economic Development Program Administrator spoke to First People’s Jewelry, Captiva Salon and The Palm Tree about the lot construction, after the signs went up. Ms. Glover called several business/property owners in the area who have dedicated parking lots to see they would share access to their lot on a temporary basis. Rob Graves, the manager of Ciera Bank, offered to allow people to park in his lot located at Oak and Piner Streets. Ms. Glover conveyed this option to the three business she had previously spoken to and let them know that customers and staff could use those spaces. On November 14, I had a phone conversation with Frank Zangrel, First People’s Jewelry. He expressed concerns about the closure of the lot, impact to holiday shopping and asked if there was a committee that made the decision to close the lot. I indicated that there was not a committee, however, the project had been approved by Council in October and that staff was advancing the project to meet the schedule as presented to executive management. I apologized for the timing and indicated that there was an alternative parking lot located just north of the existing parking lot on McKinney Street. I hope this summary of actions is helpful. Please advise should you have any additional questions. Attachments: 1. October 13, 2013 email – project status 2. November 2, 2017 email – project status 3. November 3, 2017 letter to adjacent property/business owners 4. Windshield flyer and photo of pre-construction signage 5. Email correspondence with Downtown merchants/stakeholders Project Photos Mixing Duct and Selective Catalytic Reduction Unit Installation Selective Catalytic Reduction Unit Lift Setup North Engine Hall Wall being installed Engine Maintenance Platforms ProjectLocation Budget Projected Completion DateStatusManaged by Facilities ManagementConcession Stand at Water Works ParkWater Works Park2,677,512$ October 2017Punch list delivered 10/5, due 10/20. Concession stand will open to the public for the 2018 season. Spray GroundCarl Young Park200,000$ November 201710/10 Electrical installed. Grading and sod completed, bench installation, still needed. 11/7/17 Training complete. Project complete Vela Soccer ComplexNorth Lakes 3,120,560$ October 2018Bid specs received, under final review. Presented at Work session on September 12, 2017. Per Council direction, staff is exploring the sale of property to help fund this project. Oakwood & IOOF Cemetery FenceOakwood & IOOF508,714$ October 2018Bids received November 3, 2017. BAFO received 11/30/17 and under review. Carl Young RestroomCarl Young59,718$ August 2018Design complete, construction will bid after CDBG waiting period.Evers Trail (TXDOT Grant)Evers Elementary to North Lakes 1,814,434$ November 2017Project is 90% complete. Need to place the signal at Hwy 77 and Nicosia and complete a few connectors at that intersection. I 35 Art Medallions at North Texas Blvd I‐35 & N. TX Blvd 200,000$ November 2017Contract signed by vendor for $74,559. Medallions are fabricated. Starlight scheduled to install 11/20/17. Installation date now 12/13 and 12/20. Managed by ParksCenter MarqueesAll rec centers and Civic Center95,000$ November 2017Contract approved by City Manager, installation begins Fall 2017. North Lakes and Senior Center completed; Denia, MLK and Civic Center Scheduled for early 2018.Lake Forest Maintenance Lake Forest TBDCattails mowed. Dredging failed, the shore will not support a large machine. Exploring other options. Pond Medics has sent recommendations.Fred Moore Athletic Fields Fred Moore Park 52,317$ September 2017The project is 98% complete, only lack the shade structure. Field is ready for play. Shelter is being constructed with a completion date of December 1, 2017.Lake Forest Dam Study Lake Forest 80,000$ August 2018Staff is reviewing preliminary findings from TNP.Loon Lake Trail Connection Wind River 63,352$ TBDDesign complete. Real Estate is working with the Wind River HOA to purchase an easment.Cemetery Headstone Audit and Repair ‐ Phase 2 Oakwood & IOOF$104,423April 2018Contract approved by Council. Phase I complete. Phase II will begin mid December. Priority 2 PARDSequoia TrailSequoia Park65,000$ Sept 2018 PO for design given to TNP 11/1/17. Priority 3 PARDAvondaleParks and Recreation Major Projects In Progress ProjectLocation Budget Projected Completion DateStatusParks and Recreation Major Projects In ProgressPlayground Replacements2014 Bond Playground ReplacementsDenia $130,000 October 2018These three playgrounds will be bundled and bid together. CIP funds available spring 2018. Anticipated completion date of October 2018.2014 Bond Playground Replacements Fred Moore $150,000 October 20182014 Bond Playground Replacements Milam $140,000 October 20182014 Bond Playground Replacements McKenna $150,000 November 2018Park Foundation is exploring raising funds to help create the City's first inclusive playground. CIP funds available spring 20182014 Bond Playground Replacements Carl Young $150,000 October 2019 CIP funds available spring 20192014 Bond Playground Replacements Nette Schultz $110,000 October 2020 CIP funds available spring 2020Recently Completed Wave Pool Waterworks Park 2,677,512$ May 2017The Wave Pool opened on July 8, 2017.Accessible Swing Installation Ernest Dallas Park 18,000$ May 2017The budget was $18,000 recevied $7,626 from the Park Foundation, which lead the project to come in $7,626 under budget.Amenity rebuild and rearrangement Skate Park 40,000$ June 2017The budget was $40,000, the project was completed for $40,000.Playground Replacement Londonderry 113,398$ June 2017The budget was $113,398, the project was completed for $89,000, coming in under budget by $24,398.Shade Structure Installation Golf Driving Range 50,207$ June 2017The budget was $50,207, the project was completed for $42,538, coming in under budget by $7,669.Avondale Sidewalk Avondale 74,787$ Aug 2017The budget was $74,787, the project was completed for $74,787.Cemetery Headstone Audit and Repair ‐ Phase 1 Oakwood & IOOF 49,000$ September 201767 monuments repaired.Resurface Avondale Basketball Court Avondale 5,000$ Sept 2017Complete9/11 Firefighters Art Fire Central 325,000$ Sept 2017Complete and dedication held on 9/11/17Surls Art Civic Center 105,000$ October 2017Artwork installed on 10/16/17. Date: December 1, 2017 Report No. 2017-085 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Information current and upcoming projects in Downtown Denton BACKGROUND: A recent request was made to obtain additional information on construction projects in Downtown Denton. The following is listing of known projects, their status, and estimated timeline for completion within the next 90 days. Facilities/Parking Lots: Project Scope: Status: Estimated Completion: Cedar Street Parking Lot Remove/replace surface parking, install landscaping, lighting for 86 spaces. Project will also include missing sidewalk segment between Cedar and Elm (south side of McKinney). Under construction April 2018 Steering Committee Process for City Hall West Renovation Established steering committee of 24 people to explore strategies for future use and potential renovation of CHW Initial kickoff meeting scheduled for mid- Dec. 2017 Mid 2018 Traffic Signal Replacements: Project Scope: Status: Estimated Completion: N. Locust/E. Oak Replace traffic signals at this intersection Nearly complete December 2017 N. Elm/E. Hickory Replace traffic signals at this intersection Waiting until after the holidays April 2018 N. Elm/E. Hickory Replace traffic signals at this intersection Waiting until after the holidays April 2018 N. Elm/E. Oak Replace traffic signals at this intersection Waiting until after the holidays April 2018 Date: December 1, 2017 Report No. 2017-085 Sidewalks: Project Scope: Status: Estimated Completion: Oakland Street Construction of a sidewalk segment from Oak Street north-McKinney on the east side of Oakland. Awaiting underground utility locations and clearance. February 2018 Maintenance: Project Scope: Status: Estimated Completion: Railroad tie and debris Worked extensively with Union Pacific to remove all debris and rail ties from the UPRR Maintenance Yard adjacent to the DCTA Station. Complete November 2017 ATTACHMENT(S): None STAFF CONTACT: Mario Canizares, Assistant City Manager (940) 349-8535 Mario.Canizares@cityofdenton.com Revision Date 11/29/17 Council Requests for Information Request Request Date Staff Responsible Status 1. Information on cost determination for curb rate vs drop-off rate at landfill 6/5/17 Cox Staffing and operational analysis has been completed. An RFQ has been released for a revised cost of service study. Plan to provide an update on next steps in January. 2. Discussion of development code criteria for width of streets 6/6/17 Canizares Amendments to Transportation criteria manual are in process. Planned to be presented in Jan or Feb. 3. Survey and report of how other municipalities and school districts fund their School Resource Officers, as well as analysis of calls to school and efficiency 7/25/17 Howell Plan to conduct an efficiency analysis of Aquatics Center. 4. Work session on parking requirements in the Code 8/1/17 McDonald A work session is scheduled for Dec. 12. 5. Info on landfill SUP requirement and a plan to replace or minimize trees that will be removed 8/15/17 Cox Update to Council planned for Dec. 12. 6. Work session on recorded rules & procedures for Council meetings 9/19/17 Leal A work session will be held on Dec. 5. 7. Work session on process for when a use category is not clearly defined in the DDC (incl. appeals process and communications to surrounding properties) 9/19/17 McDonald/Leal A work session is tentatively planned for Dec. 12. 8. Discussion on the process for following up on the tipline 10/10/17 Hileman/Leal On hold until new City Auditor is hired. 9. Joint work session with the Denton Housing Authority 10/10/17 Langley A joint work session is confirmed for City Council luncheon on Dec. 4. 10. Work session on recycling for commercial and multi-family properties 10/17/17 Cox Per direction of COE, staff is surveying other communities and will report back to the COE. 11. Work session on public restrooms and/or first aid station on the Square 10/17/17 Rosendahl A work session is tentatively planned for January. 12. Work session on the Public Improvement District ordinance 11/7/17 Langley/Booth Will be included with a work session for Econ. Dev. tentatively planned for Jan. 9. 13. Work session on homelessness / tent city research 11/7/17 Kuechler/Shaw 14. Update on the tree ordinance and on the tree fund 11/7/17 Langley/McDonald Request Request Date Staff Responsible Status 15. Information on what it would take for the downtown to be designated a historic landmark 11/7/17 McDonald An ISR is planned for Dec. 8. 16. Information on the charge for the Council DDC subcommittee 11/7/17 McDonald An update is included in the Friday Dec. 1 report. 17. Work session on program to convert aboveground electric utilities to underground 11/7/17 Langley A work session is tentatively planned for Dec. 12. City Council City of Denton Meeting Agenda City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Work Session Room2:00 PMTuesday, December 12, 2017 After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, December 12, 2017 at 2:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda. A Request to Speak Card should be completed and returned to the City Secretary before Council considers this item. 2. Requests for clarification of agenda items listed on the agenda for December 12, 2017. 3. Work Session Reports Receive a report, hold a discussion, and give staff direction regarding the Energy Management Organization Review being conducted by Deloitte. ID 17-1171A. Receive a report, hold a discussion, and provide staff direction regarding parking requirements for new developments. ID 17-1343B. Receive a report and hold a discussion regarding the improvement, replacement and construction of overhead and underground electric transmission lines. ID 17-1652C. Receive a report, hold a discussion and provide direction regarding Fire Station 3 plans and design elements. ID 17-1655D. Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. 1. Closed Meeting: Deliberations Regarding Personnel Matters - Under Texas Government Code Section 551.074. Discuss and deliberate regarding the evaluation of candidates and the appointment/employment of a City Auditor. ID 17-1658A. Page 1 Printed on 12/1/2017 December 12, 2017City Council Meeting Agenda ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE ‘PUBLIC POWER EXCEPTION’). THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO A CLOSED MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOV’T. CODE, §551.001, ET SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE TEXAS OPEN MEETINGS ACT. Following the completion of the Closed Meeting, the City Council will convene in a Special Called Meeting at which the following items will be considered: 1. CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – G). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – G below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. Consider adoption of an ordinance awarding a contract for radio network design and installation services, the installation of new transmission lines, and the linking of radio communications between seven facilities in relation to the upgrade of the City of Denton Water Production Department’s Radio Communication System as awarded by the State of Texas Department of Information Resources (DIR) through the Go DIRect Program, Contract Number DIR-SDD-2678; providing for the expenditure of funds therefor and providing an effective date (File 6518-awarded to Johnston Technical Services, Inc. in the not-to-exceed amount of $196,496.99).The Public Utilities Board recommends approval (_-_). ID 17-1373A. Consider adoption of an ordinance accepting competitive proposals and awarding a contract for the supply of Electric Utility Station Service Voltage Transformers for Denton Municipal Electric to be stocked in the City of Denton Distribution Center; providing for the expenditure of funds therefor; and providing an effective date (RFP 6490-awarded to ABB, Inc. in the three (3) year not-to-exceed amount of $500,000). ID 17-1376B. Consider adoption of an ordinance accepting competitive bids and awarding a contract for the supply of Parkland Maintenance Products including but not limited to landscape and turf fertilizer, insecticides, herbicides, mulch, and peat moss for the City of Denton Parks and Recreation Department; providing for the expenditure of funds therefor; and ID 17-1617C. Page 2 Printed on 12/1/2017 December 12, 2017City Council Meeting Agenda providing an effective date (IFB 6409-awarded to the lowest responsive bidder for each line item in the three (3) year not-to-exceed amount of $195,780). Consider adoption of an ordinance authorizing the City Manager to execute an Interlocal Agreement with the University of North Texas (UNT) for the purpose of providing for cost and duty allocation of a traffic study to be conducted to assess the impact of street closures within the UNT campus. ID 17-1636D. Consider approval of a resolution authorizing participation with the Atmos Cities Steering Committee; and authorizing the payment of an annual membership assessment to the Atmos Cities Steering Committee to fund regulatory and related activities related to Atmos Energy Corporation. ID 17-1653E. Consider approval of a resolution authorizing participation with the Alliance of Oncor Cities; and authorizing the payment of a membership fees to the Alliance of Oncor Cities to fund regulatory and related activities related to Oncor Electric Delivery Company. ID 17-1654F. Consider adoption of an ordinance accepting competitive bids and awarding a contract for the supply of soil, sand, limestone, and aggregate rock for various City of Denton departments; providing for the expenditure of funds therefor; and providing an effective date (IFB 6608-awarded to the lowest responsive bidder for each line item, CJA Enterprises, LLP in the four (4) year not-to-exceed amount of $1,500,000 and Lhoist North America in the four (4) year not-to-exceed amount of $500,000 for a total four (4) year award not-to-exceed $2,000,000). ID 17-1661G. 2. ITEMS FOR INDIVIDUAL CONSIDERATION Consider approval of an ordinance authorizing the City Manager to execute a North American Energy Standards Board, Inc. (“NAESB”) Base Contract for Sale and Purchase of Natural Gas by and between the City of Denton, Texas and Enterprise Products Operating, LLC. (“Enterprise Operating”) that provides for terms and conditions under which the parties would transact purchases of fuel for the Denton Energy Center, in substantial conformity with the attached “Exhibit 3”, authorizing the expenditure of funds therefor; and providing an effective date. ID 17-1614A. Consider adoption of an ordinance authorizing the City Manager to execute a Professional Services Agreement for engineering design services relating to the design, bid phase, and construction services for the PEC-4 Phases 3 and 4 Drainage Improvements project which includes approximately 2,700 linear feet of reinforced concrete box, 2,300 linear feet of waterline relocation and lowering, 1,700 linear feet of sanitary sewer line relocation and adjustment, and pavement repair from West Prairie Street to the beginning of the open channel near the intersection of West Mulberry Street and Bernard Street; providing for the expenditure of funds therefor; and providing an effective date (File 6625 awarded to Freese and Nichols, Inc. in the not-to-exceed amount of $1,200,000). ID 17-1619B. 3. CONCLUDING ITEMS Page 3 Printed on 12/1/2017 December 12, 2017City Council Meeting Agenda A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, above posted. C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2017 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. Page 4 Printed on 12/1/2017 11/30/2017 ◄ Nov 2017 December 2017 Jan 2018 ► Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 11:30 Joint Council/Denton Housing Authority Meeting 1:30 Committee on the Environment Canceled 5:30 Traffic Safety Commission- Canceled 6 p.m. Park Board 5 12:00 PM CC Work Session 6:30 CC Regular Session 6 7 4 p.m. Public Art Committee 8 9 10 11 9:00 Public Utilities Board 5:30 PM- Historic Landmark Commission 12 2:00 2nd Tuesday Session 13 5:30 pm Airport Advisory Board Meeting 6:30 PM- Planning & Zoning Commission 14 15 16 17 18 4:00 PM- Zoning Board of Adjustment 19 20 21 4:00pm HaBSCo Meeting 22 23 24 Christmas Eve 25 Christmas Day City Holiday 26 City Holiday 27 28 29 30 31 Notes: 11/30/2017 3:19 PM January 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 No Council Luncheon New Year’s Day - City Holiday 2 No Council Meeting 3 4 5 6 7 8 9:00am Public Utilities Board 9 2:00 pm CC Work Session 6:30 pm CC Regular Session 10 11 12 13 14 15 MLK Day - City Holiday 16 No Council Meeting 17 18 19 20 21 22 6:00pm Public Utilities Board 23 2:00 pm 4th Tuesday Session 24 24 25 26 28 29 30 No Council Meeting 31 CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing 11/29/17 FUTURE CITY COUNCIL ITEMS Note: This is a working draft of pending Council items and is subject to change without notice. Meeting Date Deadlines Item November 28 – No Meeting December 4 – Luncheon Captions – November 20 Backup – November 30 WS – Joint Meeting w/Denton Housing Authority December 5 – Work/Regular Session Captions – November 20 Backup – December 1 WS – Park Development/Dedication Fund update CA – Briscoe Tire agreement December 12 – 2nd Tuesday Session Captions – November 27 Backup – December 8 WS – Deloitte & Touche EMO WS – Parking requirements December 19 – No Meeting December 26 – No Meeting Christmas, 12/24-25City offices closed 12/25 & 12/26 January 1 – No Luncheon New Year’s Day observed – City Offices closed January 2 – No Meeting January 9 – Special Called Work/Regular Session Captions – December 22 Backup – January 5 WS – Bike Share WS – PID/Incentive policy discussion January 16 – No Meeting M. L. King, Jr. Day holiday observed -City offices closed January 23 – 4th Tuesday Meeting Captions – January 8 Backup – January 19 USCM, Washington DC, 1/24-1/26 January 30 – No Meeting February 5 – Luncheon Captions – January 22 Backup – February 1 February 6 – Work/Regular Session Captions – January 22 Backup – February 2 WS – City Hall Master Plan February 13 – 2nd Tuesday Session Captions – January 29 Backup – February 9 February 20 – Work/Regular Session Captions – February 5 Backup – February 16 February 27 – 4th Tuesday Session Captions – February 12 Backup – February 23 March 5 – Luncheon Captions – February 19 Backup – March 1 March 6 – Work/Regular Session Captions – February 19 Backup = March 2 March 13 – No Meeting NLC, Washington DC 3/11-3/14 | Spring Break 3/12-3/16 March 20 – Work/Regular Session Captions – March 5 Backup – March 16 CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing Meeting Date Deadlines Item March 27 – 4th Tuesday Session Captions – March 12 Backup – March 23 April 2 – Luncheon Captions – March 19 Backup – March 29 April 3 – Work/Regular Session Captions – March 19 Backup – March 30 April 10 – 2nd Tuesday Session Captions – March 26 Backup – April 6 April 17 – Work/Regular Session Captions – April 2 Backup – April 13 April 24 – 4th Tuesday Session Captions – April 9 Backup – April 20 May 1 – Work/Regular Session Captions – April 16 Backup – April 27 May 7 – Luncheon Captions – April 23 Backup – May 3 May 8 – 2nd Tuesday Session Captions – April 23 Backup – May 4 May 15 – Election Meeting Captions – April 30 Backup – May 11 Installation of CC Members Only May 22 – Work/Regular Session Captions – May 7 Backup – May 18 May 29 – No Meeting Memorial Day holiday observed- City Offices closed 5/28 June 4 – Luncheon Captions – May 21 Backup – May 31 June 5 – Work/Regular Session Captions – May 21 Backup – June 1 June 12 – 2nd Tuesday Session Captions – May 25 Backup – June 8 USCM, Boston, 6/8-6/11 June 19 – Work/Regular Session Captions – June 4 Backup – June 15 TCMA, Galveston, 6/21-24 June 26 – 4th Tuesday Session Captions – June 11 Backup – June 22 July 2 – No Luncheon July 3 – No Meeting July 4th holiday observed – City Offices closed July 10 – No Meeting July 17 – Work/Regular Session Captions – July 2 Backup – July 13 CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing Meeting Date Deadlines Item July 24 – 4th Tuesday Session Captions – July 9 Backup July 20 July 31 – No Meeting August 2 – Budget Workshop Captions – July 16 Backup – July 27 August 6 – Luncheon Captions – July 23 Backup – August 2 August 7 – Work/Regular Session Captions – July 23 Backup – August 3 August 14 – 2nd Tuesday Session Captions – July 30 Backup – August 10 August 21 – Work/Regular Session Captions – August 6 Backup – August 17 August 28 – 4th Tuesday Session Captions – August 13 Backup – August 24 September 3 – No Luncheon Labor Day holiday September 4 – No Meeting September 11–Special Called Work/Regular Session Captions – August 27 Backup – September 7 September 18 – Work/Regular Session Captions – August 31 Backup – September 14 September 25 – 4th Tuesday Session Captions – September 10 Backup – September 21 October 1 – Luncheon Captions – September 17 Backup – September 27 October 2 – No Meeting National Night Out October 9 – 2nd Tuesday Meeting Captions – September 24 Backup – October 5 TML, Fort Worth, 10/9-10/12 October 16 – Work/Regular Session Captions – October 1 Backup – October 12 October 23 – 4th Tuesday Session Captions – October 8 Backup – October 19 October 30 – No Meeting November 5 – Luncheon Captions – October 22 Backup – November 1 November 6 – Work/Regular Session Captions – October 22 Backup – November 2 NLC, Los Angeles, 11/7-11/10 CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing Meeting Date Deadlines Item November 13 – 2nd Tuesday Session Captions – October 29 Backup – November 9 November 20 – No Meeting Thanksgiving Holiday observed–City Offices Closed 11/22-23 November 27 – 4th Tuesday Session Captions – November 12 Backup – November 21 Tentative-Based on Need December 3 – Luncheon Captions – November 19 Backup – November 29 December 4 – Work/Regular Session Captions – November 19 Backup – November 30 December 11 – 2nd Tuesday Session Captions – November 26 Backup – December 7 December 18 – Work/Regular Session Captions – December 3 Backup – December 14 Tentative-Based on Need December 25 – No Meeting Christmas Holiday observed City Offices Closed 12/24-25 Construction Projects Report Starting Dec 04-10, 2017 Road Closures Barthold Rd at Intersection of I35 Service Rd going West 700' will be closed (Jun 12-Dec 18) Lane Closures Street / Intersection Detour Routes Proposed Date of Construction Proposed Date of Completion Brief Description of Construction Contact Department Letters Door Hangers Message Boards Public Meeting UPCOMING PROJECTS Canterbury Hollyhill to I-35 still in design tbd Drainage Chad Allen-Eng Fulton tbd tbd Water/WW/Streets Drew Huffman-WW; Casey Bowles-Wtr; Dusty Draper-Streets Hettie tbd tbd Water/ Waste Water/ Streets Drew Huffman-WW; Casey Bowles-Wtr; Dusty Draper-Streets Hinkle to be bid tbd Possibly bundling with Windsor, if so, it will be Water/WW/Streets and Drainage Drew Huffman-WW; Casey Bowles-Wtr; Dusty Draper-Streets Lookout no Jan-18 tbd Sidewalk Repair Windsor to Westward Streets-Roy PEC 4 - Engineering still in design tbd Engineering Project Installing Underground Box Culvert to Improve Downtown Drainage Lee Perry-Eng Sagebrush Jan-18 tbd Water/WW/Streets Water is almost complete Drew Huffman-WW; Casey Bowles-Wtr; Dusty Draper-Streets Smith-Johnson tbd tbd Large Project: Drainage/ Streets/ Portions of Water and small point work for WW Chad Allen-Eng Thomas tbd tbd Water/WW/Streets Drew Huffman-WW; Casey Bowles-Wtr; Dusty Draper-Streets Wayne tbd tbd Water/ WW/Streets Drew Huffman-WW; Casey Bowles-Wtr; Dusty Draper-Streets Westward no Jan-18 tbd Panel Repair Lookout to Southway Streets P P Windsor- Engineering tbd tbd Possibly bundling with Windsor, if so, it will be Water/WW/Streets and Drainage Drew Huffman-WW; Casey Bowles-Wtr; Dusty Draper-Streets RESIDENTIAL CURRENT PROJECTS Acme yes Dec 4, 2017 Dec 8, 2017 Utility Construction East side of Ft Worth Dr Engineering Bellemead yes Oct 19, 2017 Dec 8, 2017 Street Reconstruction Thomas to Emery Streets 10/10/17 P P Emery yes Nov 27, 2017 Dec 11, 2017 Utility Construction Bellemead to Hillcrest Utility Construction Emery yes Nov 27, 2017 Dec 21, 2017 Utility Construction Ector & S Entrance Aldi Food Center Utility Construction Foxsedge no Oct 9, 2017 Dec 5, 2017 Panel Repair Pockrus Page to Sunray Streets Gaelic Ct no Nov 27, 2017 Jan 12, 2018 Street Reconstruction Glengary Way to Western dead end Streets Golden Rod yes Dec 4, 2017 Dec 18, 2017 Panel/Sidewalk Repair Cattail to Heron Pond Streets Holiday Park Phase 2 yes Nov 10-17 Dec 1, 2018 Wastewater Main Construction Manhattan to Kings Row Wastewater Kings Row no Aug 7, 2017 Jan 31, 2018 Curb and Gutter/Drive Approaches WB Right Ln Wellington and Sherman Engineering Lattimore no Oct 9, 2017 Feb 5, 2018 Street Reconstruction Audra to Dead End Streets Linden yes Dec 4, 2017 Dec 18, 2017 Curb and Gutter Repair Ponder to Bryan Streets Londonderry yes Nov 13, 2017 Dec 22, 2017 Water Main Replacement Teasley to Westminister Water Mimosa no Oct 2, 2017 Dec 8, 2017 Residential Fence Repairs Bolivar to N Carroll Wastewater P Mimosa no Oct 23, 2017 Dec 8, 2017 Water Line Replacement Bolivar to Carroll Water P Mockingbird yes Oct 23, 2017 Dec 31, 2018 Street Reconstruction South of Howard to Audra Lane Engineering 10/10/17 P P 18-Oct Mockingbird yes Oct 23, 2017 Feb 20, 2018 Street Reconstruction Audra to McKinney Streets 10/10/17 P P 18-Oct Mockingbird yes Oct 23, 2017 Feb 20, 2018 Street Reconstruction Mckinney to Paisley Streets 10/10/17 P P 18-Oct 11/13/17 11/16/17 11/29/17 10/16/17 11/16/17 9/22/17 Mulberry no Oct 30, 2017 Dec 1, 2017 Utility Construction Hickory to Welch Engineering Oak Park no Oct 9, 2017 Feb 5, 2018 Street Reconstruction Oaktree to Oak Valley Streets Oaktree no Oct 9, 2017 Feb 5, 2018 Street Reconstruction Audra to Lattimore Streets Overlook no Oct 2, 2017 Dec 22, 2017 Sidewalk and Panel Repairs Windsor to Westward Streets Paisley yes Oct 2, 2017 Jan 5, 2018 Wastewater Main Construction Frame to Ruddell Wastewater Panhandle no Dec 4, 2017 Jan 4, 2018 Mill Overlay Bonie Brae to Ector Streets Stanley yes Nov 6, 2017 Jan 2, 2018 Mill Overlay/Curb and Gutter Work Panhandle to Emery Streets Welch no Oct 30, 2017 Dec 1, 2017 Utility Construction Chestnut to Mulberry Engineering Wellington no Nov 8, 2017 Dec 22, 2017 Curb and Gutter Repair Stratford to Heather Streets Whispering Oaks no Oct 9, 2017 Feb 5, 2018 Street Reconstruction Oak Valley to Oak Park Streets 9/22/17 11/27/17 10/26/17 9/22/17 9/22/17 MAJOR ROADS CURRENT PROJECTS Barthold yes Jun 12, 2017 Dec 18, 2017 Street Construction I35 Svc Rd Intersection to 700' West Engineering Bonnie Brae - Engineering no Jul-17 Jul-19 Street Widening Engineering Centre Place no Sep 25, 2017 Dec 4, 2017 Concrete Street Panel Repairs I-35 Service Rd to Alegre Vista Streets P Hickory yes Aug 23, 2017 Dec 1, 2017 Duct Bank Construction Bonnie Brae to E of Ave H Engineering 8/29/17 P P P Hickory yes Sep 8, 2017 Dec 1, 2017 Duct Bank Construction Stella to Hickory Engineering 8/29/17 P P P Mayhill no Sep-17 Feb 28, 2020 Street Widening Project Engineering Riney yes Sep 29, 2017 Jul 29, 2018 Road Removal and Replacement N. Elm to Solona Engineering Westbound Ryan Rd yes Nov 27, 2017 Dec 11, 2017 Street Construction FM1830 to Forrestridge Streets Spencer yes Dec 2, 2017 Dec 3, 2017 Utility Construction Bridges St to Mayhill Rd Engineering Note: This provides an Estimate of work to be done the next two weeks. Weather, equipment breakdowns, or other unforeseen problems could cause this schedule to change. Drainage 349-7116 / Water Distribution 349-7181 / Wastewater 349-8489 / Traffic 349-7342 / Streets 349-7160, streets@cityofdenton.com Engineering 349-8910, engineering@cityofdenton.com / TX DOT 387-1414, romulo.bahamon@txdot.gov / Denton County 349-3420 9/22/17 COMPLETED PROJECTS Bentoaks no Sep 25, 2017 Jan 19, 2018 Street Reconstruction Oakhurst to Teasley Streets Bradshaw yes Nov 20, 2017 Nov 22, 2017 Utility Construction E McKinney to Davis Engineering Manor Ct no Sep 25, 2017 Jan 19, 2018 Street Reconstruction Oakhurst to Teasley Streets P Oakhurst no Sep 25, 2017 Jan 19, 2018 Street Reconstruction Oakhurst to Teasley Streets P Springtree yes Sep 13, 2017 Nov 15, 2017 Water and Sewer Line Construction E McKinney to Pecan Grove Engineering 10/2/17